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PREVIEW OF STEPS 1. Your hiring department adds you to the New Hire Checklist 2. Log-in to iStart and submit a request for Onboarding Appointment 3. Receive email confirmation of your request 4. Call the office (UC International) and make an appointment 5. Read your email carefully and follow the instructions: • Complete your Online I-9 Form • Print and complete the Onboarding Forms • Gather up the required documents: • I-94 Form • I-20 or DS-2019 • Passport • Visa 6. Arrive on time for your appointment! Being on the New Hire Checklist is very important – You must be on the New Hire Checklist before you can proceed. Once your department notifies you that you are on the New Hire Checklist.. - Now the Action Starts! Now it is time to log-on to iStart and fill out an eForm to schedule an appointment to Onboard for your new position. You will be completing one of the following eforms: “Employment Eligibility Verification/Social Security Letter: Receiving a UC Paycheck” Or “Employment Eligibility Verification/Social Security Letter: Non-UC Employee” Receiving a UC Paycheck: • Your title would be either “Student Worker” or “Graduate Assistant” This eform will be used if your job is with a UC Department This may be either on Main Campus (west) or the Medical Campus (east) or at any of the Branch Campus’ Example: • Student Affairs • The Residence Halls • The Learning Assistance Center • Public Safety – Night Ride • Environmental Health • Pathology • The Libraries • UC Information Technology “Employment Eligibility Verification/Social Security Letter: Non-UC Employee” • Non-UC Employee jobs are available at the following locations: Main Campus • Any of the restaurants in the on campus food court Medical Campus • Caminetto Euro-American Bistro • Bearcat Lounge (Kingsgate Hotel) • The Market Place Café • Au Bon Pain Mark Pi’s Subway Starbuck’s After you submit your eForm in iStart.. You will receive a confirmation email within 5 business days containing Instructions on next steps: 1. Call UC International to Schedule your Appointment 2. Fill out your Online I-9 3. Print and Complete the Employment Forms Call UC International to Schedule an Appointment 556-4278 Next, you will need to print out and complete the following forms: •Form SSA-1945 – OPERS • The Ohio Ethics Law and Related Statutes Acknowledgment • International Student Employment Compliance Certification • Acknowledgement of Receipt of Auditor of State Fraud Reporting System Information • OPERS Request For: Optional Exemption as a Student Before your appointment be sure that you have: • Your immigration documents: Passport/Visa, I-20 and I-94 • Your Online I-9 has been completed • You have printed and out completed all the necessary employment Onboarding Forms Lastly – Please arrive at your appointment on time What will happen at your appointment? • You will meet with the program coordinator • The program coordinator will review your documents What will happen at your appointment cont. • You will fill out your application for your Social Security Card • You will receive an authorization letter to present to the Social Security Office • You will receive directions to the Social Security Office • You will receive instructions on how to activate Direct Deposit • You will receive information on how to handle tax matters SUMMARY 1. Find a Job 2. Wait for the Department to tell you that you are on the New Hire Checklist 3. Submit an eform Onboarding Request in iStart 4. Wait for email confirmation and further instructions 5. Call UC International to schedule an Onboarding Appointment