Transcript Supervisor Training

SUPERVISOR TRAINING
Student Employment
July 29, 2009
OUR STAFF:
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Mona Lucas (Director of Financial Aid, Student
Employment, and Veterans Benefits)
Katherine Wrana (Assistant Director for Financial
Aid, Student Employment, and Veterans Benefits)
Jennifer Bright (University Assistant for Financial
Aid, Student Employment, and Veterans Benefits)
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Ogoegbunam Chukwuogar- Student Employee
Timothy Galipeau- Student Employee
Gloria Rivera- Student Employee
Jessica Sorensen- Student Employee
Special thanks to Christine Nadelman and Peter
Reinhold who provided years of hard work and
dedication to our office.
TEAM PAYROLL
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George Whiting (Payroll Coordinator)
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Student Payroll
Tricia Costa, ECSU Junior, 3rd year w/ Payroll
 Stephanie Smigel, ECSU Senior, 2nd year w/ Payroll
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Other Support Staff
Donna Moriarty
 Cyndi Brokaw
 Tina Haiderer
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ALLOCATIONS
We will determine the operating fund and work
study student employee allocations for each
department for the 2009-2010 academic year
based on budgetary constraints.
 Freshman student employees cannot work more
than ten hours per week. However,
upperclassman are eligible to work twelve hours
per week.
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WORK STUDY
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Students are granted work study in their financial aid package.
Supervisors must monitor their hours to ensure that the students
do not earn more than they were awarded.
Students who had work study last year are not guaranteed to be
awarded it again this year. These students may be placed on a
work study wait list by request, but we can not make any
promises.
Deadline for work study placement is September 4th
Planning of hours is recommended due to the
increase in minimum wage and no change in
the work study awards.
PAPERWORK AND AUTHORIZATION
VOUCHER
You must not allow your
students to work until
you have received a
signed copy of the Work
Authorization Voucher.
 It is important that you
fill in ALL information
on the voucher very
Carefully.
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Accurate grant codes
Exact starting and
ending dates
EVALUATIONS
We have provided you with a
sample evaluation for your
use.
 Supervisors should evaluate
student employees in order to
improve productivity and
limit the number of
grievances.
 Students may also want to
complete supervisor- and selfevaluations in order to
promote better
communication.
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GRIEVANCES
The student employment office must be notified if
student employee grievances occur. These
grievances must be handled carefully and
confidentially.
 Our policy requires supervisors to follow a three
stage process.
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First stage- Oral Warning
 Second stage- Written Warning
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We are happy to provide supervisors with templates.
Third stage- Referral to Student Employment
WEBSITE
Jobs may be stored in four different modes on
www.ecsujobs.org
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Pending Approval- jobs must be
approved by our office before
being listed online.
Listed Jobs- these jobs will
appear on the website and will
collect applications. Students
can be hired while your job is in
this mode.
ADDITIONAL MODES
 Review
Mode- these jobs are not available
to students online, however, you may hire
students while the job is in this mode.
 Storage Mode- if you place your job in this
mode the applications you have collected
will be permanently deleted. In order to
hire students you need to move this job to
a different mode.
EDIT JOBS
Before posting or hiring
for a position, make sure
that the number of
available openings is not
zero.
 Check the start and end
dates to ensure that they
are for the right term.
 Be sure that the pay rate
matches the job
responsibilities
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GREETINGS AND REJECTIONS
You can view applications by
following the link on the
control panel.
 Please make sure to send out
greetings and rejections to all
potential applicants.
 You can do this while viewing
the applications.
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MINIMUM WAGE
Minimum wage in Connecticut is currently $8.00
an hour.
 Minimum wage is set to increase on January 1,
2010 to $8.25 an hour.
 We will automatically increase any employees
making minimum wage to the new pay rate
effective the first pay period of the year.
 Students making more than minimum wage will
not receive a pay increase.
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STUDENT PAYROLL
What you should know.
 Who does what.
 Things that make us happy.
 Things that make us sad.
 How you can help us.
 How can we assist you better?
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ANY QUESTIONS?
Thank you for attending! Please feel free
to contact us anytime.
Financial Aid and Veterans Affairs Office
(Financial Aid, Student Employment, Veterans Benefits)
(p) x54435
(f) x52811