NCSRA Arbiter Payroll Creation Tutorial

Prepared by Paul James State Youth Referee Administrator Copyright ©2007

Creating a new payroll in Arbiter

• • • Request & obtain payroll creation permission from the SYRA Define the Bill To to be associated with the payroll Then create the payroll following the directions set out here.

From the Start Page

When you have been given payroll permission your start page will have 2 new links, Bill-Tos and Payroll

From the Start Page

To begin the creation of a new payroll click on the Bill To link to define a new bill to or determine whether there is already one defined in the list which you can use.

The Bill To Page

You can review the list of existing bill tos from this page---they are in alphabetical order.

To define a new bill to click on the + button, the same way you add any other Arbiter new entry.

The Bill To Page

To create a new bill to click on the + button just like all other add functions in Arbiter To define a new bill to click on the + button, the same way you add any other Arbiter new entry.

A New Bill To

To create a new bill to enter the requested info and click save.

• • • Once you have verified an existing bill to is available or have created a new bill to, return to the Start Page.

From the Start Page click on the payroll link.

When you do the following page will appear.

The initial payroll screen

From this page click on the game fees button

The Manage Fees Screen

Step 1—Select the Bill To

By using the control key in conjunction with the mouse you can highlight more than one bill to and have the defined payroll apply to multiple bill-tos

Step 2--Select the Levels

By using the control key in conjunction with the mouse you can highlight more than one level and have the defined payroll apply to multiple levels

Step 3—Select the Officials

By using the control key in conjunction with the mouse you can highlight more than 1 number officials and have the defined payroll apply to games with different numbers of assigned officials. You should leave the Game Status column as normal and Games as 1.

Step 4—View or Create the Payroll Once you have selected the combination of columns needed you can create a payroll. If a payroll already matches the selected criteria, clicking view will cause it to display so it can be edited.

CAUTION—SEE THE NEXT SLIDE REGARDING # OF OFFICIALS

Selecting the Number of Officials • • • • Generally for a payroll you need to select in the officials column at least 1, 2, and 3 and usually 4 and 5 as the possible number of officials.

The reason for this is that for every possible combination of officials that might be assigned to a game you must define a pay level for each position in each combination.

For example you must set the pay for the referee when there is only 1 official, and then 2, and then 3, and then 4, and then 5.

You must also do this for each AR, etc.

The NCYSA Classic Pay Bill To

• • The following slides show the NCYSA Classic Pay Bill To and is used as an example.

NO ASSIGNOR SHOULD MAKE ANY CHANGES TO ANY NCYSA DEFINED BILL TO!!!

A portion of the U-19 Boys section

• • As you can see from the previous slide, for each position when there are 3 officials the pay rate is defined for the Referee, SAR, AR, 4 th , and Assessor.

These same position pay rates are duplicated for games where there are 4 officials and where there are 5 officials.

To add or change pay rates

To add or change the pay rate of any position or positions click the check box in front of the position and put the amount of pay you want in the amount field at the top. When that is done click apply. The rates in the amount column at the right should change, but only for the clicked positions.

• If the Apply button had been clicked in the previous slide, the referee position pay rate for U-19 B when there were 3 officials, or 4 officials, or 5 officials, would have been changed to $100 from $50.

The Cascade Button

Once you have set the rates for all positions for all combinations of officials, you can apply those rates to games presently in the system that have the selected bill to in the game record. To do this click on the all in the check box column to select all and then click cascade.

Select the games to be affected and then click the Cascade button

Payroll has been completed

• • • Once you have followed the steps in this presentation you will have created a payroll for a specific bill to.

If you need to adjust a rate for any particular position or add new levels, you can do that by editing the payroll using the create function and specifying the new and previous levels in the selection.

For any further discussion needs please contact the SYRA.