Transcript for Exchange/SMTP Server-based anti-spam, anti

Leading email archiving solution for Exchange
Presentation outline
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Dependency on email
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IT pain points
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Scenario
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The product
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Testimonials
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Kudos
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Conclusion
Why email archiving is no longer an option but
a must
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Companies’ dependency on email to do business is ever increasing
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Email volumes and attachment sizes are creating storage problems on
Exchange Servers as employees want larger mailboxes
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Compliance regulations and other laws are obligating companies to retain
a copy of all email correspondence
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Heavy reliance on PST files or tape backups makes it harder for
administrators to search and retrieve emails at short notice, especially for
eDiscovery requests
IT pain points/soundbites (1/2)
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Growing mass-volume of emails and attached files is resulting in sluggish
email server performance, server downtime and reduced server storage
space
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Strong reliance on PST files creates problems for administrators,
especially if corrupt or not backed up on the server
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60% of the critical corporate information is contained in the employees’
emails
– Radicati Research Group
IT pain points/soundbites (2/2)
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Employees want access to past emails – even if deleted – both at the
office and when mobile
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Email archiving is now a business requirement, driven by many pieces of
legislation and Acts – SOX, E-Comm Act 2000, HIPAA, eDiscovery and
others.
Five important questions
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Is it important for your business to store all emails for eDiscovery or
compliance purposes?
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Are your PST files a nightmare to manage?
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Do you or your employees sometimes delete emails by mistake?
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Have you ever needed to retrieve an old and deleted email on demand –
with full thread and conversation?
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Would you like to reduce reliance on cumbersome PST files?
GFI MailArchiver (1/2)
No. 1 email archiving and management solution with over 10,000
customer installations worldwide
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Easy-to-use email archiving solution that integrates with Exchange
Server
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Archive emails centrally for compliance purposes, internal
investigations, legal enquiries and eDiscovery requests
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Backup emails in a way that they can be easily searched and restored
in their original format
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Reduce maintenance associated with PST files
GFI MailArchiver (2/2)
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Tested and proven: Used by thousands of IT administrators
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Ships at an unbeatable price and offers unparalleled performance
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MSExchange Gold Award, Windows IT Pro Email Archiving Solution
Readers’ Choice Award and more
Top features
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Integration with Exchange 2000, 2003 and 2007
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Outlook integration allows you to avoid problems associated with the use
of stub files on Exchange, a practice that has been discouraged by
Microsoft
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Enhanced auditing functionality so that any email that is requested for
eDiscovery/compliance purposes has not been tampered with and genuine
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Archives emails for an entire organization into one or multiple MS SQL
Server databases or an NTFS-formatted hard drive
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Allows users to quickly restore emails through a OneClick Restore process
– even mistakenly deleted email!
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Powerful searching capabilities – searching through multiple databases
with a single search query
What’s new in v. 6?
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Industry first: GFI MailArchiver is the first email archiving product to offer
integration with Outlook without the use of stub files. This reduces the
load on the Exchange Server while greatly reducing client complexity
issues and administration
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Offers the ability for users to access their archived email from within their
Outlook client in a transparent and highly efficient manner doing away
with stubs and reducing the administrative workload for the IT
administrator
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Multi-lingual support for indexing emails (includes languages such as
English, German, Arabic, Japanese and many more)
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Support to download messages in Outlook (.msg) format
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Indexes can be paused (Administrators can pause indexing on particular
indexes for maintenance purposes)
Product snapshot
The GFI MailArchiver Mailbox
folder in Microsoft Outlook
(Outlook Connector)
Product snapshot
The GFI MailArchiver Mailbox
folder in Microsoft Outlook
(Outlook Connector)
Archived stores management
Product benefits (1/3)
GFI MailArchiver offers a number of benefits for the network administrator,
employees and management.
Management benefits can:
 Access to emails if required for eDiscovery and compliance purposes,
internal inquiries and employee monitoring
 A safeguard in customer lawsuits
 Auditing functionality that guarantees stored emails are genuine and
have not been tampered with
 A complete and secure archive of all company email
Product benefits (2/3)
Network administrators can:
 Allow users to access their emails from Outlook but without the
problems associated with stub files on Exchange; an industry first
 Reduce your message store size and improve Exchange performance
 Reduce reliance on cumbersome PST files
 Archive past, present and future emails into one or multiple databases
and avoid complex backup plans to copy PST files from each
employee’s workstation
 Intuitive to setup and fine-tune email retention policies
Product benefits (3/3)
Employees can:
 Instantly access archived email directly from Outlook or using the GFI
MailArchiver web interface.
 Retrieve old and deleted emails with full thread and conversation
 Use advanced email search and ‘Saved Search’ capabilities.
Unbeatable pricing! For more information visit the GFI MailArchiver pricing
page
Why is GFI better?
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Industry-first: email archiving without using Stub files in Exchange
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Easiest to setup, install and configure: hours not days
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Storage management – reduce storage requirements by reducing size of
Exchange stores and reducing the load on Exchange
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Outstanding price-performance: gives you the functionality you need at
an excellent price
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Auditing functionality ensures all archived emails have not been tampered
with
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Used by over 10,000 customers
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Award-winning product
Product testimonials
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“The GFI MailArchiver installation, in the company owners’ eyes, paid for
itself at that one moment. GFI MailArchiver has proved to be reliable, easy
to use, and easily configured for security and retention policies.”
– Michael H. Bartlett, Director, Information Technology, Quantum Marine
Engineering of Florida, Inc., US
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“GFI MailArchiver allows senior management to sleep easier at night,
knowing that in the case of a customer dispute or suspected misuse of
corporate information or IT resources, we are in possession of the
evidence necessary to make prudent business decisions.”
– Jay Bregman, Technology Director, eCourier, UK
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Click here for more testimonials!
Product kudos
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With over 10,000 customer installations worldwide, these are just a few
companies that use GFI MailArchiver:
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American International Movers, Inc
Autoflug GmbH (Germany)
eCourier (UK)
INTER-Clean Service GmbH (Germany)
I PINCO PALLINO Spa (Italy)
Johnston Press plc
And many more!
Numerous product awards, here are a few:
GFI product complements and suites
GFI EmailProtection Suite
 Providing full email protection for your network whilst archiving all
internal and external email with GFI MailEssentials (anti-spam), GFI
MailSecurity (email security) and GFI MailArchiver (email archiving)
Suite pricing applies!
Conclusion
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Archive emails centrally for compliance purposes, internal investigations,
legal enquiries and eDiscovery requests
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PST files are cumbersome to maintain, easily corruptible and difficult to
backup network-wide
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Backup emails in a way that they can be easily searched and restored in
original format
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Outlook integration allows for fast and easy access to archived emails by
employees
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Off load emails from MS Exchange Server and increase server efficiency
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Reduce maintenance associated with PST files
More info and downloads
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Click here to learn more about the product
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Check out our competitive pricing
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Download your FREE trial of GFI MailArchiver
Corporate overview
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Founded in 1992
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Over 200 employees worldwide
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Offices in Malta, London, Raleigh, Hong
Kong and Adelaide
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GFI products installed on over 200,000
networks worldwide, mostly SMBs
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A channel-focused company with over
10,000 partners throughout the world
The vision
To become the technology of
choice for IT security and
productivity solutions.
The mission
To provide quality, costeffective content security,
network security and
messaging solutions to IT
professionals around the
world.