Transcript GFI MailArchiver

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Selling GFI MailArchiver
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Presentation outline
» What is GFI MailArchiver™?
» How Does GFI MailArchiver work?
» Terms
» Key benefits
» Prospecting
» Handling common objections
» ROI
» Competition
» Reference documents
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GFI MailArchiver
» Did you know that 60% of critical corporate information is contained in
employee’s emails?*
» What are some of the issues companies deal with when it comes to
email management?
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Administering and maintaining
Performance
Storage limitations
Archiving
Backups
PST files
Locating emails (a real issue for eDiscovery and audits)
*Radicati Research Group
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WHAT IS GFI MAILARCHIVER?
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What is GFI MailArchiver?
» It is an email archiving and email management solution for
Microsoft Exchange
» It is the leading email archiving for SMBs
(Small to Medium Businesses)
» It is a centralized tool for monitoring email activity
» It archives emails into a searchable database
» It addresses email storage issues
» It allows access to archived email at any time
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How GFI MailArchiver Works
Internet
User’s mailbox
Microsoft
Exchange Server
Journaling mailbox
User
GFI MailArchiver
Server
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TERMS
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Terms
» What is Microsoft Exchange Journaling?
□ It copies all email – inbound, outbound and internal
□ It places all the copies in one Journaling mailbox
□ It enables administrators to feed messaging data into an archiving solution
» Stubbing
□ It moves emails from user’s mailbox to another location
□ Attachments and message body of email are stripped from the email only the
header remains on Exchange
□ Stubs are still kept in Exchange slowing down Outlook over time
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KEY BENEFITS
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Key benefits
» Offload Exchange
» Compliance
» Eliminate PST files
» Increase productivity
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Offload Exchange
» Reduces the load on Exchange
□ Administrators can remove large volumes of email from Exchange via size or
age limits on mailboxes
□ Increases Exchange performance
□ Makes backing up Exchange faster and more efficient
» Faster email
□ GFI MailArchiver keeps email in a separate database to Exchange
□ Allows Administrators to determine what rules they apply to Exchange
mailboxes to keep Exchange size to a minimum
» Cut storage costs
□ Cut up to 80% of storage costs by using GFI MailArchiver’s SIS (Single Instance
Storage)* and compression technology
*If an email was sent to 20 people within an organization, GFI MailArchiver would only store 1 copy of the email and
any attachments. In the database it records who was on the distribution list.
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Compliance
» Reduces legal risks and compliance mandates associated with being able
to produce emails and their attachments
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Contract disputes
HR issues
Legal discovery and compliance
Government mandates
» GFI MailArchiver has:
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A secure, read-only copy of every email
Fast, granular, search making it easy to retrieve and export relevant emails
Legal holds
Audit trails
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Eliminate PST files
» Reduces PST Headaches
□ Eliminates the need for users to archive their PST files
» Email recovery
□ Ability to recover emails in spite of corrupted PSTs
□ Retrieve old emails easily without digging through PST files
» More easily move users to new computers
GFI MailArchiver removes the need for PST files!
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Increase productivity
» Never lose an email
» Fast, simple email restoration
» Mailbox quotas on Exchange are no longer a concern
» Find old emails quickly and easily
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PROSPECTING
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Best prospects
» Companies using Microsoft Exchange
» Companies with 50 to 500 users (this is the sweet spot for
GFI MailArchiver across any type of industry)
» Vertical markets with compliance requirements such as:
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Medical – HIPAA
Financial Institutions – SEC (Security and Exchange Commission)
Government /State/Local authorities/Police
Most industries
> eDiscovery
> FRCP (Federal Rules of Civil Procedure)
> SOX (Sarbanes-Oxley)
> GDPdU in Germany
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Up selling
» A new installation of a Mail System or Storage
□ GFI MailArchiver is easy to sell alongside a new Exchange system or along with
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GFI’s Email Protection Solutions
GFI MailArchiver also goes well when bundled with storage
» A new installation of SBS
□ GFI MailArchiver is easy to sell alongside SBS
□ SBS is installed on a single server and Exchange will tend to get sluggish so
deploying GFI MailArchiver on a separate machine will offload Exchange while
also saving on the SBS server storage costs
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HANDLING COMMON OBJECTIONS
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Handling common objections (1/2)
» If Exchange 2010 comes with archiving why do I need GFI MailArchiver?
□ Exchange archiving is an add-on and is at least 20% more expensive
□ With Exchange Archiving there is the risk that if Exchange goes down not only
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is email lost but also the archives
Exchange 2010 storage costs explode as it keeps a copy of every email and
attachment and not just a single, compressed instance of each email
» I already backup my email!
□ A backup is a snapshot in time that can be reverted to in case of disaster
□ Archiving is much more: archiving keeps an online, searchable, self-service
email restore, instantly accessible record of all email communications
GFI MailArchiver provides a separate, fail-safe standby
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Handling common objections (2/2)
» We already use PSTs – why do we need GFI MailArchiver?
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PSTs get corrupted
Users delete email from PSTs
PSTs can be distributed across a wide area making them hard to track
PSTs can be a nightmare to manage
» The competition is cheaper!
□ Maybe on the sticker price, but not over the lifetime of the solution
□ GFI MailArchiver is much less expensive than appliances and a better value
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than competing software
GFI MailArchiver is easier to maintain and upgrade and comes with one year
free support
» Why should I go with an on-premise archiving solution?
□ An on-premise solution is under your control, is much quicker and more efficient
to restore from in case of disaster situation or recovery of email
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ROIS
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ROI
» Reduces the load on Exchange Server(s)
» Cuts storage costs
» Eliminates hard to manage PST files
» Reduces administrative costs
» Emails are accessible should they become lost
» Reduces legal risk and exposure during legal discovery and audits
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COMPETITORS
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Competitors
» Symantec Enterprise Vault
» Microsoft Exchange 2010
» Quest Software Archive Manager
» EMC EmailXtender Archive Edition
» More competitive information is available in the GFI Partner Area
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Symantec Enterprise Vault
» Symantec is trying to shoehorn an enterprise solution (with all its attendant
complexity) for SMBs
» 35% more expensive than GFI MailArchiver
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Microsoft Exchange 2010
» Not free: 20% more expensive than GFI MailArchiver
» No SIS (Single Instance Storage): storage costs will explode
» Exchange backups take longer and longer to complete as size grows
» Instead of offloading Exchange it piles on even more
» If Exchange goes down, so does the archive
» Only works with Outlook 2010, not previous releases
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Quest Archive Manager
» 17% more expensive than GFI MailArchiver
» Needs an SQL Server license pushing up costs even further
» No automated crawling of PST files on network so importing existing
emails is a laborious manual process
If you believe there are any factual errors in this document, please contact us and we will review your
concerns as soon as practical.
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Why are customers purchasing GFI MailArchiver?
» To significantly reduce the processing and availability demands on the
Exchange Server
» As a self-service recovery of emails for email users
» As a centralized tool for monitoring the email activity of email users
» To easily manage and reduce the dependency on distributed and
unmanageable PST files
» To meet the growing number of regulations on compliance, eDiscovery
and other legal reasons
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GFI’s credibility
If I say it’s bragging, when others say it’s about you, it’s proof*
□ GFI MailArchiver wins Software Product of the Year award in the Network
Computing Awards 2010 – March 25, 2010
□ GFI Software wins five Best Channel Product 2009 Awards – September 01, 2009
□ GFI Software's GFI MailArchiver – has been certified to help businesses
comply with Germany's fiscal law GDPdU
*Jeffrey Gitomer Sales Caffeine Issue 138 June 29, 2004
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REFERENCE DOCUMENTS
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Reference documents
SmartGuide
System requirements
Terminology
Videos/webinars
White papers
GFI BattleSheet
GFI Technical support/
knowledge base
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Thank you for taking the time to join us today
Please check out reference materials located on
GFI’s website and “The Partner Area”
Contact your GFI channel account manager
for help in your sales efforts