Oklahoma Online Test Administration System (TAS) Training

Live Training Sessions: March 5 th and 7 th March 6 th (OK City) (Tulsa) 2/28/2014 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Agenda

Welcome and Session Goals Milestone Update and Checkpoint Review Roles/Responsibilities Online Program Overview & Changes for Spring 2014 Demo/Training Test Administration System (TAS) Support, Resources, Next Steps, Q&A Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 2

Welcome to CTB

Oklahoma State Department of Education

• Dr. Maridyth McBee • Assistant State Superintendent • Joyce DeFehr • Executive Director State Testing

CTB/McGraw-Hill

• Tracy Keith, Sr. Program Manager EOI • Lindy Wienand, Sr. Program Manager 3-8 • Shiva Doreswamy, Portfolio Manager

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 3

Session Goals

Review key functionality of Oklahoma Online Provide Test Coordinator tools to train Test Examiners Prepare Test and Technology Coordinators for online test administration

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 4

Milestones (Important Events)

Milestones

Test Administration System Training Demo Web Site Access (usernames) Practice Test Content available Test Delivery Client (TDC) download & install

Dates

OKC Onsite – Mar 5 & 7 (1 session each) Tulsa Onsite - Mar 6 (2 sessions) Webinars – Mar 11, 12 (2 per day) Available Now Available Now Benchmark Tracker/Tech Enhanced (BMT/TE) Client download & install Online Test Administration System (TAS) Final Content Available for Installation Test Sessions Pre-assigned (by CTB) Available Now EOI: Mar 17 Mar 24 Mar 14 EOI Retest Window Spring EOI Test Window Spring Grades 6-8 online Mar 31 – Apr 10 Apr 14 – May 9 Apr 10 – May 7 Gr. 6-8: Apr 1

Slide 5 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Checkpoint Review

• Site Readiness Data Collection • Site Readiness Reports • Statewide Readiness Test Preparation

Checkpoint 1

Complete • Training for site readiness • Test Delivery Client installation • Participation in statewide Readiness Check • Site Support and Troubleshooting • Identifying sites for Field Engineer visits • TE Client Installation

Checkpoint 2

• Test Administration System Training and Access • Practice and Operational Tests are pre-scheduled.

• Final Content Installation • Test Pre Assignments • Final Workstation Check

Checkpoint 3

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 6

Roles and Responsibilities District Technology Coordinator

Before Test During Test

Download and install Test Delivery Client (TDC) Download and install Benchmark Tracker (BMT/TE) Client Download and install final content.

March 24 March 31 Support schools during testing.

After Test

Follow up with District Test Coordinator regarding online testing experience.

Conduct final workstation check.

Work with DTC and BTC to develop a phone tree.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 7

Before Test

Roles and Responsibilities District Test Coordinator (DTC)

During Test After Test Attend OK SDE and CTB trainings.

Supervise tasks performed by BTC.

Contact OK SDE concerning invalidations.

Train BTC.

Distribute TAM (from CTB).

Ensure IT staff completed site readiness tasks. Manage student data.

Check status on testing completions.

Ensure test tickets and access codes have been securely destroyed.

Review/update test assignments (DTC or BTC).

Schedule additional tests, if needed.

Print test tickets and provide to the school. (DTC or BTC).

Review local assessment schedule.

Work with DTC and BTC to develop a phone tree.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 8

Before Test

Roles and Responsibilities Building Test Coordinator (BTC)

During Test After Test Review documents including TAM, quick start guide, etc.

Attend OK SDE and District directed trainings.

Supervise administration of online testing.

Contact the DTC to report instances where Invalidation may be required. Confirm site readiness with local IT staff.

Check status on testing completions.

Return all test tickets and access codes to your DTC for secure destruction.

Manage student data/ accommodations.

Review/manage test assignments.

Provide all test irregularity reports to DTC.

Print and securely store test tickets (DTC may also print).

Design local assessment schedule.

Destroy all scratch/grid paper turned in from TA from testing sessions. Work with DTC and BTC to develop a phone tree.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 9

Before Test

Roles and Responsibilities Test Administrator (TA)

During Test After Test Determine materials (“outside” of the online testing system) that you will need for each testing session.

Complete a thorough review of the TAM. Bookmark the start of each session.

Direct students to the OK Online log-in screen or have it open on the desktop.

Distribute individual test tickets to students Provide the Test Access Code

(one session at a time) *Do not provide all Test Access codes at the same time.

Read the test directions aloud from the TAM.

After each test session collect all the test tickets and access codes and store in a secure location until you can return to the BTC.

Provide all test irregularity reports to BTC. Prepare a log/chart for testing irregularities.

Confirm and document online assessment dates, times, and locations Walk around the classroom.

Verify all students have exited the test properly.

Assist students with technology issues during testing.

Log testing irregularities.

Provide Scratch paper.

Report (to BTC) instances where an invalidation may be required – this may also occur during the test.

Collect all scratch paper and turn in to the BTC to destroy. Create a seating chart of where students are sitting in the room.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 10

Before Test

Roles and Responsibilities Test Proctor (TP)

During Test After Test Prepare a log/chart for collecting testing irregularities.

Confirm and document online assessment dates, times, and locations.

Help to direct students to the OK Online log-in screen or have it opened on the desktop.

Make sure access codes do not leave the room. Confirm that only one access code is provided for the test session.

Listen and verify that the test directions are read aloud correctly from the TAM. Observe students as they are testing.

Verify all students have exited the test properly or are continuing to work on the test.

Log testing irregularities.

May help collect all the test tickets to be returned to the BTC.. Report (to BTC) instances where a testing irregularity has occurred.

Sign the Test Proctor Security Form if all testing procedures and security is maintained throughout the testing session. Create a seating chart of where students are sitting in the room.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 11

Oklahoma Online Program Overview

OK Online Program Overview

• CTB OK Web Portal • Documentation and Training Materials • CTB Single Sign-On - Access the Test Administration System (TAS) • Test Delivery Client, Technology Enhanced Item Tryout, and Test Administration System • Pre-Assigned Test Session

Accommodations and Student Testing Tools

• Available Options for Students • Other Testing Considerations

Online Practice Tests (2 Options)

• Experience Online Testing • Test Administration System (TAS) Practice Tests

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 12

URL: www.ctb.com/ok a Scrolling Ticker b Single Sign-on Navigator Page Access c d e General information about the tests Test and Technology Coordinator Support Materials f g h Experience Online Testing (Students) Online TAS Sandbox (Administrators) News and Information i j Help Desk Contact Information Community Forum b d f

Scrolling Ticker….

CTB IN W eb Portal - Introduction

CTB OK State Web Portal

a c e g j i h

Slide 13

Documentation and Training Available

Documentation/ Materials

• Online Quick Start Guide • OK Online Test Administration Manual • Test Coordinator Training • OK Online Checklist • Quick Troubleshooting Tips

Training Materials/Tools

• Pre-recorded Test Coordinator Training Sessions (webinar) • OK TAS Training 2014 Presentation www.ctb.com/ok

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 14

CTB IN W eb Portal Access Account

Single Sign-on

Single Sign-on Account Access

Click the “Access your CTB Account” button to login to the My Programs – Overview website.

Slide 15

FAQ Intro - CTB Indiana W eb Portal

FAQ Single Sign-on

** FAQ Tip Q: I do not have a Single Sign-on SSO account. How do I get an account?

A: What role do you have at the district?

Dist. Test Coordinator – Contact the CTB/Oklahoma Help Desk for assistance. School Test Coordinator – Contact the DTC for approval. DTC contacts Help Desk to request account.

Technology Coordinator – Contact the DTC for approval. DTC contacts Help Desk to request account.

Slide 16

OK Online System Overview

• Student testing software (TDC) • Technology Enhanced Item Tryout (TE client) • Lock down browser Test Delivery Client (TDC) • Student data management • Class Management • Test assignments • Testing status Test Administration System (TAS)

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 17

Review of TAS features

Single Sign On provides access to EOI and 6-8 Sites selected for Technology Enhanced (TE) Item Tryout will see 2 sessions Export Student List / User List Locked hierarchy (district, school, subject) Access Codes – unique per sub-test. No break after Sample Questions Student Editing locked after test export Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Manage User Accounts & Test Admin

Click on Switch Programs to toggle between EOI, 6-8 and User accounts.

Test Administration System

Test Administration System (TAS) Enhancements

 Improved Student and Class management • Locked hierarchy • • Student Profile fields grouped for convenience Prevent student edits after export to reporting • • Export Student List Assign specific test form

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 21

CTB Pre-Assigned Test Sessions

CTB Tasks

• Load Precode OCCT students to TAS.

• Create one test session per subject per school.

• Create one practice test session per subject / school.

• Pre-assign students to test sessions based on subject testing from precode file.

District/School Tasks

• Add new students to system – add to CTB created test session.

• Assign accommodations to students, if needed.

• Find CTB created test sessions.

• Create additional test sessions, if needed.

• Print test tickets.

Slide 22

Student Testing Tools

Option (Answer Choice) eliminator Highlighter Eraser

EOI only

Magnifying Glass Calculator – TI-30XS Multiview & TI-84 Plus Silver Edition Pause Test – 20 minute timer Mark for Later Review Slide 23

Test Accommodations

Accommodations available for students on an IEP, 504 Plan, or ELL students

• Screen Reader Text-to-speech • Background and Font Color • Font Size

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 24

Other Test Administration Considerations

• Test Coordinator / Tech Coordinator /Special Education Director planning team • Local test schedule calendar • Transition time between test sessions • Outside of system accommodations • Accommodation-based student groups

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 25

Practice Test Options for Students

Experience Online Testing TAS Practice Test

Access at CTB OK Web Portal Internet Simulation of Test Delivery Client Open Access – No Login Credentials Required No

Software

or

Content

to Download or Install Available 24/7 Create Test Session in TAS Assign Students in TAS Print Test Tickets and Access Code Requires use of Workstation Installed Test Delivery Client Requires Practice Test Content to be Installed Can be taken at home

Must be taken at School Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 26

Experience Online Testing - Any Time

Sample Content for each Subject Practice Any Time No password required. No software to install.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

What is the Demo TAS website?

How do I access the Demo TAS website?

What is available on the Demo TAS website?

Where can I obtain login credentials for the Demo website?

Why would I use the Demo TAS website?

What content will work with fake test sessions on the Demo TAS website?

Will the Demo TAS website provide reports or data?

Demonstration / Training TAS Website

• Replica of the live Online Testing Test Administration System Website • Visit oas.ctb.com

• Separate website (not Single Sign-On ) • Pre-loaded with Oklahoma Districts/Schools appended with _DEMO • Pre-loaded with fake student accounts • 2 district level and 2 school level; create additional as needed • Credentials from Spring 2013 still exist. Request new access from HelpDesk • SSO account credentials cannot access the Demo TAS website • Use this site to create fake student accounts and test sessions to confirm workstation readiness. Do not use for actual student practice testing.

• Practice tests in system for scheduling • Content download package includes all tests • No - Data created on the Demo TAS website is not extracted for reports or monitored for completion of practice tests.

Slide 28

Demo/Training Test Administration System (TAS)

Use Demo account login credentials to access the Training TAS Web site.

SSO accounts will not access the OAS Training site url: oas.ctb.com

Slide 29

General Navigation: Tabs and Tools

Slide 30

General Navigation: Group Selector Feature

Group Selector feature: The “Group Selector” feature is present on most TAS pages. Clicking the Gray Arrow (left of name) to turn and point at the heading name collapses/hides the options under that heading.

Clicking the Gray Arrow (left of name) to the down position expands options under that heading.

Highlighting a name will filter and display data about that entity level – corporation, school or class/teacher.

Slide 31

TAS Feature Review – Test Sessions

Demo 1: Create a test session and assign students.

Demo 2: Find a test session and print test tickets.

Demo 3: View session status and invalidation option.

Demo 4: View program status.

Other Considerations (Access Codes, Equivalent Forms)

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 32

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students A. Click “Manage Sessions” from the Assessments menu tab.

B. Expand School Panel C. Click the Schedule Session button.

D. Select a Test Group from the dropdown list and click to select a Test under Tests Section.

E. Allow breaks will be automatically set. This sets access codes.

F. Click on Test Details bar to assign name, dates, and time to test.

G. Click on the Add Student bar to add students to the test. Click OK.

H. Click Save to create the test and exit.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 33

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students A. Click Assessments Tab, Choose Manage Sessions B. Click to Expand District/School list C. Click on Schedule Session button

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 34

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students D. Select Test Group and Test from list.

F. Expand Test Details.

E. Allow Test Breaks (automatically checked).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 35

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students F. Add Test Details Name the Test and set the date, window and other details

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 36

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students G. Add Students by clicking the Add Student button

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 37

TAS Feature Review – Test Sessions

Demo 1: Create a Test Session. Assign Students G. Navigate to the Class in the Group Selector panel.

G. Click the check box next to the student name G. Click OK H. Click Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 38

TAS Feature Review – Test Sessions

Demo 2: Find a Test Session and Print Test Tickets A. Click “Manage Sessions” from the Assessments menu tab.

B. Expand School Panel C. Click on a Test Session from the Session list.

D. Click on Print Test Tickets to View and Print Test Tickets (individual, multiple or summary). E. Open the Adobe print options by clicking File, then Print. Change the Page Scaling dropdown to Multiple pages per sheet to see how a printout would look with 4 tickets per page. Click Cancel to cancel the print.

F. Return to the Home screen.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 39

Test Administration System Feature Review

Demo 2: Find a Test Session and Print Test Tickets A. Click Assessments Tab, Choose Manage Sessions B. Click to Expand District/School list

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 40

Test Administration System Feature Review

Demo 2: Find a Test Session and Print Test Tickets D. Click Print Test Tickets C. Click to Test Session

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 41

Test Administration System Feature Review

Demo 2: Find a Test Session and Print Test Tickets E. Choose a test ticket option

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 42

TAS Feature Review – Test Sessions

Demo 3: View Session Status A. Click “Manage Sessions” from the Assessments menu tab.

B. Expand School Panel C. Click on a Test Session from the Session list to highlight.

D. Click on the View Status button to view the status of this session. E. Refer to the Online Test Status column to see the current test status for the student(s).

F. Refer to the Validation Status column G. Review student subtest details.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 43

TAS Feature Review – Test Sessions

A. Click Assessments Tab, Choose Manage Sessions Demo 3: View Session Status and Invalidations B. Click to Expand District/School list

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 44

TAS Feature Review – Test Sessions

Demo 3: View Session Status and Invalidations D. Click View Status C. Click to Test Session

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 45

TAS Feature Review – Test Sessions

Demo 3: View Session Status and Invalidations F. Click to open Student Subtest Details.

E. Current Testing Status for the Student

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 46

TAS Feature Review – Test Sessions

Demo 3: View Subtest Details G. Student Subtest Details.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 47

TAS Feature Review – Test Sessions

Demo 4: View Program Status A. Click “Program Status” from the Assessments menu tab.

B. Choose the School from the Group dropdown selection.

C. Select an Assessment and Review Program Status.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 48

TAS Feature Review – Test Sessions

A. Click Assessments Tab, Choose Program Status Demo 4: View Program Status B. Choose School from Dropdown list C. Select Assessment and View Program Status.

Slide 49

TAS Feature Review – Test Sessions

Other Testing Considerations Invalidation Process Test Access Codes Lost Access Codes Prior to Operational Test Window

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 50

TAS Feature Review – Manage Users

Demo 1: Find and Edit a User Demo 2: Add a New User Other Considerations: BTC access to multiple schools

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 51

TAS Feature Review – Manage Users

Demo 1: Find and Edit a User A. Click “Manage Users” from the Groups menu tab.

B. Navigate to the School to display current users.

C. Open the user account by double clicking on the user row.

D. Edit the information details for the user such as updating an email address.

E. Click Save and exit out of the user profile.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 52

TAS Feature Review – Manage Users

A. Click Groups Tab, Choose Manage Users Demo 1: Find and Edit a User B. Navigate to school to view current users C. Click to Highlight or Double Click User Row D. Click Pencil Image to Edit User After Highlighting or Double Click User Row to Edit

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 53

TAS Feature Review – Manage Users

Demo 1: Find and Edit a User D. Edit User Information Fields E. Select schools the User can access F. Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 54

TAS Feature Review – Manage Users

Demo 2: Add a New User A. Click “Manage Users” from the Groups menu tab.

B. Navigate to the school to display available users for that school.

C. Click the + (plus) symbol to open the “Add User” window. D. Add user information. Ensure that email address is correct. TAS will use the email address to contact the new user with account details.

E. Click Save and exit out class screen.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 55

TAS Feature Review – Manage Users

A. Click Groups Tab, Choose Manage Users Demo 2: Add a New User D. Enter User Profile Data B. Navigate to school to view current users D. Select School E. Save C. Click + to add User

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 56

TAS Feature Review – Manage Users

Other Considerations BTC may need access to multiple schools. Can be assigned by DTC.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 57

TAS Feature Review – Student Management

Demo 1: Find and Edit a Student Demo 2: Add a New Student Demo 3: Mark Student Not Testing Other Considerations – Student Delete

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 58

TAS Feature Review – Student Management

Demo 1: Find and Edit a Student A. Click “Manage Students” and then “Student List” from the Groups menu tab.

B. Navigate to the School to display students.

C. Click the Magnifying Glass option to open the search window. D. Enter the first few letters of the student’s last name and click Search.

E. Choose the correct student from the displayed list by double clicking on student.

F. Edit profile details and/or accommodations/ Add Text to Speech.

G. Click Save and exit out of the student profile.

Slide 59 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

TAS Feature Review – Student Management

A. Click Groups Tab, Choose Manage Students and Student List Demo 1: Find and Edit a Student B. Navigate to school and Subject and Class to view students.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 60

TAS Feature Review – Student Management

Demo 1: Find and Edit a Student C. OR Click magnifying glass to open search window E. Choose student from list by double clicking D. Enter the first few letters of the student first or last name

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 61

TAS Feature Review – Student Management

Demo 1: Find and Edit a Student F. Edit student profile – Add Text to Speech Accommodation G. Click Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 62

TAS Feature Review – Student Management

Demo 2: Add a New Student A. Click “Manage Students” and then “Student List” from the Groups menu tab.

B. Navigate to the School to display students.

C. Click the + (plus) symbol to open the Add Student window. D. Add student to a Subject/Class.

E. Enter profile details and accommodations. F. Click Save and exit out of the student profile.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 63

TAS Feature Review – Student Management

A. Click Groups Tab, Choose Manage Students and Student List Demo 2: Add a New Student B. Navigate to school and Subject and Class to view students.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 64

TAS Feature Review – Student Management

Demo 2: Add a New Student D. Enter Student Profile Data D. Add Student to subject/class E. Enter Additional student info F. Save C. Click + Symbol to open Add Student Window

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 65

TAS Feature Review – Student Management

Demo 3: Mark Student Not Testing A. Click “Manage Students” and then “Student List” from the Groups menu tab.

B. Navigate to the School to display students.

C. Click the Magnifying Glass option to open the search window (if needed). D. Enter the first few letters of the student’s last name and click Search.

E. Choose the correct student from the displayed list by double clicking on student.

F. Open the Additional Student Information Panel.

G. Select the Reason for Not Testing in the Additional Student Information Panel.

H. Click Save to exit out of the student profile.

Slide 66 Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

TAS Feature Review – Student Management

A. Click Groups Tab, Choose Manage Students and Student List Demo 3: Mark Student Not Testing B. Navigate to school and Subject and Class to view students.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 67

TAS Feature Review – Student Management

Demo 3: Mark Student Not Testing C. OR Click magnifying glass to open search window E. Choose student from list by double clicking D. Enter the first few letters of the student first or last name

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 68

TAS Feature Review – Student Management

Demo 3: Mark Student Not Testing - EOI F. Open the Student’s Additional Student Information Panel G. Select reason for not testing H. Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 69

TAS Feature Review – Student Management

Demo 3: Grade 6-8 Student Not Testing Grades 6-8 student profile has accordions for each Subject. Select reason for not testing, under the appropriate Heading H. Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 70

TAS Feature Review – Student Management

Other Testing Considerations Student Delete

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 71

Demo – Manage Classes and Students

Demo 1: Add a New Class Demo 2: Find and Edit a Class Demo 3: Move Students to New Class

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 72

Demo – Manage Classes and Students

Demo 1: Add a New Class (Teacher) A. Click “Manage Hierarchy” from the Groups menu tab.

B. Navigate to the School and Subject to display classes.

C. Click the + (plus) symbol to open the Add Class window. D. Add class (teacher) Data.

E. Add class to School and Subject.

F. Click Save and exit out class screen.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 73

Demo – Manage Classes and Students

Demo 1: Add a New Class (Teacher) A. Click Groups Tab, Choose Manage Hierarchy B. Navigate to school and subject to view current classes

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

Slide 74

Demo – Manage Classes and Students

Demo 1: Add a New Class (Teacher) D. Enter New Class Data E. Select School and Subject as Parent Group C. Click + to add Class F. Save

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 2: Find and Edit a Class (Teacher) A. Click “Manage Hierarchy” from the Groups menu tab.

B. Navigate to the School and Subject to display classes.

C. Choose the correct class (teacher) from the displayed list by double clicking on record.

D. Edit the information details for the class.

E. Click Save and exit out of the class profile.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 2: Find and Edit a Class (Teacher) A. Click Groups Tab, Choose Manage Hierarchy B. Navigate to school and Subject to view current classes

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 2: Find and Edit a Class (Teacher) D. Edit Class Details E. Save C. Click Pencil Image to Edit Class or Double Click User Row

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 3: Move Students to new Class A. Click “Manage Students” and then “Move Students” from the Groups menu tab.

B. Navigate to the School and Subject to display students.

C. Click the box next to the student names that need to be moved from one class to another.

D. Click on the Change Classes button.

E. Choose the new class for the selected students.

F. Click Add to Class and exit out of the student profile.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 3: Change Classes A. Click Groups Tab, Choose Manage Students and Move Students B. Navigate to School > Subject > NO NAME class.

D. Click Change Classes button.

C. Click the box next to the student names to select.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Demo – Manage Classes and Students

Demo 3: Change Classes E. Choose a new class

under the same subject

by clicking in the box next to the class name.

F. Click Add to Class G. Note students have changed to new class.

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Support Resources

Need Help?

Support Options and Resources

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Support Resources

Administration Policies and Procedures Assistance

•

Oklahoma State Department of Education, Office of Accountability and Assessments http://www.ok.gov/sde/

•

Phone: 405-521-3341 OK Customer Support (CTB)

•

CTB Oklahoma Help Desk [email protected]

• •

http://www.ctb.com/ok Phone: 888-282-2010, Fax: 800-282-0266 Hours of Operation: 7:30am – 4:30pm Central Time - regular hours 7:00am – 7:00pm Central Time - during testing Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Resolution Approach

Resolution Approach

Acts of Nature

• SDE Case-by-Case Decision

Test Administration

• CTB Customer Support • General TAS and TDC functionality questions and support needs

Technological

• Local Site Troubleshooting • LAN / WAN / ISP • Bandwidth intensive applications

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Next Steps/ Takeaways

Train your BTC or have him/her attend a training session. TDC and TE clients are available for download March 24: Content available and tests will be pre-scheduled March 17: TAS available Perform Final Workstation Check Complete RTS “Readiness Progress” entry for Checkpoint 3 by March 31 st Print test tickets and prepare schedules for testing sessions.

Recommend Experience Online Testing or practice tests

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Training Toolkit

Online Quick Start Guide Test Administration Manual Online Test Preparation and Administration and Checklist Test Administration Training Power point Presentation Troubleshooting Guide

Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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Q & A

Questions?

Answers Developed under contract with the Oklahoma State Department of Education (SDE) by CTB/McGraw-Hill Education LLC (CTB).

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