Transcript Kronos Time Management System

United Independent School District
Kronos Time Management System
Welcome to Kronos Employee Training
PRESENTERS
PAYROLL:
Marcos Ceballos Payroll Manager
TECHNOLOGY:
Norma Perez
Kronos System Support
Jose Juan Nuñez & Norma Perez
Systems Analyst / Data Analysts
United Independent School District
Kronos Sistema de Manejo del Tiempo
Bienvenidos al Entrenamiento para
Empleados usando Kronos
PRESENTADORES
NÓMINA:
Marcos Ceballos Gerente de Nomina de Sueldos
TECNOLOGÍA: Norma Perez
Supervisora de Kronos
Jose Juan Nuñez & Norma Perez
Servicios Administrativos / Analista de Sistemas
United Independent School District
Kronos Time Management System
Introduction
What is Kronos ?

Kronos is United ISD’s time keeping system.
Benefit:
tracks all hours worked
calculates comp time & overtime
provides security thru finger scans
Who is required to use Kronos?

“Classified employees” non-exempt from Overtime Rules
a. Para-professionals
(earn comp time)
b. Auxiliary
(earn overtime pay)
c. Part-time employees
United Independent School District
Kronos Time Management System
Introducción
¿Que es Kronos ?

Kronos es el sistema de rastreo de tiempo de UISD.
Beneficio:
calcula horasde trjetas de marcar
mantiene horas extras y timepo compensatorio
seguridad con verificasion de huellas
¿A quién se le requiere que use Kronos?

“Empleados Classificados” no extán exentos de Tiempo Extra.
a. Para-profesionales
(acomulan tiempo compensatorio)
b. Auxiliares
(trabajan tiempo extra)
c. Empleados de Medio-Tiempo (Part-time)
United Independent School District
Kronos Time Management System
Upgrade Functions
What has changed with Kronos?

“Real Time” information available on the clock
a. View recorded Timecard Punches
“how many hours have I worked?”
“did the clock record my punch?”
b. View current Comp & Leave time Balances
“how much comp time do I have?”
“how many leave days do I have available?”

“Global Verification” at ALL locations
a. Finger scan required to enter a punch at ALL clocks
b. Finger scan required to view totals
United Independent School District
Kronos Time Management System
Funciones Renovadas
¿Que ha cambiado en el sistema Kronos?

Informacion en “Tiempo Actual” esta disponible en la pantalla del reloj
a. Horas registradas en su tarjeta de marca
“¿cuantas horas e trabajado?”
“¿registro mis horas el reloj?”
b. Balance de horas compensatorias y tiempo de permiso “leave time”
“¿cuantas horas compensatorias tengo?”
“¿cuantos dias tengo de permiso (leave time)?”

“Verificacion dentro de el distrito” en TODAS las ubicaciones
a. la registracion de horas requiere vierifacion de la huella digital
b. para ver totales, se requiere verificacion de la huella digital
United Independent School District
Kronos Clocks - Locations
High Schools
Middle Schools
Elementary Schools
(3) clocks
(2) clocks
(2) clocks
1 office
1 office
1 office
1 custodian
1 cafeteria
1 cafeteria
1 cafeteria
Central Administration
SAC / Fine Arts
(1) Clock at
(4) clocks
* Hr Salary * Hr dept
* Tech. Ofc * IT * MIS
* Central Ofc * Fed Prog
* Student Services
Police Department
(1) clock
1 Fine Arts
Headquarters
1 Meeting Room
Brantley Hall
1 Field House
1 Athletics Ofc
* Risk Mgmt
Transportation
Compounds
Instruction Hwy359
Food Service
Service Center
(1) Clock at
Warehouse
Purchasing
(2) clocks at
(4) Clocks
(2) clocks
(2) clocks
Facilities
2 North
2 South
JJ Nunez
United Independent School District
Localización – Relojes
Escuelas Preparatorias
Escuelas Secundarias
Escuelas Primarias
(3) relojes
(2) relojes
(2) relojes
2 oficina
1 oficina
1 oficina
1 cafeteria
1 cafeteria
1 cafeteria
Administración Central
SAC / Artes
(1) relojes
Hr Salary
Hr dept
Tech. services
Admin. Building
(4) relojes
Departmento de Policia
1 Fine Arts
(1) reloj
1 Meeting Room
Headquarters
1 Field House
Brantley Hall
1 Athletics Ofc
Student Services
IT Finance/network
Transportacion
North Compound
Transportacion
South Compound
Food Service
Service Center
(1) Reloj
Warehouse
Purchasing
(2) relojes
(2) relojes
(2) relojes
(2) relojes
Facilities
JJ Nunez
United Independent School District
Kronos Time Management System
Expectations
By the end of this presentation you should be able to:

View Timecard Regular & Overtime Hours (Recorded)
[Last and Current week (pay period)]

View Comp Time Balances
[Running Balance]
(Earned)

Retrieve Leave Time Balances
a. State Personal
b. State Sick
c. Local
(from Finance+)
United Independent School District
Kronos Time Management System
Expectativas
Al final de esta presentación usted será capaz de:

Obtener horas Regulares y Tiempo Extra
[Período Actual de Pago solamente]

Obtener Balances del Tiempo Compensatorio (día Anterior)
[Balance Corriente]

Obtener Balances de Ausencias
a. dias personales
b. dias de enfermedad
c. dias locales
(día Anterior)
(mes Anterior)
United Independent School District
Kronos Clock
Display Screen
Function
Keys
Numeric
Keypad
‘Enter Key’
Biometric
Scanner
United Independent School District
Reloj Kronos
Pantalla Informativa
Teclado de
Funciones
Teclado
Numérico
‘Tecla
de
Ingreso’
Escáner
Biometrico
United Independent School District
Kronos Time Management System
Note: The KEY to using Kronos is Your
Employee# -and- Finger Scan
How can I : View my TIMECARD ?
Screen 1: Hit Function Key # 8 “MORE”
2.
Screen 2: Hit Function Key # 2 “View Timecard”
3.
Enter your 4-5 digit emp # using the numeric key pad
and hit [Enter]
or Swipe your employee ID
4.
Place your finger on sensor
Pressing a blue function key will bring up your timecard on the clock screen…
What
will I see ?
1.
View Timecard Online
Select Time Period
Previous Pay Period
Current Pay Period
Next Pay Period
Today
Yesterday
Week to Date
Last Week
United Independent School District
TIMECARD VIEW
View Timecard Online
Doe, Jane
Current Pay Period
Mon 2/12
7a
Mon 2/12
3:15p
Tue 2/13
7a
Wed
2:15pm
5p
5p
Shift Total: 9.00
Shift Total: 9.00
Use the scroll buttons to scroll up or down
to view all timecard entries and totals
Mon 2/12
Mon 2/12
Tue 2/13
Wed 2/14
Wed 2/14
Fri 2/16
7a
3:15p
7a
7:15a
4:40p
Absent Exc
Family Illness
2:15pm
5p
5p
4:30p
10p
8.0
Shift Total: 9.00
Shift Total: 9.00
Shift Total: 14.58
Shift Total: 8.00
Total:
40.58
Use the (Esc)ape button to exit
Timecard View
United Independent School District
Kronos Time Management System
Nota: La LLAVE para utilizar Kronos es su
Numero de Empleado y su Huella
¿Cómo puedo yo : Ver mi TARJETA DE MARCA ?
Pantalla 1: Oprima tecla de funciones # 8 “MORE”
2.
Pantalla 2: Oprima tecla de funciones # 2 “View Timecard”
3.
Incorpore su numero de empleado usando el teclado numerico y
oprime [Enter]
o
Use
su tarjeta
de Identificacion
4.
Registre
su huella
en el sensor
Oprimiendo las teclas azules le ensena su tarjeta de marca en la pantalla…
¿Que
vere ?
1.
View Timecard Online
Select Time Period
Previous Pay Period
Current Pay Period
Next Pay Period
Today
Yesterday
Week to Date
Last Week
United Independent School District
TIMECARD VIEW
View Timecard Online
Doe, Jane
Current Pay Period
Mon 2/12
7a
Mon 2/12
3:15p
Tue 2/13
7a
Wed
2:15pm
5p
5p
Shift Total: 9.00
Shift Total: 9.00
Use los botenes de flecha para subir y bajar la
vista en la pantalla
Mon 2/12
Mon 2/12
Tue 2/13
Wed 2/14
Wed 2/14
Fri 2/16
7a
3:15p
7a
7:15a
4:40p
Absent Exc
Family Illness
2:15pm
5p
5p
4:30p
10p
8.0
Shift Total: 9.00
Shift Total: 9.00
Shift Total: 14.58
Shift Total: 8.00
Total:
40.58
Use el boton (Esc)ape al terminar
Timecard View
United Independent School District
Kronos Time Management System
Note: The KEY to using Kronos is Your
Employee# -and- Finger Scan
How can I : View my Leave & Comp ?
Screen 1: Hit Function Key # 8 “MORE”
2.
Screen 2: Hit Function Key # 4 “View Accruals”
3.
Enter your 4-5 digit emp # using the numeric key pad
and hit [Enter]
or Swipe your employee ID
4.
Place your finger on sensor
Press the <Enter> key to bring up your leave & comp time on the clock screen…
What
will I see ?
1.
View Accruals Online
Doe, Jane
*As of 2.14.2007
Accrual Projections through 2.14.2008
Projections
United Independent School District
ACCRUAL VIEW
View Accruals Online
Doe, Jane
As of 2/14/2007
Comp Time OT
Comp Time REG
Local
State Personal
State Sick
4.5 Hour
0.0 Hour
5.0 Day
2.5 Day
9.0 Day
Use the (Esc)ape button to exit
Timecard View
United Independent School District
Kronos Time Management System
Things to Consider
1.
Kronos considers the Work Week as :
Monday 12am to Sunday 11:59pm “Current Pay Period”
2.
Kronos Finger-scans are ELECTRONIC.
HR scans your Biometric fingerprint on Kronos system.
How does this affect you ?
Provides Timecard Security: only YOU are authorized to enter
or view your timecard information on the clock.
3.
Finance+ maintains Leave Absences not Kronos.
How does this affect the Leave Balance displayed on the screen ?
Leave Balances are as of the last Finance+ update [ in Hours ]
United Independent School District
Kronos Time Management System
Cosas a Considerar
1.
Kronos considera la semana del trabajo de :
Lunes 12am a Domingo 11:59pm “Período Actual de Pago”
2.
Kronos registra sus huellas ELECTRONICAMENTE.
Dept de Recursios Humanos registra huellas Biometricas.
¿Cómo le afecta a usted ?
Prevee seguridad para su tarjeta de marca: solamente USTED
esta autorizado para registrar or ver su informacion en la
pantalla del reloj Kronos.
3.
Finance+ mentiene las ausencias, no Kronos.
¿Cómo afecta el balance de Ausencias mostrado en la pantalla ?
balances de ausencias son de el ultimo actualización [en Horas]
United Independent School District
Kronos Time Management System
The way you enter time
into this little “black
box”
is how you will get paid !
United Independent School District
Kronos Time Management System
Asi como registran sus
horas en esta “cajita ”
es como se determina
su pago !
United Independent School District
Kronos Time Management System
This is why it is so important to submit the UISD edit log for any corrections
to your timecard that may affect your pay.
United Independent School District
Kronos Time Management System
Por eso es muy importante entregar la forma titulada “UISD edit log” para correjir
su tarjeta de marca que pueda affectar su pago.
United Independent School District
Kronos Time Management System
you should now be able to:
Retrieve Regular and Overtime Hours Worked
Retrieve Comp Time Balances
Retrieve Leave Time Balances
a. State Personal
b. State Sick
c. Local
United Independent School District
Kronos Time Management System
Ahora usted debe de estar preparado para:
Obtener información de horas regulares y horas extras
trabajadas
Obtener información de balances de tiempo compensatorio
Obtener información de balances de ausencias
a. dias personales
b. dias de enfermedad
c. dias locales
United Independent School District
Kronos Time Management System
Questions
And
Answers
United Independent School District
Kronos Time Management System
Preguntas
Y
Respuestas
United Independent School District
Kronos Time Management System
Frequently Asked Questions
TIMECARDS
Q: What’s the procedure for timecard shortage of hours for PARAs?
A: The shortage can be deducted from comp-time balance in Kronos and the appropriate
pay code entered in Kronos to complete the weekly hours required. Shortages without
leave/comp available are handled at the discretion of the campus / dept administrator or
Human Resources.
Q: What’s the procedure for timecard shortage of hours for a AUXs?
A: Auxiliary employees only get paid for hours worked. They are not required to “make
up time”.
Q: If an employee is “short” hours this week, can they make-up hours the following
week?
A: No. Make-up hours must be worked during the same week.
An administrator may allow for “flex time” in order to make-up hours during the same
week only.
An employee can not work extra hours the following week because those hours are
subject to overtime rules that can not be waived.
United Independent School District
Kronos Time Management System
Frequently Asked Questions
TIMECARDS
Q: May an employee clock-out but continue to work (i.e. to “catch up” or for
Jamaicas)?
A: No. Employees need to be compensated for ALL HOURS WORKED. An
administrator MAY request an employee work after hours but MUST have the employee
be “on the clock”.
Q: How do I correct “Missing Punches”?
A: An employee is responsible for entering punches on their timecard. If an employee
misses entering a punch at the clock, they need to fill out an “edit form” with the date
and time of the missed punch and have it approved by their administrator before the
correction is made in Kronos.
United Independent School District
Kronos Time Management System
Frequently Asked Questions
LEAVE TIME
Q: Why don't Leave Balances in Kronos match the Leave Balances in Finance+?
A: Leave balances are maintained in Finance+. Kronos gets updates periodically and
only reflects balances as of the last update.
Remember that timely entry of absences is critical to having an accurate Leave Balance
in Finance+.
Yearly Leave allotments are posted in Finance+ each September 1st and are then posted
in Kronos on the next update run.
Q: What is the difference between Comp Time OT & Comp Time REG buckets?
A: Comp Time OT = overtime accrued at time-and-a-half (“worked” hours > 40).
Comp Time REG = overtime accrued at “straight time”
(PARA35 “
worked” hours between 35-40)
(PARA40 “non-worked” hours > 40 Example: absence excused, jury duty, holiday,
vacation, bereavement).