Transcript System Basics and Structure Recommended Browsers: – Internet Explorer – Safari – Chrome You can also use – Firefox (Drag and Drop may not work) –

System Basics and Structure
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You can also use
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NOTE: Not Rostered – refers to team assignment in club tab only. It DOES NOT mean the
player is officially rostered or registered the state
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State Registration Process
At the start of the new season, the State will be resetting all players, teams,
coaches, and managers to a Not Registered competitive level. Date: TBD
All coaches/managers will be removed from team assignments.
 Manage Player Assignments
 Option 1: Unassign all players to reassign (Rec.)
 Option 2: Manually manage assignments by team (Comp.)
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Create new Teams Accounts as necessary
Create and Assign New Players
Create new Coaches and Manager accounts
Manage club officials for OSA Risk Management
Update Team Competitive Levels
Add Approved Coaches and Managers to Teams
Submit teams to OSA Registration events for rosters and cards
 Teams are required for all levels
 Update Registrar tab settings for seasonal year, each user
 Generate Official Rosters in Registrar tab
Un-assigning Players in Bulk
Managing Teams Individually
Team Ages
It is critical that you understand teams stay in our
system from year to year and we increment the
“U” year on August 1 each year.
In this example, we selected a 99/00 which is a
U15 in the 2014-2015 seasonal year.
On August 1, 2015 it will become a U16, of course it
is still a 99/00. If you want a “U16” team for the
fall and are making the team prior to 8/1, make it a
U15 as the system will age up automatically on 8/1
to U16.
If you need to add a team:
1. Click on the Team link and
2. Click Add team
We strongly
suggest you
use the birth
year (98/99) in
the name.
If you do the
age will
always be
correct.
Team accounts are
controlled by club.
Default settings will
automatically
restrict age
changes and player
changes.
All can be
controlled in bulk
from the team list.
• Use our online Registration system
• Upload information from a spreadsheet
• Manually enter player information
The Club Extended program is optional. This is the
one module we charge a fee. It allows:
• Parents to register players with your club online
• Electronic payments; credit card and echecks
• Digital signatures on liability waivers…
• Emailing to players and parents
If you use paper registration or another online
service you can upload players , create and
amend team player lists with a spreadsheet.
The spreadsheet will require:
•First name
•Last name
•Gender
•Date of birth
If you want the system to place players on
teams you will also need:
•Team name
•Team gender (girls can play on boys teams)
•Team age
Don’t worry, it’s just a file type (comma, separated
values)
Just click on “Save as” in Excel and select CSV
Go to the player tab and click on Upload players,
then click the Browse or Choose file button and
find the file on your computer and upload the file
In the Player area:
1. Click on Create Player
2. Enter the player information press Save
3. You can even assign a team
There are several ways to assign players to
teams, we showed using a
spreadsheet, here we show assigning
players directly. We:
1.
2.
3.
4.
Selected a gender and age group
Selected not rostered players
Selected the players
Assigned them to a team
Coach and manager accounts can be added via:
– Upload
– Individually
– Online Registration
Creating a Coach/Manager Account
Fill out Basic Info
An Email is Automatically Sent
•The message can be customized
•It contains the username and password
•And the link to the login page
•Send log in information
•Paste from Word
•Change the sender
•Send links…
As the coach see’s it:
1. Update Contact Information
2. Complete the Background check
Submitting a Background Check
1. Go to the Team area
2. Click on a Team Name
1. Select a coach from the dropdown
2. Only Approved coaches will appear
“Registration” = Telling your state
these players will be playing this
seasonal year and what
competitive level they will play
This is not the process of carding
and rostering players.
Registrar tab Settings
Each user will need to make sure they do the following steps:
• Make sure the seasonal year is up to date
• Check that the correct card stock is selected
• Options will be listed as account if logged into a sub-user account
Registrar tab
To create an official roster you will need to generate the roster first
Registrar tab
Once the roster is generated you will be able to print the roster and ID cards
New Features
Everyone
• Archive Features
• Club Team Schedule
• Concussion Management
• Quick Edit
• Flags
• State Message Board
Advanced
• Player Evaluation
• Background check in online registration**
• Payment Processing
• Custom Form Pages
Support Center
904-746-4446
[email protected]