Transcript DTC Training Module 1

TEST
COORDINATORS
TRAINING
(REQUIRED FOR DTCS &
STCS)
TEST COORDINATOR TRAINING
Big Picture Objectives
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Understand the roles and
responsibilities of district and school
test coordinators
Understand how to effectively train
test administrators
Understand state policies so that you
can ensure secure test administration
and valid test results
Learn about additional resources and
tools
TEST COORDINATOR TRAINING
Training Overview
Training will cover the following topics:
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Test Coordinator Roles & Responsibilities
Test Administrator Training
Accessibility Supports
Test Security
Smarter Balanced Administration
OAKS Online Science and Social Sciences
Administration
ELPA Administration
TEST COORDINATOR TRAINING
Training Format
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Organized into short modules
Designed to be delivered to district and
school staff
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Do’s, Don’ts, and Promising Practices
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Acorns for storage
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Clear objectives and questions for
discussion
TEST COORDINATOR TRAINING
OAKS System Components
Test Information
Distribution Engine
(TIDE)
• Student
demographic
information
collected
• Student test
settings entered
Test Delivery System
(TDS):
TA Interface
• Test sessions
created
• Students approved
to test
_______________
Item Tracking System
(ITS)
• Test questions
created reviewed,
and edited
• Questions assembled
into tests
Test Delivery System
(TDS):
Student Interface
• Students log into
tests
• Students take tests
Online Reporting
System
(ORS)
• Test results
reported
TEST COORDINATOR TRAINING
DTC’s Role
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Test administration and security
training
Coordinate access to OAKS System
and testing data
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Coordinate testing logistics
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Coordinate student testing options
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Investigate and report any test
improprieties to ODE
TEST COORDINATOR TRAINING
STC’s Role
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Ensure all TAs in your school are trained
Ensure that all students in your school
participate in required assessments
Coordinate testing logistics and schoolimposed test windows for your school
Coordinate student testing options for
students in your school
Support DTCs in investigating test
improprieties
TEST COORDINATOR TRAINING
Ensuring All Staff Are Trained
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Ensure that all STCs and TAs:
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Receive annual training
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Read and understand the Test
Administration Manual
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Sign assurance of test security form
Disseminate ODE-issued testing updates
and alerts to staff involved in state testing
Respond to questions from staff using
Regional Assessment support partners when
necessary
STC TRAINING
Test Administrator Training
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Module 2: TA Training
Module 3: Accessibility Supports
Module 4: Test Security
Module 5: Smarter Balanced (required for all
Smarter TAs)
Module 6: OAKS Online Science and Social
Sciences (required for Science, Social Sciences,
and Grade 12 OAKS Retest TAs)
Module 7: ELPA
(required for ELPA TAs)
STC TRAINING
Test Administrator Training (cont’d)
In addition to Test Administration and Security Training,
ensure that:
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All Braille Interface TAs in your building receive
additional ODE-provided training specific to
configuring the Braille Interface
All Extended Assessment TAs in your building
receive additional ODE-provided Qualified Trainer or
Qualified Assessor training
All Kindergarten Assessment TAs in your building
receive separate Kindergarten Assessment Training
using ODE-provided modules.
TEST COORDINATOR TRAINING
Ensuring All Students Participate in
Required Assessments
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Smarter Balanced Assessments
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Mathematics: grades 3 – 8 and 11
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English Language Arts: grades 3 – 8 and 11
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CAT and Performance Task
OAKS Online Science and Social Sciences
Assessments
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CAT and Performance Task
Science: grades 5, 8, and 11
Social Sciences: grades 5, 8, and 11 (optional)
English Language Proficiency Assessment (ELPA)
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1 opportunity for the following grade bands:
K – 1, 2 – 3, 4 – 5, 6 – 8, and 9 – 12
Students must have LEP flag marked in the SSID system in order
to access the ELPA
TEST COORDINATOR TRAINING
Required Assessments (cont’d)
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Kindergarten Assessment
 Required for all students enrolled in
Kindergarten
OAKS Extended Assessments
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ELA (Reading/Writing) : 1 opportunity at
Grades 3 – 8, and 11*
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Mathematics: 1 opportunity at Grades 3 – 8, and
11*
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Science: 1 opportunity at Grades 5, 8, and 11*
Specialized training requirements
TEST COORDINATOR TRAINING
Grade 12 OAKS Retest Opportunity
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Only available for students in Grade12
Available in:
 Math (3 opportunities)
 Reading (3 opportunities)
 Online Writing (1 opportunity)
May be used to meet Essential Skills
graduation requirement
Important: does not impact school or
district accountability
TEST COORDINATOR TRAINING
Test Schedule
http://www.ode.state.or.us/search/page/?id=499
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Smarter Balanced
 Grades 3 – 8
 High School
OAKS Online Science
and Social Sciences
ELPA
Extended Assessment
Kindergarten Assessment
Grade 12 Retest
PSAT/NMSQT
NAEP
3/10 – 6/12
3/10 – 6/12
1/6 – 6/12
1/6 – 4/15
2/19 – 4/23
8/11 – 10/23
1/6 – 6/12
10/15 or 10/18
1/26 – 3/6
TEST COORDINATOR TRAINING
School-Imposed Test Windows
Smarter Balanced Test Window Criteria:
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Grades 3-8
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Testing shall not begin until at least sixty-six percent (66%) of a
school’s annual instructional days have been completed; and
Testing may continue up to and including the last day of the
statewide Smarter Balanced test window
Lasts for at least four calendar weeks
Grade 11
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Testing shall not begin until at least eighty percent (80%) of a
school’s annual instructional days have been completed; and,
Testing may continue up to and including the last day of the
statewide Smarter Balanced test window
Lasts for at least four calendar weeks
(Note: Sixty-six percent of a school year occurs after the 120th instructional day in a 180-day
year, leaving a twelve-week window for grade 3-8 testing; eighty percent of a school year
occurs after the 144th instructional day in a 180-day year, leaving a seven-week window for
grade 11 testing.)
TEST COORDINATOR TRAINING
School-Imposed Test Windows
OAKS Online Science and Social Sciences
Test Window Criteria:
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Ends no later than the end date for the statewide
test window identified in the Test Schedule
Lasts for at least four calendar weeks
School-imposed test windows are not permitted
for the ELPA or Extended Assessments
TEST COORDINATOR TRAINING
Test Opportunities
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Smarter Balanced:
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1 test opportunity for all students (grades 3 – 8 and grade 11)
OAKS Online Science and Social Sciences:
 2 test opportunities for students in grades 3 – 8
 3 test opportunities for students in High School
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Grade 12 OAKS Retest in Math and Reading
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Grade 12 OAKS Retest in Writing
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3 test opportunities for eligible students in grade 12
1 test opportunity for eligible students in grade 12
ELPA:
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1 test opportunity for all students
TEST COORDINATOR TRAINING
Targeting Up
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Smarter Balanced
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OAKS Online Science and Social Sciences
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Students in grades 3 – 7 may target up to a higher
grade assessment
Students in grades 8, 9, and 10 may not target up
to the grade 11 assessment
Students in grades 3 – 7 may not target up to a
higher grade assessment
Students in grades 8, 9, and 10 may target up to
the grade 11 assessment
Students may not target up for the ELPA,
Kindergarten Assessment, Extended
Assessments, or Grade 12 OAKS Retest
TEST COORDINATOR TRAINING
Updating Student Test Settings
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Student access and test settings are
managed through the Test Information
Distribution Engine (TIDE)
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Student accounts are created and updated daily
based on updates to the SSID record
Student information and test settings recorded
in TIDE govern which tests students can access
and the accessibility options they may receive on
each available test
Important: Check for existing SSID record
for transfer students before creating a new
SSID!
TEST COORDINATOR TRAINING
Student Information
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Student Information and Student Settings are combined in
a single tab.
Search for a group of students (e.g., by grade or school) or
for an individual student (e.g., by first name, last name, or
SSID)
Advanced Search (new this year). Search by additional
fields stored in TIDE (student settings, etc.)
Once the search is complete a student table is generated
TEST COORDINATOR TRAINING
View/Edit Students
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All users can view student settings.
Users can only update test settings if their
role in TIDE permits.
TEST COORDINATOR TRAINING
Student Settings
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ASL videos
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Color Choice
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Closed Captioning
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Language
 Glossaries/word lists
 Stacked Spanish translations
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Masking
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Permissive Mode
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Print Size
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Streamlined mode
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Suppress Score
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Text-to-Speech
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Item Types Exclusion*
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Print on Request*
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ELPA Domain Exemptions*
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Modification Codes
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Accommodations and Accommodation Codes
*May only be set by the DTC (DTSA/DSA role in TIDE)
TEST COORDINATOR TRAINING
Upload Student Settings
Can Batch Upload:
Cannot Batch Upload:
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Accommodations
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Item Type Exclusion
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American Sign Language
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Print on Request
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Closed Captioning
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ELPA Domain Exemptions
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Color Choice
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Language
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Masking
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Non-Embedded Accommodations
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Non-Embedded Designated Supports
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Permissive Mode
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Print Size
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Streamlined Interface
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Suppress Score
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Text-to-Speech
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Translation (Word Lists)
TEST COORDINATOR TRAINING
Do’s…
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Ensure that all school test coordinators
and test administrators receive training.
Incorporate ODE-provided modules when
training STCs and TAs at the local level.
Go beyond the ODE-provided training
modules when conducting local training.
Use Promising Testing Practices found
online as an additional training resource.
TEST COORDINATOR TRAINING
Do’s (cont’d)…
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Coordinate determination of appropriate
assessment options for students
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Test format (includes Braille, EnglishSpanish, Extended, and targeting up)
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Accessibility Options
Set school-imposed test schedules for
Smarter Balanced, OAKS Online Science
and Social Sciences, and Kindergarten
Assessments
TEST COORDINATOR TRAINING
…and Don’ts
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Do not set school test schedules for
Extended Assessments or the ELPA
Do not extend the school test window once
it is in progress or test students outside of
that window
TEST COORDINATOR TRAINING
Promising Practices for Training
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DTC and STCs coordinate to lead training sessions using
ODE-provided training modules that includes a
discussion of policies found in the Test Administration
Manual and allows participants to ask questions.
DTC and STCs coordinate with Title III and SpEd
Coordinators to identify all staff who need training
(including Smarter Balanced, OAKS Online Science and
Social Sciences, ELPA, Writing, Braille, Kindergarten,
and Extended tests)
DTC and STCs track which staff have received
training and signed an Assurance Form (including
substitutes) and only gives access to the OAKS
System for those staff
TEST COORDINATOR TRAINING
Promising Practices for Training (cont’d)
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DTC and STCs develop a plan to provide
“make-up” training to new hires or
substitutes who will be involved in test
administration.
DTC and STCs coordinate to provide mini
refresher trainings before the start of each
testing window.
TEST COORDINATOR TRAINING
Promising Practices for Managing
Student Testing
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DTC and STCs keep track of student
test settings to ensure that students
receive the appropriate assessment.
DTC and STCs restrict students in
TIDE from accessing specific tests to
manage access and pace of testing
opportunities.
DTC and STCs track which tests are
close to expiration and ensure those
students complete testing before the
expiration period ends.
POLICY CONTACTS
Derek Brown, Director of Assessment & Accountability
oEssential Skills Implementation
[email protected], (503)947-5841
Holly Carter, Assessment Policy Analyst
oTest Security and Administration Policies
[email protected], (503)947-5739
Jon Wiens, Manager of Reporting
oAccountability and Reporting
[email protected], (503)947-5764
Beth LaDuca, NAEP State Coordinator
o [email protected], (503)947-5836
Brad Lenhardt, Extended Assessment Specialist
o Accessibility & Accommodations
oAlternate Assessment
[email protected], (503)947-5755
Kathleen Vanderwall, Manager of Test Design
oTest Development
[email protected], (503)947-5721
Test Improprieties
[email protected]
Regional ESD
Helpdesks:
http://www.ode.state.or.us/go/
assessmenthelp
TEST COORDINATOR TRAINING
Regional Support Structure
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ODE will provide information through DTC
listserv and Regional ESD helpdesks
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Regional ESDs are the best source for
assessment support
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For questions and training, the state has
been divided into three regions: Willamette
ESD, Douglas ESD, and InterMountain
ESD
Regional ESD contact information online
http://www.ode.state.or.us/go/assessmenthelp
TEST COORDINATOR TRAINING
Online Resources
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ODE staff contact information: http://www.ode.state.or.us/search/staff/
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Assessment and Accountability webpage: http://www.ode.state.or.us/search/page/?id=1309
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Regional ESD Helpdesk contacts: http://www.ode.state.or.us/go/assessmenthelp
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Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam
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Accommodations Manual and Webpage: http://www.ode.state.or.us/search/page/?=487
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Extended Assessment Updates: http://www.ode.state.or.us/search/results/?id=178
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Extended Assessment Manual: http://www.ode.state.or.us/search/page/?id=2691
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Promising Practices: http://www.ode.state.or.us/search/page/?=2444
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Training Modules: http://www.ode.state.or.us/search/page/?id=2744
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Test Security Forms: http://www.ode.state.or.us/go/testsecurity
TEST COORDINATOR TRAINING
In a Nutshell
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DTC and STC duties cover both
training and logistical aspects of
testing, including test windows
DTCs and STCs are the gate keepers:
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Track which teachers get training
Don’t forget substitutes and new hires!
Track which test formats students access
Training resources are available:
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Training modules
Promising Practices
Best Practices Guide
Regional ESDs
TEST COORDINATOR TRAINING
Acorns for Storage
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How can you ensure that Test
Administrators are administering tests
consistent with state and district policies?
How can you ensure that students
participate in all required assessments?
How can you manage your local test
schedule to ensure that students test at the
appropriate time?