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SKYWARD A Quick Refresher Course www.usd320.com/skyward Fun Things To Do In SKYWARD • EMPLOYEE ACCESS – View and/or print previous pay stubs – Estimate what a future pay check will be – View calendar year-to-date wages – View current Federal & State withholding status Fun Things To Do In SKYWARD • EMPLOYEE ACCESS – View leave balances, including detail of hours taken by time off type – Submit leave requests • Remember any request for leave without pay must be done on the PAPER leave request form and should be approved by your supervisor before the leave is taken. TIME OFF Click on the History tab to view a list of all the leave requests that have been processed through Skyward. Click on the leave type to see a detail of the leave taken by date Status shows you where your request is at in the approval process. Actual Remaining is your current balance Pending Remaining is your current balance minus any leave requests pending final approval. A request can be edited or deleted at any time BEFORE it has been approved by a supervisor – Once approved you must go through HR for changes. To create a new leave request click the Add button Complete the requested information. Do not leave anything blank. MAKE SURE TO ENTER YOUR LEAVE IN DAYS. To request leave for a partial day: take the number of hours you were gone divided by the number of hours in your regular work shift. EX: If you work 8 hours per day and were gone for 2 hours it would be .25 of a day (2 / 8 = .25 of a day). The Save button submits the request. IMPORTANT NOTES • Leave requests must be added ONE day PER request. If you need to request leave for two or more consecutive days, you will need to create more than one leave request. – An easy tip is to use the “clone” button to create the additional requests. • Leave Without Pay can not be entered through Employee Access. You must request leave without pay on a paper leave request form. Leave without pay must be approved by a supervisor BEFORE the leave is taken. TRUE TIME Quick Entry – to Clock “IN” or “OUT” History will show all of your previously submitted time sheets. My Time Sheets to submit current time sheets and see the approval status of your time sheets. Easily see your current day total hours worked as well as your weekly total hours worked. Choose My Time Sheets Then My Unsubmitted Time Sheets Choose the week that you need to submit (Time sheets should be submitted WEEKLY) Verify that the hours worked are correct. Any leave days should be showing on your time sheet before you submit your time sheet for the week. Click “Submit Time Sheet” to send the time sheet to your supervisor for approval. By submitting you are saying that all hours are correct. IMPORTANT NOTES • You will not be able to edit your individual clock in/out times. You must give the corrected information to a supervisor or human resources to be corrected BEFORE you can submit your time sheet. IT IS YOUR RESPONSIBILITY TO MAKE SURE THE TIMES ARE CORRECT FOR THE WEEK BEFORE SUBMITTING YOUR TIME SHEET. FAILURE TO DO THIS WILL RESULT IN AN INCORRECT PAY CHECK. QUESTIONS? • Contact Kati Wolfgang – 785-456-7643 xt 1004 – [email protected]