Transcript SPDC Leader Training

SPDC Leader Training
May 2014
Disclaimer: This material was current at the date of its presentation (May 19/21,
2014) and will likely change based upon revisions to the source documents. The
IEEE PES SPDC Sponsor Policies and Procedures and Working Group Policies and
Procedures supersedes anything included in or stated during this presentation. This
presentation is provided only for the purpose of training.
IEEE-SA Standards Resources
IEEE-SA Standards Resources
• http://standards.ieee.org/develop/index.html
IEEE Standards Association Resources
• http://standards.ieee.org/develop/overview.html
• This site has links to every step of the process.
• (Switch to IEEE-SA Website and explore links)
Questions?
Working Group Policies and
Procedures / Leader Training
Working Group P&P/Leader Training
• The Working Group shall:
• Complete the project from Project Authorization Request (PAR) approval to
IEEE-SA Standards Board approval, within the allotted time (normally 48
months)
• Use the IEEE Standards document template format
• Submit to the responsible Subcommittee any documentation required; e.g., a
project schedule or a periodic status report
• Notify the responsible Subcommittee of the draft development milestones
• Notify the responsible Subcommittee when the draft is ready to begin IEEE
Standards Sponsor ballot
Working Group P&P/Leader Training
• Officers
•
•
•
•
Chair
Vice Chair
Secretary
Treasurer, if needed (not used in SPDC)
• All officers shall be IEEE members and individual IEEE-SA members.
• Chair is appointed by the responsible Subcommittee Chair with
approval from the Chair of the Committee
• Working Group Chair is appointed for a one year term with annual
reappointment by the Subcommittee Chair
Working Group P&P/Leader Training
• At the first organizational meeting, the Working Group Chair shall
appoint its operating officers (Vice-Chair, Secretary and Treasurer if
applicable) and notify the Subcommittee Chair of the appointments.
• The Vice Chair, Secretary and Treasurer (as applicable) are appointed
for a one year term with annual reappointment by the Working Group
Chair.
• Reappointment or replacement of the Vice Chair and Secretary is at
the discretion of the Working Group Chair.
Working Group P&P/Leader Training
• The responsibilities of the Chair or his or her designee shall include:
• Leading the standards development activity according to all of the relevant
Policies and Procedures
• Forming Study Groups, as necessary
• Being objective
• Entertaining motions, but not making motions
• Not biasing discussions
• Delegating necessary functions
• Ensuring that all parties have the opportunity to express their views
• Setting goals and deadlines and adhering to them
Working Group P&P/Leader Training
• The responsibilities of the Chair or his or her designee shall include:
• Being knowledgeable in IEEE standards processes and parliamentary procedures and
ensuring that the processes and procedures are followed
• Seeking consensus as a means of resolving issues
• Prioritizing work to best serve the group and its goals
• Complying with the IEEE-SA Intellectual Property Policies, including but not limited to
IEEE-SA Patent Policy
• Fulfilling any financial reporting requirements of the IEEE, in the absence of a
Treasurer.
• Participating as needed in meetings of the Sponsor to represent the Working Group
• Being familiar with training materials available through IEEE Standards Development
Online
Working Group P&P/Leader Training
• The responsibilities of the Vice Chair shall include:
• Carrying out the Chair's duties if the Chair is temporarily unable to do so or
chooses to recuse himself or herself (i.e., to give a technical opinion).
• Being familiar with training materials available through IEEE Standards
Development Online
Working Group P&P/Leader Training
• The responsibilities of the Secretary shall include:
• Scheduling meetings in coordination with the Chair and distributing meeting
notices
• Distributing meeting agenda (as per 6.0). Notification of the potential for
action shall be included on any distributed agendas for meetings
• Recording minutes of each meeting and publishing them within 60 calendar
days of the end of the meeting
• Creating and maintaining the participant roster and submitting it to the IEEE
Standards Association annually
• Being responsible for the management and distribution of Working Group
documentation, including but not limited to guidelines with regard to posting
and distribution of drafts and approved IEEE standards
Working Group P&P/Leader Training
• The responsibilities of the Secretary shall include:
• Maintaining lists of unresolved issues, action items, and assignments
• Recording attendance of all attendees
• Maintaining a current list of the names of the voting members and
distributing it to the members upon request
• Forwarding all changes to the roster of voting members to the Chair
• Being familiar with training materials available through IEEE Standards
Development Online
Working Group P&P/Leader Training
• Working Group Membership
• Working Group membership is by individual
• Those attending meetings shall pay any required meeting fees
• Participants seeking Working Group membership are responsible for fulfilling
the requirements to gain and maintain membership
• Membership shall be granted automatically to those participants attending
the meeting of a newly chartered Working Group and upon their request
• Thereafter, membership shall be granted after the participant attends two
consecutive meetings of an existing Working Group, contributes written
material for inclusion in a standard or working group paper, and also requests
membership status.
Working Group P&P/Leader Training
• Working Group Membership
Working Group P&P/Leader Training
• Working Group Membership
• Each member is expected to attend meetings
• Membership status is maintained through consistent participation at
meetings and through Working Group votes
• If a Working Group member misses two consecutive meetings, or two
consecutive Working Group letter ballots, his or her membership status may
be revoked at the discretion of the working group chair
Working Group P&P/Leader Training
• Working Group Membership
• The Working Group Chair in consultation, with the Subcommittee Chair, may
elect to discontinue the membership of a member who has become
disruptive to the course and pursuits of the Working Group.
• The member affected has the right to elevate his grievance to the SPDC
Officers, whose decision will be final.
• The returning of surveys and ballots and active contribution are the prime
criteria for determining participation and continuation of Working Group
membership.
Working Group P&P/Leader Training
• Working Group Membership
• Working group meeting attendees and contributors shall be classified as
voting members (members), corresponding (voting) members, interested
parties, visitors or guests.
• Corresponding (voting) members are voting members who are unable to
regularly attend meetings in person, but do regularly contribute to the
working group.
• Corresponding members not in attendance (in person or by telephone) of
meetings do not count against a quorum. Corresponding members in
attendance (in person or by telephone) at meetings do count in favor of a
quorum.
Working Group P&P/Leader Training
• Working Group Membership
• Likewise, SPDC Officers are Subcommittee Officers are also automatically
voting members of all subgroups (e.g. working groups and task forces) under
their responsibility, but may be unable to attend a meeting. In such a case
they do not count against a quorum; however, when attending (in person or
by telephone), they do count in favor of a quorum.
• Main Committee membership is awarded automatically when one becomes a
Working Group member.
Working Group P&P/Leader Training
• Working Group Membership
• The Chair shall review the voting membership list at least annually.
• A Working Group Officer or designee, usually the Secretary, shall
maintain a current and accurate roster of members and participants
in the Working Group. The roster shall include at least the following:
•
•
•
•
Title of the Sponsor (Technical Committee) and its designation
Title of the Working Group and its designation
Officers--Chair, Vice-Chair, Secretary, Treasurer (as applicable)
Members and participants (including names, email addresses, employers and
affiliations for all members)
Working Group P&P/Leader Training
• A copy of the Working Group roster shall be supplied to the IEEE
Standards Association at least annually by a Working Group Officer or
designee, usually the Secretary.
• Due to privacy concerns, the membership roster with contact
information shall not be distributed (except to the officers)
Working Group P&P/Leader Training
• The membership list can be posted on the committee web site and
can be publically distributed. The membership list shall be limited to
the following:
•
•
•
•
•
Title of the Working Group and its designation
Scope of the Working Group
Officers: Chair, Vice-Chair, Secretary, Treasurer
Members: name, employer, affiliation (but no contact information)
Interested Parties, Visitors and Guests: name, employer, affiliation (but
no contact information)
Working Group P&P/Leader Training
• Subgroups of the Working Group
• The Working Group may, from time to time, form subgroups for the conduct
of its business. Membership in the subgroup shall follow the same rules as for
Working Groups.
• Such formation shall be explicitly noted in an official record, such as meeting
minutes. At the time of formation, the Working Group shall determine the
scope and duties delegated to the subgroup.
• Voting rights within such subgroups shall be defined. Any resolution of a
subgroup shall be subject to confirmation by the Working Group.
• The Chair of the Working Group shall appoint the chair of the subgroup.
Working Group P&P/Leader Training
• Meetings
• A meeting notice shall be distributed, by a Working Group Officer or
designee, to all participants 30 calendar days in advance to all participants.
• A meeting agenda shall be distributed to all participants at least 14 calendar
days in advance of a meeting.
• Meetings of subgroups may be held as decided upon by the members or Chair
of the subgroup.
• Notification of the potential for action shall be included on any distributed
agendas for meetings.
Working Group P&P/Leader Training
• Meetings
• While having a balance of all interested parties is not an official requirement
for a Working Group, it is a desirable goal.
• As such, the officers of the Working Group should consider issues of balance
and dominance that may arise and discuss them with the responsible
Subcommittee officers or the Technical Sponsor.
• Participants shall state their employer and affiliation at each Working Group
meeting as required by the SASB Operations Manual (Section 5.3.3.1
Disclosure of Affiliation).
Working Group P&P/Leader Training
• Quorum
• A quorum shall be identified and announced before the initiation of Working
Group business
• If a quorum is not present, actions may be taken subject to confirmation by
letter or electronic ballot or at the next Working Group meeting
• A quorum shall be defined as one-half of Working Group members
Working Group P&P/Leader Training
• Minutes
• Name of group
• Date and location of meeting
• Officer presiding, including the name
of the secretary who wrote the
minutes
• Attendance, including affiliation
• Quorum Status
• Whether or not IEEE-SA Patent Slides
were displayed at the meeting
• Call to order, Chair's remarks
• Approval of minutes of previous
meeting
• Approval of agenda
• Technical topics
• Brief summary of discussion and
conclusions
• Motions, including the names of mover
and seconder
• Copies of handouts
• Summary of action items, responsible
parties, and due date
• Items reported out of executive
session
• Next meeting--date and location
• Copies of handouts and subgroup
reports may be included in the
minutes or made available as
separate items.
Working Group P&P/Leader Training
• Voting
• The following actions require approval by a majority vote
•
•
•
•
Formation or modification of a subgroup, including its procedures, scope, and duties
Disbandment of subgroups
Approval of minutes
Approval of Working Group actions other than those requiring a two-thirds vote
• The following actions require approval by a two-thirds vote:
• Approval of change of the Working Group scope (this requires confirmation by the
responsible Subcommittee)
• Establishment of fees, if necessary
• To submit the draft standard for IEEE Standards Sponsor ballot
Working Group P&P/Leader Training
• Communications
• Formal inquiries relating to the Working Group should be directed to the Chair and
recorded by the Secretary.
• All replies to such inquiries shall be made through the Chair.
• Appeals
• The Working Group recognizes the right of appeal. If technical or procedural appeals
are referred back to the Working Group, every effort should be made to ensure that
impartial handling of complaints regarding any action or inaction on the part of the
Working Group is performed in an identifiable manner.
• If the Working Group must conduct an appeal hearing, it shall follow the appeals
process of the IEEE-SA Standards Board.
Questions?
Review Committee (RevCom)
Conventions & Guidelines
Review Committee (RevCom)
Conventions & Guidelines
• Standards Board links: http://standards.ieee.org/about/index.html
• RevCom Links:
http://standards.ieee.org/about/sasb/revcom/index.html
• Conventions and Guides:
http://standards.ieee.org/about/sasb/revcom/guides.html
• Role of RevCom:
http://standards.ieee.org/about/sasb/revcom/role.pdf
Review Committee (RevCom)
Conventions & Guidelines
• RevCom Checklist
1. Effective 30 June 2011, RevCom is no longer required to review the scope
and purpose (if included) located within draft standards submitted for
consideration.
Note - PARS approved on or after 1 January 2007, required that the scope
and purpose located in the draft for consideration match the PAR. This is no
longer a requirement based on the 30 June 2011 update.
2. Is the Title of the submitted draft within the Scope of the PAR?
3. Was the ballot valid:
a) ≥ 75% ballots returned on the first successful ballot?
b) < 30% abstentions obtained by the final ballot period?
Review Committee (RevCom)
Conventions & Guidelines
• RevCom Checklist
4. Was the balloting group balanced:
a) If the invitation request was initiated prior to March 1, 2012 then was
there no interest category greater than half?
b) If the invitation request was initiated on or after March 1, 2012 then was
there no interest category greater than one third?
5. Did the ballot pass (≥ 75% affirmative) and was the entire draft open for
comments prior to meeting this requirement? (refer to SASB OpMan 5.4.3.3)
6. Is there evidence of consideration of all comments and are responses
provided for all revised and rejected comments?
Review Committee (RevCom)
Conventions & Guidelines
• RevCom Checklist
7. Do all recirculation ballot packages include the verbatim text of each
unresolved negative, the name of the negative voter, and a response?
8. Were all members of the balloting group given an opportunity to see
all the unresolved negatives deemed not out of scope and reasons why
they could not be resolved?
9. Is there evidence that negative balloters who submitted unrecirculated negative comments were informed of the reason why the
comments were not required to be recirculated?
Review Committee (RevCom)
Conventions & Guidelines
• RevCom Checklist
10. Were all members of the balloting group given an opportunity to
change their votes as a result of substantive change(s), especially those
made to resolve negative ballots?
11. Was the resolution of any negative ballot(s) based on promise of a
future change? If so, the draft must be recirculated. Stating that
comments may be considered in the future may be acceptable. [See
RevCom Convention 6.]
Review Committee (RevCom)
Conventions & Guidelines
• RevCom Checklist
12. Were comments from mandatory coordination entities accepted? If
not, did the Sponsor request a waiver?:
a) SCC-14 (mandatory)
b) Editorial (mandatory)
c) RAC (mandatory if a Registration is required for the standard)
13. Have any post-balloting changes to the draft been promised? Only
changes that are deemed editorial by Editorial Staff are allowed after
balloting . If any non-editorial changes were promised after balloting,
the draft must be recirculated. [See RevCom Convention 2.]
Questions?
Sponsor Policies and Procedures /
Leader Training
Sponsor P&P / Leader Training
• SPDC Scope
• Treatment of all matters in which the dominant factors are the test, performance,
application, design, construction, and operation of SPDs. Included treatment of
the following:
• SPDs employed in generation, transmission, distribution and utilization of electrical energy
including the effects of such device on the system’s operation.
• Treatment of the techniques and needs for coordination within, between, and among SPDs
and their environment, to the extent that these factors affect protection functions or
performance. Environment includes such items as insulation coordination and the application
of system neutral grounding devices.
• Sponsorship and development (either alone or jointly with other technical committees
and/or organizations) of standards, recommended practices, guidelines and policies as well
as preparation of position papers and/or documents, technical conferences and/or sessions
on matters related items above.
• Liaison and cooperation with other technical committees, societies, subcommittees and
associations concerned with various aspects of items above.
Sponsor P&P / Leader Training
• Responsibilities of the SPDC
• Developing proposed IEEE standards and ensuring that they are within the
scope of the Surge Protective Devices Committee.
• Initiating and overseeing ballots of proposed IEEE standards within its scope
• Responsible for the development and coordination of standards project(s),
including their maintenance after the approval of the standard(s) by the IEEESA Standards Board
Sponsor P&P / Leader Training
• Officers
•
•
•
•
•
Chair
Vice Chair
Secretary
Treasurer
Standards Coordinators (High and Low Voltage Subcommittee)
Sponsor P&P / Leader Training
• The Chair, Vice-Chair, Secretary and Treasurer are recommended by
the incumbent Chair of the Surge Protective Devices Committee with
the concurrence of the immediate Past Chair and are approved by the
Chair of the IEEE/PES Technical Council
• The Standards Coordinators are appointed by the Surge Protective
Devices Committee Chair with the concurrence of the immediate
Past-Chair.
Sponsor P&P / Leader Training
• The Chair, Vice-Chair, Secretary and Treasurer serve for terms of two
years.
• The Standards Coordinators serve for a term of four years and may be
reappointed for additional terms, if willing to continue in that service.
• The Committee employs automatic progression of its officers from
Secretary to Vice-Chair to Chair, in a six-year time span.
Sponsor P&P / Leader Training
• The responsibilities of the Chair include
a)
Leading the activity according to all of the relevant policies and
procedures
b)
Forming study groups, as necessary
c)
Being objective
d)
Entertaining motions, but not making motions
e)
Not biasing discussions
f)
Delegating necessary functions
Sponsor P&P / Leader Training
• The responsibilities of the Chair include
g)
Ensuring that all parties have the opportunity to express their views
h)
Setting goals and deadlines and adhering to them
i)
Being knowledgeable in IEEE standards processes and parliamentary
procedures and ensuring that the processes and procedures are
followed
j)
Seeking consensus of the Surge Protective Devices Committee as a
means of resolving issues
k)
Prioritizing work to best serve the Surge Protective Devices
Committee and its goals
Sponsor P&P / Leader Training
• The responsibilities of the Chair include
l) Complying with the Chair’s responsibility with respect to the IEEESA
Intellectual Property Policies, including but not limited to
the IEEE-SA
Patent Policy
m) Submitting approved Surge Protective Devices Committee P&P to
the IEEE-SA Standards Board Audit Committee
n) Ensuring that each working group has a set of P&P approved by the
Surge Protective Devices Committee. The chair will provide the
working group P&Ps to AudCom upon request.
Sponsor P&P / Leader Training
• The responsibilities of the Chair include
o)
Submitting the Surge Protective Devices Committee’s annual
report to the IEEE-SA Standards Board
p)
Presiding at the Surge Protective Devices Committee and the
Administrative and Standards (A&S) Subcommittee meetings
q)
Shall be an ex-Officio member of all subgroups of the Surge
Protective Devices Committee
r)
Submitting appropriate Annual Financial Reports
Sponsor P&P / Leader Training
• The responsibilities of the Vice Chair include
a)
The Vice-Chair shall carry out the Chair's duties if the Chair is
temporarily unable to do so or chooses to recues him- or herself (e.g.,
to speak for or against a motion).
b)
Biannually, in the second year as Vice Chair, reviewing the SPDC
Committee Organization, Policies and Procedures Manual for currency
and accuracy. Preparing revision recommendations for review by the
A&S Subcommittee as required.
c)
Attending all A&S Subcommittee meetings and present a Vice
Chair’s report
Sponsor P&P / Leader Training
• The responsibilities of the Secretary include
a)
Scheduling meetings in coordination with the Chair and distributing a
meeting notice at least 30 calendar days before the meeting
b)
Distributing the agenda at least 14 calendar days before the
meeting—notification of the potential for action shall be included on any
distributed agendas for meetings
c)
Recording minutes of each meeting and publishing them within 60
calendar days of the end of the meeting
d)
Creating and maintaining the participant roster and submitting it to
the IEEE Standards Department annually
Sponsor P&P / Leader Training
• The responsibilities of the Secretary include
e)
Being responsible for the management and distribution of Surge
Protective Devices Committee documentation
f)
Maintaining lists of unresolved issues, action items, and assignments
g)
Recording attendance of all attendees at the Surge Protective Devices
Committee and A&S meetings.
h)
Maintaining a current list of the names of the Surge Protective
Devices Committee voting members and distributing it to the members upon
request
i)
Forwarding all changes to the roster of Surge Protective Devices
Committee voting members to the Chair
Sponsor P&P / Leader Training
• The responsibilities of the Standards Coordinators shall include:
a)
Preparing the current status for all standards sponsored by the Committee
b)
Coordinating activities with IEEE Standards Board and Standards
Coordinators of other Technical Committees
c)
Representing the Committee at the annual Technical Council’s meeting of
Standards Coordinators
d)
Attending all A&S meetings and presenting a report on document status
e)
Assuring all documentation for opening a standards project (PAR) is
complete and correct by performing a review prior to submission
f)
Assisting in the creation of Working Groups and authorizing the Working
Group chair through the IEEE My Ballot process
g)
Attending all meetings of the Committee and reporting any standards
requiring immediate or urgent action by the Committee
Sponsor P&P / Leader Training
• Voting
• The following actions require approval by a majority vote:
a)
b)
b)
c)
Formation or modification of a subgroup, including its procedures, scope, and duties
Disbandment of subgroups
Approval of minutes
Delegation to a sub-group for Authorization of a Surge Protective Devices Committee
ballot
Sponsor P&P / Leader Training
• Voting
• The following actions require approval by a two-thirds vote:
a)
Adoption of new or revised Surge Protective Devices Committee procedures, interest
categories, or revisions thereof
b) Approval of public statements
b) Approval of change of the Surge Protective Devices Committee scope
c) Approval of termination of the Surge Protective Devices Committee
d) Removal of an officer except the Chair (See 3.3 for removal of the Chair.)
Sponsor P&P / Leader Training
• Approval of moving a draft standard to Sponsor ballot
• Approval for moving a draft standard to Sponsor ballot, or approval of any
substantive change in the scope of a standard proposed by a working group,
shall be communicated to the Surge Protective Devices Committee.
• The Surge Protective Devices Committee delegates approval authority to the
working group responsible for that standard.
Questions?