Transcript Time Sheets - The College of New Jersey

Student Time Report
Instructions
It’s sImple!
Timeliness And Accuracy Are The Key!
Payroll Office
Administration Services Building, Room 102
[email protected]/x2087
Time Report Process
 Time Reports will be created for student employees after the
student and supervisor complete the hiring process.
 Time Reports are sent to the departments via interoffice mail at the
beginning of the pay period.
 Students should verify, sign and forward time report(s) to their
supervisor.
 Supervisors are responsible for the accuracy and timely submission
of the time report(s) to the Payroll Office.
 Time Reports are due in the Payroll Office the Tuesday following
the completion of the pay period.
Pay Period schedule available on the Payroll website. (www.tcnj.edu/~payroll)
Student Time Report
6R06
TCNJ, Stu
Student Level 2-B
026
127
2 2 8 4 6 6
U0 0 0
228466
2000 Access Control
08/28/2010
09/10/2010
10
09
2000
3/7
3/9
10:00
12:00
5:00
5
11:30 2:00
4:00
3.5
0 0 8 5
51810
.
8.5
7.50
63.50
9/17/10
9/17/10
.
Student Time Report Requirements
TCNJ, Stu
Student Level 2-B
Record
Arrived/Left Time
Date
228466
Daily Total Hours
2000 Access Control
08/28/2010
3/7
3/9
10:00
11:30
09/10/2010
12:00
5:00
5
2:00
4:00
3.5
Pay Period
Total
Hours
Darken appropriate
bubbles
0 0 8 5
.
.
1.
2.
3.
Students should sign and verify
the time report. If the student is
not available to sign the time
report at the end of the pay
period, forward to the Payroll
Office with the supervisor’s
signature
4.
Supervisors verify, sign and
submit signed report to the
Payroll Office
8.5
7.50
63.50
9/17/10
9/17/10
Supervisor
dated signature
Student employee
dated signature
Do not include lunch breaks in
hours worked.
Do not fold/staple time reports
or make any markings on the
bar code at the bottom of the
time report Use pencil to
bubble. Use an eraser for
corrections.
Student Work Hour Limits
No more than 15 hours/week during semesters
No more than 40 hours/week during semester breaks
Minors under 18 years old
•
•
•
•
No more than 6 consecutive days
No more than 8 hours/day
No more than 5 continuous hours without an interval of at
least 30 minutes of unpaid break
No more than 40 hours/week during semester breaks
Additional Information
 Employment termination
• Early termination
 Supervisor notifies The Career Center prior to termination
 Time reports will no longer be generated once EIS is updated
• Scheduled termination
 Time reports will no longer be generated once EIS is updated
 Students without preprinted Time Reports
•
If the student has completed the hire process and cannot locate their time report
notify Payroll Office (x3450, [email protected])
 Distribution Changes
• Notify Payroll Office regarding changes (x3450, [email protected])
 Mailing labels
 check distribution numbers
 Time keep numbers
Additional Information
Corrections to preprinted Time Report
• If you need to report a change to the preprinted information
on the time report such as the hourly rate or department please contact
Gail Bitler. These changes need to be verified and a update to our
payroll system maybe necessary.
Reporting hours worked for previous or future pay
periods
• Hours worked in previous pay periods should be reported on separate
•
time reports. One pay period per time report. Contact Payroll for
manual time reports if this occurs.
Do not report hours and submit time reports for future pay periods.
Additional Information
Encourage the use of YESS and Direct Deposit
• View Paycheck
• Enroll in Direct Deposit or change current information
• Change Federal W-4
• View state tax
• Change address
Instructions for YESS are on the Human Resources
website.
Thank you for your time!