Transcript Document 7131582

English Language Proficiency
Assessment (ELPA)
Spring 2008 Administration
Teleconference at Wayne RESA
February 5, 2008
j Welcome and Introduction
Phil Chase, Department Specialist
Assessment of English Language Learners
Office of Educational Assessment and
Accountability (OEAA)
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j Welcome and Introduction
Questions?
E-mail: [email protected]
Fax: 734-334-1857
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j Welcome and Introduction
To download today’s Power Point,
go to www.mistreamnet.com
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j Welcome and Introduction
To order videotapes or DVDs
contact Brenda Hose
E-mail: [email protected]
Phone: 734-334-1437
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j Welcome and Introduction
Teleconference Overview
j
k
l
m
n
o
Welcome and Introduction
Features of the ELPA
Administration of the ELPA
Online Tools for Coordinators
ELPA Cycles and Spectrum
ELPA Calendar
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j Welcome and Introduction
• What is the ELPA?
The ELPA is Michigan’s assessment of the
English language that is based on its
standards for proficiency in English.
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j Welcome and Introduction
• What is the purpose of the ELPA?
It is used to determine, on an annual
basis, the progress that English language
learners (ELLs) are making in the
acquisition of English language skills.
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j Welcome and Introduction
• Who takes the ELPA?
The ELPA is given to all Michigan students who
are enrolled in grades K-12 and who are
eligible for ELL services.
All public and charter schools are included.
Private schools are also included depending on
agreements with local educational agencies or
LEAs.
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j Welcome and Introduction
• When is the ELPA administered?
It is given every year during a six-week
testing window in the spring.
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k Features of the ELPA
• Overview
– Updates to Kindergarten (Level I) assessment
– Five Assessment Levels
– ELPA Domains
– Points and Items
– Projected Times
– Assessment Materials
– Reports
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k Features of the ELPA
• Updates to Assessment Level I for
Kindergarteners
– Only one form for Spring 2008
– Test is shorter by five points in each domain
– More items for beginning learners
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k Features of the ELPA
ELPA
Assessment
Levels
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Color Assessment Level
Grade Level(s)
I
K
II
1-2
III
3-5
IV
6-8
V
9-12
February 5, 2008
k Features of the ELPA
• ELPA Domains
– Listening
– Reading
– Writing
– Speaking
• Domains may be administered in any
order
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k Features of the ELPA
• Comprehension, a fifth domain, is
reported to meet Title III requirements
• Comprehension score is taken from a
composite of selected Listening and
Reading standards
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k Features of the ELPA
• Listening, Reading, and Writing domains
assessed as individual sections
– Untimed
– Group-administered
– Separate, continuous sections
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k Features of the ELPA
• Listening Domain Features
– Variety of discourse styles (passage length
and difficulty level)
– Academic and social contexts
– Audio CD has directions, passages, prompts,
items, and item options
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k Features of the ELPA
• Reading Domain Features
– Variety of passage styles
• Literary/Narrative
• Informational/Content-Based
– Modes of comprehension assessed
• Literal
• Inferential
• Vocabulary, multiple meanings, idioms
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k Features of the ELPA
• Writing Domain Features
– Two sections can be assessed in separate
sessions for ease of planning
– Writing Conventions: multiple-choice items
that assess knowledge of standard English
– Writing: performance-based items
• Short Answer
• Extended Response
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k Features of the ELPA
• Speaking domain assessed as individual
section
– Untimed
– Individually-administered
– Completed in one session
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k Features of the ELPA
• Speaking Domain Features
– Five separate speaking activities
– Student responses are scored at time of
administration using a scoring form and
rubrics
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k Features of the ELPA
Points and
Items per
Level
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ELPA Level
Points
Items
Level I
68
55
Level II
80
62
Level III
83
64
Level IV
85
66
Level V
86
67
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k Features of the ELPA
Level
I
Section
Projected Time
(min.)
Number of
Points
Listening
35-40
16
Reading
35-40
16
Writing
35-40
18
Speaking
15-20
18
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k Features of the ELPA
Level
II
Section
Estimated Time Number of
(min.)
Points
Listening
40-45
20
Reading
40-45
20
Writing
40-45
20
Speaking
18-20
20
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k Features of the ELPA
Level
III
Section
Estimated Time Number of
(min.)
Points
Listening
40-45
20
Reading
40-45
22
Writing
40-45
20
Speaking
18-20
21
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k Features of the ELPA
Level
IV
Section
Estimated Time
(min.)
Number of Points
Listening
40-45
21
Reading
40-45
21
Writing
40-45
22
Speaking
18-20
21
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k Features of the ELPA
Level
V
Section
Estimated Time
(min.)
Number of Points
Listening
40-45
21
Reading
40-45
22
Writing
40-45
22
Speaking
18-20
21
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k Features of the ELPA
Younger
students (grades
K-2) record their
answers directly
in their test
booklets, which
are scannable.
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k Features of the ELPA
These levels have
a reusable
Speaking booklet.
The teacher or
proctor records
Speaking scores in
the students’ test
booklets at the time
of administration.
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k Features of the ELPA
Older students
(grades 3-12)
have test
booklets, but
record their
answers in
separate answer
documents.
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k Features of the ELPA
Each Assessment
Level has its own
Directions for
Administration,
with scripts for
directions and
Listening prompts
and items.
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k Features of the ELPA
• Assessment Level II (Grades 1-2) has two
forms, Form 1 and Form 2.
• Assessment Levels III, IV, and V (Grades 35, 6-8, and 9-12) have three forms, Forms
1, 2, and 3.
• Each form has some items that are
different from other forms.
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k Features of the ELPA
• Each form’s directions are located in that
level’s Directions for Administration
manual.
• Each form has a separate section which is
separated by different tabs.
• Assessment administrators and proctors
should make sure which form students
have been assigned.
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k Features of the ELPA
• A student’s test booklet will show the
form that has been assigned.
• Read only the directions from the
appropriate section in the Directions for
Administration manual.
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k Features of the ELPA
• At Levels III, IV, and V, the first sample answer
for each domain changes by form.
• On form 1, these answers are all “A”.
• On form 2, these answers are all “B”.
• On form 3, these answers are all “C”.
• This is a way that assessment coordinators and
proctors can be sure that the correct section of
the Directions for Administration manual is
being used.
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k Features of the ELPA
• ELPA Reports
– Individual Student Reports and Parent
Reports posted first in electronic (.pdf)
format according to ELPA Cycle selected by
district
– No preliminary reports will be posted;
reports will show overall performance levels
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k Features of the ELPA
• ELPA Reports (cont.)
– Paper reports will be shipped to districts
• Individual Student Reports
• Parent Reports
• Class Rosters
• Student Label
• Summary Reports for district (Overall, Domain,
Demographic)
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k Features of the ELPA
• ELPA Reports (cont.)
– Summary reports also will be available at ISD
and State levels
– All reports will be made available in .pdf and
paper formats
– Parent Report has new domain graphic
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k Features of the ELPA
New
Parent
Report
Graphic
Sample
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k Features of the ELPA
• ELPA Reports (cont.)
– Parent Report translations will be available
at the public ELPA Web site,
www.michigan.gov/elpa
• Spanish
• Arabic
• Japanese
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l Administration of the ELPA
• Meeting Federal Requirements
• Identification of Students
• Assessment Accommodations
• Security
• Staff Roles
• Preparation for Assessment
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l Administration of the ELPA
• Message from Linda Forward, Title III
Supervisor, Office of School Improvement
(OSI)
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l Administration of the ELPA
• How does the ELPA meet federal No Child
Left Behind (NCLB) requirements?
Title I requires the annual assessment of
all ELLs enrolled in grades K-12 who are
eligible to receive services.
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l Administration of the ELPA
• How is eligibility determined?
The Home Language Survey (HLS) is used
to determine eligibility for assessment of
English acquisition.
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l Administration of the ELPA
• What does the HLS ask?
(1) Is your child’s native tongue a
language other than English?
(2) Is the primary language used in your
child’s home or environment a language
other than English?
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l Administration of the ELPA
• Home Language Survey (cont.)
If either answer is “yes,” then the LEA
must assess the English language
proficiency of the student.
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l Administration of the ELPA
• How does the ELPA meet Title III requirements?
The ELPA is used for annual Title III reporting
and shows progress on the attainment of ELP
standards.
At least three levels of performance must be
reported: Basic, Intermediate, and Proficient.
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l Administration of the ELPA
• Michigan’s ELPA reports five performance
levels:
– Basic
– Low Intermediate
– High Intermediate
– Proficient
– Advanced Proficient
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l Administration of the ELPA
• Title III identification
Starting fall 2007, the ELPA Initial Screening is
now used to assist schools in identifying a new
student’s eligibility for services.
The results of the ELPA Initial Screening and
the Spring ELPA now provide annual counts of
eligible students for yearly LEP subgrants.
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l Administration of the ELPA
• How do we determine if a student with a
disability (SWD) is eligible for an
accommodation for the ELPA?
Use of an accommodation is based on
documentation in school record.
Decisions are made on an individual-student
basis.
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l Administration of the ELPA
• Which accommodations can be offered?
The Accommodations Summary Table is
located in Appendix A of any Directions
for Administration manual.
For specific concerns, please contact the
OEAA at (877) 560-TEST (8378).
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l Administration of the ELPA
• Assessment Security
– ELPA test materials must be carefully
monitored.
– ELPA test booklets and answer documents
may not be photocopied.
– All materials must be kept in locked storage
before and after each session.
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l Administration of the ELPA
• Assessment Security (cont.)
– Only the students taking the ELPA may view
their test booklets and answer documents.
– Original copies of the ELPA Security
Compliance Form must be filled out for all
personnel administering the ELPA for each
role.
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l Administration of the ELPA
• Staff Roles
– District Coordinator
– Building Coordinator
– Assessment Administrator
– Assessment Proctor
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l Administration of the ELPA
• District Coordinator
– Chooses ELPA Cycle
– Makes and tracks ELPA orders
– Aids in training personnel
– Receives and distributes test materials
– Collects test materials at end of testing window
– Checks packaging for return to Harcourt
– Makes shipment on date according to cycle
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l Administration of the ELPA
• Building Coordinator
– Trains personnel
– Ensures security of testing materials
– Prepares material for return to District
Coordinator at end of testing window
– Handles and resolves concerns
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l Administration of the ELPA
• Assessment Coordinator
– Administers the test
– Oversees Assessment Proctors
– Must hold teaching certificate
• Assessment Proctor
– Aids in the administration of the test
– May be paraprofessional or support staff
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l Administration of the ELPA
• Preparation for Assessment
– Ask students to put away all books, notes,
and papers
– Make sure students have the correct
documents
– Make sure students have a #2 pencil
– Special situations: please see Directions for
Administration manuals
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l Administration of the ELPA
• Packaging and Returning Materials
– Refer to the new Packing Poster for help in
organizing and packaging materials for
return
– Diagrams and step-by-step instructions are
also found in the Directions for
Administration manual
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– Building Coordinators should separate
scorable test booklets and answer documents
from non-scorable materials
– Create units of materials within the same
Assessment Levels. Grade levels may be
mixed within each unit.
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– Complete optional Class/Group ID sheets if
you would like students listed by class or
group on reports
– Complete one original School Level-Grade
Span Header Sheet for each Assessment Level
unit. Do not photocopy these forms.
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l Administration of the ELPA
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– Bundle each Assessment Level together with
its School Level-Grade Span Header Sheet
using a white paper band provided in your
Test Coordinator’s Kit
– Place Class/Group ID sheets, Security
Compliance Forms, and Special Handling
envelopes in the bottom of the same box in
which materials were shipped.
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– Stack Assessment Level units in ascending
order from top to bottom
– Level I will be above Level II, for example
– Place non-scorable materials in a separate
box
– Use orange label for scorable materials;
green label for non-scorable materials
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l Administration of the ELPA
• Note the
difference in
scorable
materials
between Levels
I-II and III-V as
shown in the
diagram.
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– District Coordinators should aid building
coordinators and check correct packaging of
materials
– District Coordinators seal each box and affix
shipping labels
– Shipping labels are found in the Test
Coordinator’s Kit
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l Administration of the ELPA
• Packaging and Returning Materials (cont.)
– The district’s return shipment is to be made
as one shipment on or before the district’s
ELPA Cycle date
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l Administration of the ELPA
Questions?
E-mail:
[email protected]
Fax: 734-334-1857
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m Online Tools for Coordinators
Tina Foote
Technical Support Staff
Office of Educational Assessment and
Accountability (OEAA)
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m Online Tools for Coordinators
• OEAA Secure Site:
www.michigan.gov/oeaa-secure
• Pre-Identified (Pre-ID) Student List
• Pre-ID Mass Updates
• Mass Demographics Update
• Barcode Labels
• Tested Roster
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m Online Tools for Coordinators
• The pre-identification of students for the
Spring 2008 ELPA came from:
– ELPA 2007 Initial Screening (Basic to
Proficient)
– Spring 2007 ELPA
– Single Record Student Database (SRSD)
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m Online Tools for Coordinators
• The Pre-ID list that is accessible via the
OEAA Secure Site is a list that the state
provides to assist in organizing and
planning for the ELPA.
• Each student on the list will receive test
materials from Harcourt with labels preprinted and pre-applied.
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m Online Tools for Coordinators
• To generate a list:
– Click on Pre-Identified Students
from the menu at the left after
logging in
– Select ISD, district, school and
test period (Spring 2008 ELPA),
and click the Submit button
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m Online Tools for Coordinators
• You can make updates to the Pre-ID list
for whole groups using the Mass Pre-ID
Updates function, for example:
– Unassigning a group of students for a test
cycle
– Moving a group of students from one building
to another within a district
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m Online Tools for Coordinators
• Examples (cont.)
– Changing the grade level field for a group of
students
– Assigning a new test cycle to a group of
students
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m Online Tools for Coordinators
• To make updates:
– Click on Pre-Id Mass Updates from
the menu at the left after logging
in
– Select ISD, district, school, test
period (Spring 2008 ELPA), and
grade to be updated, and click the
Submit button
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m Online Tools for Coordinators
• In Update Fields, select any combination of fields
that will be changed. In Search Results, select all or a
sub-group of students using checkboxes. Click Save.
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m Online Tools for Coordinators
• Mass Demographic Updates
– You can use the Mass Demographic
Update function at any time
through the end of the Tested
Roster period.
– Click on Mass Demo Updates from
the menu at the left after logging
in
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m Online Tools for Coordinators
• To generate a list of all the students assigned to the
Spring 2008 ELPA, select your ISD, District, School and
the test cycle from the drop-down menus. Then click
the Search button.
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m Online Tools for Coordinators
• After performing your search, the Update
Fields section will appear. By selecting “Yes”
for any combination of pull-down menus, you
will change that information for the students
you select in the next step.
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m Online Tools for Coordinators
• Select the students you want to update as by
clicking on the checkbox to the left of the
student’s name (the first column).
• Click “Save” to complete the process.
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m Online Tools for Coordinators
• Barcode Labels
– District or building coordinators
should print barcode labels for
students who did not receive preidentified test materials.
– Click on Barcode Labels from the
menu at the left after logging in
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m Online Tools for Coordinators
• To generate a list of all the students assigned
to the given test cycle, select from the drop
down menus the ISD, District, School, Grade
and Test cycle. Then click the Search button.
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m Online Tools for Coordinators
• Above the list of student names, you have the
option to select the number of labels that you
want to print for the selected students as well
as the starting position on the labels.
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m Online Tools for Coordinators
• You may use the Select All button to select all of the
students listed.
• When you have selected the students and are ready to
print, click the Submit button. Adobe Acrobat will
open a new window and display an image of your
labels.
• If everything looks correct,
click on the printer icon,
which normally is located
near the top left corner
of the window.
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m Online Tools for Coordinators
• Make sure Avery Label #5161 is used. These
have labels that are 1 inch by 4 inches with
20 labels to a page.
• On the Printer Dialog window that appears
next, ensure the Shrink Oversized Pages or
Fit To Page (depending on your version of
Adobe) option is NOT checked.
• If you have an Auto-Rotate
And Center Pages option,
make sure that is checked.
• Click OK to print.
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m Online Tools for Coordinators
• After testing is complete and test
materials have been scanned by Harcourt,
the Tested Roster report can give you a
complete listing of:
– students whose test materials were received
by Harcourt
– student demographic information pooled by
the demographic form on the test materials
and from the OEAA Web site
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m Online Tools for Coordinators
• It provides a last opportunity to:
– verify that all answer folders were received
and accountable by the contractor
– request to research any missing students and
or missing assessments
– update student demographic information
before reports are printed and the AYP file is
created
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m Online Tools for Coordinators
• To access the Tested Roster:
– Click on Tested Roster from the
menu at the left after logging in
– Select ISD, District, and Spring
2008 ELPA from the Test Cycle, as
well as any other optional criteria
that you want to appear in the
report.
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m Online Tools for Coordinators
• You can download this data into a format that
is readable by Excel. This will help you sort
students for review.
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m Online Tools for Coordinators
• Instructions for website usage can be
found on the Announcements page of the
secure site by clicking on the link “OEAA
Secure Site User Manual,” found under
Assessment Documents.
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n ELPA Cycles and Spectrum
Chad Barrett
Program Manager
Harcourt Assessment, Inc. (HAI)
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n ELPA Cycles and Spectrum
• For the Spring 2008 ELPA, districts will
register for one of three ELPA Cycles:
– Pilot Cycle
– Priority Cycle
– Regular Cycle
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n ELPA Cycles and Spectrum
• Pilot Cycle
– ELPA materials delivered by February 25
– District ships back to Harcourt on or before
April 18
– Individual Student Reports and Parent
Reports will be available in electronic .pdf
format during the first week of June
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n ELPA Cycles and Spectrum
• Priority Cycle
– ELPA materials delivered by February 25
– District ships back to Harcourt on or before
April 25
– Individual Student Reports and Parent
Reports will be available in electronic .pdf
format during the first week of June
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n ELPA Cycles and Spectrum
• Regular Cycle
– ELPA materials delivered by March 3
– District ships back to Harcourt on or before
May 2
– Individual Student Reports and Parent
Reports will be available in electronic .pdf
format during the second week of June
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n ELPA Cycles and Spectrum
• Testing may begin immediately upon
receipt of materials
• District plans a normal six-week window
for testing
• Eligible ELLs who arrive after testing is
completed and materials are shipped back
should be assessed using the current ELPA
Initial Screening
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n ELPA Cycles and Spectrum
• To aid districts in selecting and registering
for an ELPA Cycle, proposed Cycle
Calendars are available for download at
www.michigan.gov/elpa
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n ELPA Cycles and Spectrum
• Registration for an ELPA Cycle closes
February 11
• District coordinators can register for an
ELPA Cycle by logging in to the Harcourt
Spectrum Web site
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n ELPA Cycles and Spectrum
• To access the Spectrum site:
– Click on ELPA - Harcourt from
the menu at the left after
logging in
– Log in to the Spectrum site.
Your User ID is the same as your
OEAA User ID, but passwords
may be different.
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n ELPA Cycles and Spectrum
• Click on Customer Service > Survey > MI ELPA
Spring 2008 Cycles.
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n ELPA Cycles and Spectrum
• Complete each field and select an ELPA Cycle.
Then click “Submit”.
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n ELPA Cycles and Spectrum
• Use the Spectrum Web site to order
materials for your district
• Your district’s name will appear as if it
were a separate school
• You may then order ELPA materials for the
district as a back-up supply
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n ELPA Cycles and Spectrum
• Click on Order Management > Order Tracking
> Place Additional Order.
• Select 2008
Spring MI
ELPA.
• The first
“school” is
your district
office.
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n ELPA Cycles and Spectrum
• Use the tabs to select specific Assessment levels.
Enter in quantities desired in the open boxes. Click
“Place Additional Order” when finished with all tabs.
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n ELPA Cycles and Spectrum
• Use the Spectrum Web site to track materials
coming to your district and schools
• Click on Order Management > Order Tracking
> Find An Order.
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n ELPA Cycles and Spectrum
• Follow the instructions to find the status of an
order of ELPA materials.
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n ELPA Cycles and Spectrum
• Questions or problems using the Spectrum
Web site or placing ELPA orders can be
resolved by calling the Harcourt Customer
Support number at
(800) 763-2306
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o ELPA Calendar
Phil Chase, Department Specialist
Assessment of English Language Learners
Office of Educational Assessment and
Accountability (OEAA)
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o
ELPA Calendar
• February 11
– Last day to select
ELPA Cycle
• February 25
– ELPA Materials arrive
for Pilot and Priority
Districts
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o
ELPA Calendar
• March 3
– ELPA Materials arrive
for Regular Cycle
Districts
• March 17
– Regular Testing
Window Begins
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o
ELPA Calendar
• April 18
– Pilot Districts ship
materials
• April 21
– Last day to make
additional orders
• April 25
– Priority Districts ship
materials
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o
ELPA Calendar
• May 2
– Regular Cycle
districts ship
materials
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o
ELPA Calendar
• First week of June
– Pilot and Priority
districts can
access reports
• Second week of
June
– Regular Cycle
districts can
access reports
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ELPA Calendar
• Want to get
involved?
– Rangefinding
Feb. 20-22
– Content Review
March 4
– Detroit Area
Location
– Application Form
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o ELPA Calendar
Questions?
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Reminder
To download today’s Power Point,
go to www.mistreamnet.com
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Reminder
To order videotapes or DVDs
contact Brenda Hose
E-mail: [email protected]
Phone: 734-334-1437
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Contact Information
Phil Chase, Department Specialist
Assessment of English Language Learners
Office of Educational Assessment and
Accountability (OEAA)
[email protected]
(517) 335-3967
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Contact Information
Linda Forward, Supervisor
Title III Programs
Office of School Improvement (OSI)
[email protected]
(517) 373-8480
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Contact Information
Office of Educational Assessment and
Accountability (OEAA)
Main Telephone Line: (517) 560-TEST
General e-mail: [email protected]
ELPA e-mail: [email protected]
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Contact Information
Harcourt Assessment, Inc. (HAI)
Customer Support: (800) 763-2306
ELPA Web site:
www.michigan.gov/elpa
OEAA Secure Site: www.michigan.gov/oeaasecure
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Special Thanks
• Wayne RESA
• Michigan ISDs
• MAISA’s network of teleconference sites
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