Transcript Using Presentation Software

An Introduction to MS
PowerPoint 2002
What You Can Do
What It’s Called
How To Do It
Teresa Rupp, Mount St. Mary's College
How do I start?
Run PowerPoint
“Start,” “All Programs,” “PowerPoint”
Open a new presentation
Start making slides!
Step 1: Make a title slide
In the “Slide
Layout” task pane,
(right side of
screen) select the
title slide layout
(the first one under
“Text Layouts”)
Click in the large
square
Type the title of
your presentation
Click in the small
square
Type the subtitle of
your presentation
Click the “New
Slide” button on the
powerbar (the
white rectangle
with the star) to
continue
Step 2: Choose a background
Click on “Format”
Click on “Slide Design”
Or click “Design” on the powerbar
Preview the options shown in the task
pane; I chose “Kimono”
Double-click your selection
This background will automatically apply to
all your slides.
Step 3: Make the Remaining
Slides
For each slide,
select an
appropriate layout
in the Slide Layout
task pane
Click in the box you
want and then type
your information
PowerPoint will
automatically
format bulleted
lists, like this one
When you’re done
with each slide,
click the new slide
button, choose an
appropriate layout,
and type away
Adding Graphics
Choose a layout
with room for
graphics.
Click “Insert,” then
“Picture,” then
“From file.”
Go to the place you
keep your images
and select one.
Click “insert.”
Adding Graphics, cont.
Move the picture with
the mouse until it’s in
the graphics box.
To size the picture:
Select it (click in the
picture)
Move the cursor to one
of the corners until you
see a double arrow
Drag the cursor to get
the desired size.
Adding the Bells and Whistles:
Animation
You can animate your presentation
Click on “Slide Show,” “Animation Schemes”
Select an animation scheme from the task pane
You have a choice of “subtle,” “moderate,” or exciting”
Click the one you want to preview
When you’ve selected one, click “Apply to All
Slides”
I chose “Elegant”
Custom Animation
You can also control how, and when,
animation is applied
Click “Slide Show,” “Custom
Animation”
Select which element of the slide you
want to animate
Title
Text
Graphic
Custom Animation, cont.
Then click “Add Effect” at the top of
the Custom Animation task pane
The effects can be
Entrance
Emphasis
Exit
Motion Paths
Choose a category, then choose one
of the effects
Custom Animation, cont.
Click “Play” on the task pane to see if
you like it
If not, select the element again and
“Remove” or “Modify” the effect using
the task pane
I chose “Fly In,” “From Left,” “Very
Fast”
Other Special Effects
You can also control the transitions
between slides
Click on “Slide Show”
Click on “Slide Transition”
In the task pane, select an option to
preview
When you find one you like, click “Apply to
All Slides”
I chose the “Shape Diamond” option
Seeing What it Looks Like
Click “Slide Show”
Click “View Show”
Or, click the picture of the projection screen in
the lower left corner
Hit ENTER or right-arrow or the space bar
(or click the mouse) to advance to next
slide and to run the animations
If you want to stop at any time, right-click,
then click “End Show”
Editing the Presentation
Move through the slide
show just as you do in
a document
Ctrl-home takes you
to the first slide, Ctrlend to the last
Page up and Page
down move you
forwards and
backwards one slide
at a time
Fix any errors you
found when you
previewed the show
Make other
refinements
Don’t forget to save!
How do I delete a slide?
On the lower left corner of the screen,
click the icon with the 4 little boxes
This is “slide sorter” mode
Select the slide you want to delete
Hit the delete key: it’s gone!
How do I change the order of
my slides?
Select “Slide Sorter” mode (the four
little boxes)
Select the slide you want to move
Drag it to where you want it
What if I don’t like any of the
backgrounds?
You can leave the
presentation blank
(black on white)
You can change
the background
color or texture
Click on “Format”;
then “Background”
To change color,
click the dropdown
list and select
“More colors”
When you find a
color you like, click
“Apply” (for the
current slide) or
“Apply to All” (for
the whole show)
Changing the Background:
Changing the Texture
Click “Format,” then “Background”
Click the drop-down list and select
“Fill Effects”
Click the “Texture” tab
Select the one you like, then click
“OK”
What if I’m using a slide design,
but I need more room for my
image?
Click “Format,” then “Background”
Click “Omit background graphics from
master”
Click “Apply” to remove them from the
current slide alone
How do I crop an image?
Select the picture; a
“picture” toolbar
should appear
Click the symbol that
looks like 2
superimposed right
angles
Move the cursor over
the picture until that
symbol appears
Push in the edge that
you want cropped
Here’s an example
I cropped this guy
on the left and the
right, to get rid of
the excess
background
Then I enlarged the
resulting image
Printing the Presentation
Click “File,” then “Print”
Under “Print what,” select “Slides” to
print each slide as a separate page
Or select “Handouts” to print multiple
slides on a page
I chose “Handouts (6 slides/page)”
Projecting the Presentation
To show your presentation in class,
you need:
A laptop computer with your powerpoint
file on it
An LCD projector
Some classrooms have LCD
projectors permanently installed.
If your room doesn’t have one, reserve a
projector from the Media Center
Saving the Presentation
If you can use your own laptop
computer to project the presentation,
you can simply save the presentation
on the C: drive and bring the whole
thing with you
If you’re using a Media Center laptop,
you have to save your file somehow
so it can be transported
Saving the Presentation, cont.
PowerPoint files can be huge,
especially if they contain a lot of
graphics.
If your computer has a CD writer,
save the PowerPoint file on a CD
If not, you will have to use multiple
floppy disks and the “Pack and Go”
option
Pack and Go
Have several empty, formatted floppy
disks on hand
Click “File,” Pack and Go” and follow
the instructions
Make sure you number each disk
Get to the Media Center early to
“unpack” your presentation onto a
Media Center laptop
Showing the Presentation, cont.
Ahead of time,
have someone in
the Media Center
show you how to
run the laptop and
LCD projector
Get to your
classroom early, if
possible
On the laptop, run
PowerPoint, then
View show
I have the first slide
projected with the
screen up and the
lights on until I’m
ready
If you’re in a room with
a multi-media lectern,
you can have the
presentation running
and then press the
“black screen” button
until you’re ready