Transcript www.zonta15.org

Zonta Officers Training
2013-2014
Ellen Dolsen
Jacquie Gudmundsen
Celina Shoji
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Your Expectations
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Agenda
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Overview
Roles and Responsibilities
Zonta Calendar
Budget
Committees
Resources
Challenges and Support
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Overview
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Historical perspective
Mission
Values
Guiding Principles
Biennial goals
Structure
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Historical Perspective
1919-- Zonta created to make a
difference:
♦ Women’s rights
♦ Ethics in business
♦ World peace
Then and Now
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Members chosen for
their ability to
influence society
Membership classification means
greater diversity and broader impact
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Mission
… A global organization
of executives and professionals working
together to advance the status of women
worldwide through service and advocacy.
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Objects
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To improve the legal, political, economic,
education, health, and professionals status
of women at the global and local level
through service and advocacy.
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To work for the advancement of
understanding, goodwill, and peace through
a world fellowship of executives in
business and the professions.
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Objects
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To promote justice and universal respect for
human rights and fundamental freedoms.
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To be united internationally to foster high
ethical standards, to implement service
programs, and to provide mutual support
and fellowship for members who serve their
communities, their nations, and the
world.
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Values
1.
2.
Conduct business in an honest and
trustworthy way.
Foster a climate of respect and
responsibility toward members.
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Guiding Principles
Women’s rights are human rights
Advancing the status of women improves
society as a whole
The key to change is the combination of
service and advocacy
International friendship encourages
understanding and world peace
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Biennial Goals
1. Credibility and visibility
2. ZI Governance structure
3. ZIF Governance Structure
4. ZIF Finances
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Zonta’s Structure
Convention
ZI Board
ZIF Board
HQ
32 Districts
1 Region
1,200+ Zonta Clubs
30,000+ Members
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The Club
The club is the basic organizational unit
of Zonta. Members belong to clubs—
not chapters. It is the club that is the
voting power at the District and
International level. Clubs make
decisions and elect leadership.
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Purpose of Clubs
Provide local and international
service
To raise funds to support
these service projects
To educate, inform and
advocate for women’s issues
To actively seek to increase
Zonta’s membership
To share fellowship and
network to support one
another
To have fun!
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Club Structure
Leadership: Elected Officers and
Directors = the Club Board of Directors
President, Vice-president, Treasurer, Secretary,
at least 2 Directors
(Recommended term of office—2 years to match
ZI biennium)
Committees: Elected and Required
Nominating, Membership, Service, Advocacy,
And others authorized by the Club Board
Zonta Officers Need
to Know
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Responsibilities of their role
Goals and objectives for the biennium
Club expectations
International service programs and projects
Current leadership and chain of
communication
By-laws, policies, and procedures
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Group Task
Form groups with those of the same role:
Review your specific roles and
responsibilities in ZCM
Identify and share one responsibility you are
most proud of, or feel successful about
Identify one you want to incorporate and/or
enhance
Be specific
Share your insights
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Club Leaders
Use the ZI Club Manual and the current
International By-Laws
Investigate the roles and responsibilities of
your current or desired position.
Report back to the entire group on:
1. What your qualifications are for this
position and your goals
2. What you duties are
3. How you are/will implement them—
give specifics
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Zonta Calendar
How does your club calendar compare
to the ZI club calendar– pages 58—60?
What might you add or change?
How does your club celebrate special
Zonta days Nov. 8 and March 8?
How about UN Days?
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Zonta Club Budget
Club Budget
Separate Operating
and Service
Monies
Report income and
expense monthly
Audit/review at end
of fiscal year
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Sample Budgets
Review budget examples.
How does your club establish the
budget?
Who serves on the Finance
Committee?
What budget issues has your club
experienced?
How handled?
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Committees
Bylaws: “There shall be a Membership
Committee, a Service Committee, an
Advocacy Committee and such other
committees as the club board may
authorize to achieve biennium goals.”
How does your club’s committee
structure compare?
How do you choose committees
and chairmen ?
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Resources
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5.
Name three special attractions of the 2014
Orlando Convention?
Tell the number of countries of origin for
the 2013 AE Fellows.
Identify the total goal for ZIF for this
biennium.
Briefly explain Zonta Says NO Campaign
Name the current membership
requirements for Zonta.
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Challenges and Support
What are you biggest challenges?
Who else has experienced similar
challenges?
Where can you find support?
How can you support others?
What can we do for you?
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Leadership Succession
How do you plan for leadership
succession in your club?
What are some steps that clubs could
take to ensure good leadership
succession?
What will the first steps be?
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International Leaders
Int’l President—Lynn McKenzie
Int’l President-Elect—Maria Jose
Landeira Oestergaard
Int’l Vice President—Sonja Honig
Schough
Int’l Treasurer—Kathleen Hughes
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International Directors
Joy Orlich
Gabriella Samara Paphitis
Laura Peters
Denise Quarles
Anita Schnetzer-Spranger
Maria Stefanova
Elizabeth Woodgate
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District Leaders
Governor—Karen Armaly
Lt. Governor—Cheryl Hall
Treasurer—Bonnie Odom Brown
Area 1 Director—Anna Sylvester
Area 2 Director—Barbara Schram
Area 3 Director—Celina Shoji
Area 4 Director—Ellen Dolsen
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Zonta Terminology
Clubs not chapters
Initiate or induct new members
Install officers
District Conference
International Convention
Term of office is a biennium
Fiscal year is June 1 to May 31
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Membership Ideas
Search for accomplished women who
may already have organizational
commitments
Build your Zonta brand by opening
your meetings to the public and
sharing stories
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How to Build a Base
Train every member to identify
potential Zontians and speakers
Make an effort to truly reflect the faces
of women in your community
Use the Classification system to
enhance the richness of Zonta
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Planning for Growth
Set a goal for membership growth
Include targets for diversity
Identify sources of information to help
reach your goals
Have a clear process for Membership
Committee to follow
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Information is Key
Professionals Journals
Local Chamber Directories
Women’s Professional Societies
Local Meeting Calendars
Social Media
Awards and Honors Articles
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Share the Workload
Seek additional sources from every
club member
Delegate monthly searching tasks by
member interest and access
Set monthly deadlines to share
information and leads with
Membership Committee
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PR to Grow On
Make a master press release list
Expand the list to include broader
local interests
Design a club Press Release
template and use it consistently
Announce all new members and all
club activities and honors
Take photos of everything
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Linkages
Don’t fear “competition;” go for
collaboration, impact, cost savings!
Create shared meetings, speakers, and
broader topics to attract larger crowds
and press
Find your niche and exploit it!
Many busy people like to be
active in more than one club
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Moving Forward
Task Club Leaders
Templates for outgoing
and incoming officers