Transcript Florida Atlantic University

Tutorial:
Banner Access and Use
for Faculty and Staff
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WELCOME
PRESENTERS
– Joann Arlington: 7-2428 [email protected]
– Barbara Bebergal: 7-0056 [email protected]
– Etina Qirjo: 7-0228 [email protected]
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TARGET AUDIENCE
• This session is designed for all staff who
works with graduate admissions
processes.
• This includes:
– Advising and Counseling Advisors and Staff
– Advising Faculty
– Department Chairs and Coordinators
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DECISION PROCESSES AND PROCEDURES
• Admission Decision Form can be found at
http://gradappdev.fau.edu/Forms/DecisionAward.pdf
• Submit by e-mail to
[email protected]
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BANNER TRAINING
Banner Training
http://www.fau.edu/banner/training-schedule.php
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FERPA FORM
• FERPA Form
– Required of all FAU staff and faculty members
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BANNER STUDENT SECURITY ACCESS FORM
The Banner Student Security Access Form is located at
http://www.fau.edu/banner/security.php
Select the Banner Student – Admission, Financial Aid,
Registrar form and follow the directions on the form.
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BIO/DEMO INFORMATION
• Use SPAIDEN to view biographic and demographic information for
all persons associated with the institution
• Current Identification Tab
Click on
Current
Identification
Tab to view
full name
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SPAIDEN – ALTERNATIVE IDENTIFICATION
• Registrar and HR updates this information when
informed of name changes
Click on
Alternative
Identification
Tab to view
alternate
names/IDs
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SPAIDEN TAB - ADDRESS
• Each Address record has it’s own entry
– Use the vertical scroll bar to view all entries
Use the vertical
scroll bar to view
all address entries
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SPAIDEN TAB - TELEPHONE
• Each Telephone record has it’s own entry
– Use the vertical scroll bar to view all entries
Use the vertical
scroll bar to view
all entries
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SPAIDEN TAB - BIOGRAPHICAL
• Student must request confidential status through
Registrar or Personnel/HR if also an employee HR
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SPAIDEN TAB - EMAIL
• Only the FAU email address will be maintained
• Exception: Prospect’s email address will be maintained when
added by Admissions
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SPAIDEN TAB – EMERGENCY CONTACT
• Each Emergency Contact record has it’s own entry
– Students are responsible for adding this data using Self Service Banner
Use the vertical
scroll bar to view
all emergency
contact entries
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VIEW HOLDS
• Use SOAHOLD to examine a student’s hold record information
– Use to place, remove and view hold information
• Many different Hold Type codes
– Examples: TZ
• The From and To date fields identify the dates that the hold is valid
• The Origination Code field and Description field identifies the
department/office that placed the hold
Note: If Release
Indicator is checked,
only the person who
placed hold can
remove it
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VIEW COMMENTS
•
•
Use SPACMNT to examine a student’s comment record information
SPACMNT used to place, remove and view comment information on a student’s
record
– Anyone with update access to SPACMNT can post comments
– Each comment includes a Comment Type, Originator code and comment text
– Each comment record has it’s own entry
Use the vertical scroll
bar to view all
comment entries
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SWATEST – TEST SCORE INFORMATION
– Displays information about a student’s standardized test
scores
– Best scores for GRE and GMAT at the bottom
– Additional information blocks – Options menu
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SOAPCOL– PREVIOUS COLLEGES
• Use SOAPCOL to examine a student’s previous college
information
• SOAPCOL displays Attendance Periods and Degree
Details information for each prior institution if applicable
Use the vertical
scroll bar to view
prior college
records
Use the vertical scroll bar
to view multiple degrees
from the same college
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SAAADMS– ADMISSIONS APPLICATIONS
– Application tab : Displays application status, curricula summary and
field of study summary
Use the vertical scroll
bar to view multiple
applications
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SAAADMS– ADMISSIONS APPLICATIONS
– Curricula tab
• Has 2 sub tabs
• Field of Study tab
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SAAADMS– ADMISSIONS APPLICATIONS
– Checklist tab
• Displays application checklist details
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SAAADMS– ADMISSIONS APPLICATIONS
• Comments in SAAADMS
– Sources, Interests, Comments Tab
• Displays comments placed by Graduate Admissions representatives.
Users responsible for processing the
Admission Decision Form will enter any
conditions to admission. Graduate
Admissions will copy the condition in the
comment field with the Originator Code
GCND
These comments will be appear in the
applicants’ acceptance letters to advise
them of the conditions imposed by the
department
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BANNER OWLS
Banner Online Web Linked Services
• Application Status
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BANNER OWLS
• Application Status
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BANNER OWLS
• Application Status
Application Status
comes from
SAAADMS,
Application Tab
Requirements
come from
SAAADMS,
Checklist Tab
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BANNER CODES
SAAADMS
Admission Types:
Masters
GM
Checklist Items – Status Codes.
CA
Application fee paid in Cash
CC
Application fee paid with Credit Card
GS
Specialists
CK
Application fee paid with a Check
GD
Doctorate
CM
Application fee paid by Money Order
Student Type – always G
Residence Codes
FT
Full Transcript
PT
Partial Transcript
Alien
WD
Waived - Director (all waived checklist
items)
E
Non-Florida Resident Alien
WM
F
Florida Resident
Application fee waived for McNair,
McKnight or Fulbright applicant
N
Non-Florida Resident
R
Resident Alien
T
Temporary
A
Conduct
Answered in the affirmative (Send to GARB)
Y
Attributes
2DC
2nd Doctorate from FAU
2MS
2nd Masters from FAU
2SP
2nd Specialist from FAU
WBOT
Waive Both GPA and Testing requirement
N
Answered in the negative
WGMT
Waive GMAT Score (No, low or old score)
U
Unanswered
WGPA
Waive GPA require (Low GPA)
WGRE
Waive GRE Score (No, low or old score)
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BANNER CODES
SAADCRV
Decision Codes
RC
Referred to Dept but Conduct
Unanswered
RF
Referred to Department
RG
Referred to GARB – held until cleared
GR01
DC
Denied College
GR02
GRE Quantitative
DJ
Denied by GARB
GR04
GRE Total
DW
Denied after waiver
GR05
GRE Analytical Writing Section
DZ
Denied – Conditional admit
G06
GMAT Converted Verbal
GC
Graduate Conditional Admit
G07
GMAT Converted Quantitative
GP
Graduate Pick a Major (2 or more
apps)
G03
GMAT Converted Total
G08
GMAT Converted Writing
TFL1
TOEFL Listening
TFL2
TOEFL Writing
TFL3
TOEFL Reading
TFL4
TOEFL Total
TFL5
TOEFL Speaking
EX01
EXADEP Verbal
EX02
EXADEP Quantitative
EX03
EXADEP Reading
EX04
EXADEP English
GR
Create a Graduate Student Record
GT
Graduate Tentatively Approved
GZ
Graduate Fully Approved
CD
Cancel Decision (App canceled by GA)
SOAHOLD
Hold Codes
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Admission Conduct (Unanswered )
AC
SWATEST
Test Codes
GRE Verbal
AD
Admissions Hold – Director Graduate
DM
Denied by GARB Committee
DZ
Admissions Student Denied (Cond.
Admit)
TZ
Admissions File Incomplete
EX05
EXADEP Total
ZZ
Academic Progress Plan Required
IELT
IELTS Band Score
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THANK YOU
Graduate College
Student Support Services Bldg
SU-80, Room 101
Boca Raton Campus
(561) 297 3624
[email protected]
www.fau.edu/graduate
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