Transcript Slide 1

CHAPTER 21
Enhancing a Presentation
Learning Objectives
• Work with slide masters
• Insert graphics
• Create SmartArt diagrams
• Customize animations by changing options
• Add video to a slide
• Add sound to a presentation
• Broadcast a presentation
CMPTR
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Mater Layouts
• There are four mater layouts available in PowerPoint.
• The theme Slide Master is the primary slide master for a
presentation.
• A layout master is a slide master for a specific layout in a
presentation.
• Handout masters contain the elements that appear on printed
handouts.
• A notes master contains the elements that appear on the notes
page.
Working with Slide Masters
• A slide master stores theme elements and styles, as well
as text and other objects that appear on the slides in the
presentation.
• Topics Covered:
• Working in Slide Master View
• Modifying Elements in the Slide Master
• Modifying Text Placeholders in the Slide Master
• Deleting a Graphic from the Slide Master
• Inserting Clip Art in the Slide Master
• Closing Slide Master View
• Modifying the Slide Background
Working in Slide Master View
• To view the slide masters, you need to switch to Slide
Master view found on the View tab.
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Modifying Elements in the Slide Master
• If you want to make additional changes to the
overall look of slides, it is a good idea to
make this type of change in the slide masters
rather than on the individual slides.
• You can also add placeholders to an existing
layout master or you can create a completely
new layout master.
• You select the placeholders by clicking on the
placeholders button on the Slide Master tab.
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Modifying Elements in the Slide Master
• You can adjust the size and position of text placeholders on
slides, just as you would an ordinary text box.
• You can also delete placeholders if you want.
• You can delete graphics in Slide Master view.
• You can also add graphics to the slide master.
• To add clip art or a picture to the theme Slide Master or to specific
layout masters, you must use the Clip Art or Picture button in the
Images group on the Insert tab.
Closing Slide Master View
• When you are finished modifying the slide master, you
need to close Slide Master view and return to Normal
view.
• You should always examine the slides in Normal view
after you make changes to the slide master to make sure
they look as you expected them to.
• You can switch back to normal view in two ways;
• Click on the Vide tab and select normal view
• You can also click the Normal button on the status bar to close
Slide Master view.
Modifying the Slide Background
• You can customize the background of slides in a
presentation in both
• Normal view on the Design tab
• Slide Master view.
Selecting Appropriate Font Colors
• When you select font colors for use on slides or when you
modify the slide background, make sure your text is easy to
read on the slide during a slide show.
• Font colors that work well are dark colors on a light
background, or light colors on a dark background.
• Avoid red text on a blue back-ground or blue text on a green
background ( and vice versa) unless the shades of those
colors are in strong contrast.
• Also avoid using red/ green combinations, which colorblind people find illegible.
Selecting Appropriate Font Colors
Good Color Combination
Poor Color Combination
Good Color Combination
Poor Color Combination
Inserting Graphics
• Topics Covered:
• Inserting a Picture from a File
• Drawing a Shape
• Adding Text to a Shape
• Formatting Graphics
Inserting a Picture from a File
• You can insert graphics stored on your computer on a
slide using the
• Insert Picture from File button in a content placeholder
• The Picture button in the Images group on the Insert tab.
Drawing a Shape
• Another way to add a
graphic to a slide is to
draw it using tools
available in
PowerPoint.
• To add text to a shape
click on it and start
typing.
Formatting Graphics
• You can apply formatting to any object on a slide.
• You do this by double clicking on the object.
• This will open the formatting options for the type of object
you have selected.
• Two examples are;
• Picture Tools
• Drawing Tools
Inserting and Formatting Text Boxes
• Sometimes, you need to add text to a slide in a location
other than in one of the text box place-holders included in
the slide layout.
• You can insert a rectangle shape and add text to it,
• You can add a text box, an object designed to hold text.
• To insert a text box
• click the Text Box button in the Text group on the Insert tab
• use the Text Box shape in the Shapes gallery.
• When you enter text in a text box, the text box will keep
widening to accommodate the text you type. If you want
the text to wrap to additional lines, drag a sizing handle to
change the height of the text box object.
Creating SmartArt Diagrams
• Topics Covered:
• Creating a SmartArt Diagram
• Modifying a SmartArt Diagram
• Formatting a SmartArt Diagram
Creating SmartArt Diagrams
• Types of diagrams you can create using SmartArt:
• List -Shows a list of items in a graphical representation
• Process - Shows a sequence of steps in a process
• Cycle - Shows a process that has a continuous cycle
• Hierarchy - Organizational charts shows the relationship between
individuals or units within an organization
• Relationship Venn diagrams, radical diagrams, target diagrams
Shows the relationship between two or more elements
• Matrix - Shows the relationship between two or more elements
• Pyramid - Shows foundation- based relationships
• Picture - Provides a location for a picture or pictures
Creating SmartArt Diagrams
• To create a SmartArt diagram, you can
• Click the Insert SmartArt Graphic button in a content placeholder,
• click the SmartArt button in the Illustrations group on the Insert tab
to open the Choose a SmartArt Graphic dialog box.
Modifying a SmartArt Diagram
• A SmartArt diagram is a larger object composed of
smaller objects.
• You can modify the diagram by adding or deleting shapes,
modifying the text by changing the attributes, and
changing the way the shapes look.
• You can also modify the diagram as a whole.
Formatting a SmartArt Diagram
• As with any object, you can add formatting to a SmartArt
diagram using the commands on the SmartArt Tools
Format tab.
Changing Animation Options
• Topics Covered:
• Changing the Effect Options
• Changing the Speed of Animations
Changing the Effect Options
• To animate a graphic, you simply select the
graphic, and then select an animation on the
Animations tab.
• Most transitions also have options you can change
by clicking the Effect Options button on the
Transitions tab.
Changing the Speed of Animations
• To change the speed of an animation, you change the
time in the Duration box in the Timing group on the
Animations tab.
Adding Video
• Topics Covered:
• Inserting a Video on a Slide
• Formatting a Video
• Changing Video Playback Options
• Trimming a Video
• Setting a Poster Frame
Inserting a Video on a Slide
• PowerPoint supports various fi le formats, but the most
commonly used are
• the Audio Visual Interleave format which uses the file name
extension .avi
• and the Windows Media Video format, which uses the file name
extension .wmv.
• You can insert a video clip in two different ways:
• Change the layout to one of the content layouts, click the Insert
Media Clip button, and then use the Insert Video dialog box.
• Use the Video button in the Media Clips group on the Insert tab.
Formatting a Video
• Videos can be formatted just like pictures.
• you can apply a style, apply special effects, crop the sides of
a video, or resize it by drag-ging the sizing handles.
• However, be very careful if you resize a video. Normally, you
don’t want to change the proportions of a video because it
will distort the image.
Changing Video Playback Options
• You have the following options available for video
playback
• Volume - Change the volume of the video from high to medium or
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low, or mute it.
Start - Change how the video starts, either when the presenter
advances the slide show ( On Click) or automatically when the slide
appears during the slide show.
Play Full Screen - When selected, the video fills the screen during
the slide show.
Hide While Not When selected - the video does not appear on the
slide when it is not playing, make sure the video is set to play
automatically if this option is selected.
Loop Until - When selected, the video will play continuously until
the next slide appears
Rewind After When selected - the video will rewind after it plays so
that the first frame or Playing the poster frame appears again.
Trimming a Video
• If a video is too long, or if it contains parts you don’t want
to show during the slide show, you can trim the clip from
within PowerPoint.
• To do this, click the Trim Video button in the Editing group
on the Video Tools Playback tab
• then in the Trim Video dialog box, drag sliders to indicate
where you want the video to start and stop.
Setting a Poster Frame
• A poster frame, sometimes called a preview frame, is
the image that appears before the video starts playing.
• The default poster frame for a video is the first frame of
the video.
• You can change this so that any frame from the video or
any image stored in a file is the poster frame.
LO21.6: Adding Sounda SmartArt Diagram
• Topics Covered:
• Inserting a Sound Clip
• Changing Playback Options for a Sound
Inserting a Sound Clip
• Music clips can add interest to a presen-tation and help
create a mood that reaches the audience on an emotional
level.
• PowerPoint supports most digital music fi le formats; but
to ensure it works seamlessly, try using Wave or MP3
files.
• To add a sound clip to a slide, use the Audio button in the
Media group on the Insert tab.
Changing Playback Options for a Sound
• Similar to videos, the options for changing how the sound
plays during the slide show appear on the Audio Tools
Playback tab.
• Sound clips can
• start playing when you click the Play button on the play bar in the
slide show (On Click)
• they can start Automatically when the slide appears on the screen
during the slide show
• they can be set to play throughout the rest of the slide show (Play
Across Slides).