Transcript MSYSA Team Database Registration for Seasonal Year 2001-02

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MSYSA
Team
Database
Registration
for
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Seasonal
YearMSYSA
2001-02
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MSYSA
Registration
Committee
Bob Levine, Chairman
MSYSA
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Tim Miller, Jerry May, Ed Beimel, Mike Basileo,
Carol Davis, Cathy Casper, Kathy Lesh, Bob
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Dengler, Storm
Singer MSYSA MSYSA MSYSA MSYSA
--MSYSA
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7/21/2015
Database Overview


The Team Database for Seasonal Year 2001-02,
while remaining essentially the same as last
year’s, allows for more accurate and verifiable
information gathering.
Entry of team members into the database once
will result in the capability of printing out
 MSYSA
Roster Form
 MSYSA/USYSA Player Passes
and Membership Cards
 Player Registration Forms
 Lists and Labels for use by
team officials
Getting Started
Logon to the MSYSA Website,
locate the registration database
site address and download it to
your computer. Download times
may vary according to your
computer’s specifications.
It is NOT necessary to delete any
earlier versions of the database, in
fact, your old team file can still be
used. If most of your players are
returning, then you will only have to
delete players no longer with the
team and add new ones. And, of
7/21/2015
course, make necessary changes
in addresses, phone numbers, etc.
SETTING PREFERENCES

Once the database is downloaded, go to the menu
bar and click on TOOLS,
SETTING PREFERENCES
On the Program Settings screen you can set your
Team “defaults”
 Enter data in each of the fields so that when you
add team members (players or officials), the
default data will be uniform. However, take care to
be sure to change the address defaults where
necessary, e.g. City, County of Residence or Zip
Code

Here is the Program Settings screen with
information completed. Remember that the City,
Zip Code, County of Residence fields may vary so
select the defaults that apply to most of your
team, BUT remember to change them on the
individual ADD PERSON screen
Be sure to CLICK Apply when
you are done!
Entering Team Member Data
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Once “Program Settings” is
complete and you have clicked
on Apply and OK, return to the
Database and CLICK on EDIT.
From the dropdown menu,
select ADD PERSON.
HINT: If you are adding all your
players at one time, then you
can us the Control - A
keystroke after adding each
entry.
Deleting Team Member Data
To delete a team member first go
to the appropriate line on the
database list and click in the far
left box. This will “select” that
record. Then go to the EDIT
menu and click on DELETE
The team member record will be
deleted.
1. The record has been selected
2. Edit menu set to delete record
The record will be deleted
Checking Your Entries
After you have added all your
team members, players and adult
officials, check for accuracy by
viewing the database screen.
Make certain that all the fields are
complete and ACCURATE!
Use the “50-50 Split” display to view your data
entries. Make certain all is correct. If you need to
make a change, go the the Team Member Entry
area and make any corrections. Click in the box to
go to the next player.
Click in the field that needs revision and highlight
the wrong information. Re-enter the correct
information. Once done, go to EDIT and click on
the dropdown that says “Refresh Data” to save the
new information.
Printing Forms
Once you have verified that all the data has been
entered correctly, no spelling errors, dates of
birth, addresses, counties, social security
numbers, etc. are correct, you are ready to go to
the FILE menu and click on PRINT which will
provide several options. Here they are:
MSYSA Player Registration Form
The Registration form is printed from the database
and is one of the forms needed for the Registrar.
It is suggested that this database generated
form be used so that the parent has the
opportunity to verify the information in the
database and sign the form.
There have been changes to this form.
MSYSA Team Roster Form
The Roster Form also must be printed out and
taken to the Registrar.
Hint: In order to make sure that the Roster Form
photocopies so that the left margin has room,
simply turn the roster form so that the RIGHT
margin is at the top of the photocopier. This
way, nothing on the left hand side will be cut off.
MSYSA Player Passes/Membership Cards
The Player Pass/Membership Card should first be
printed on plain paper and then held up against
the actual form. This is to check that the vertical
alignment is correct. It usually is. But if it is not,
you may need to adjust the vertical. This can be
done by changing the value on the print
interface screen
Here is the
vertical
Offset
window. If
you must
change it
use decimal
values, e.g.,
one half
inch
becomes .5