Transcript Slide 1

Employee Services / System
Business Partner Session
January 2014
HRMS Updates
• Leave Accrual Process Change
– Leave accruals will now be done based on job eligibility
• PERA AED and SAED Rates have increased
– AED increased to 3.8% and SAED to 3.5% (total increase of 0.9%)
• ePERs mandatory training requirement
HRMS Updates
• Portal Changes
– Due to Phishing scams, and to protect our employees, both
the direct deposit and W-2 pages are offline. They will
return later this spring as new security measures are in
place.
– Please have employees fill out paper forms for direct
deposit changes and W-2 reissue requests.
• The W-2 will be mailed this week to every employees’ home using
their mailing addresses.
• Reissues of 2013 W-2s will begin on February 14.
• eBenefits coming soon to the CU Resources page
HCM/Finance 9.2 Upgrade Project
Finance and Human Capital Management (HCM) Systems
•
Campus leadership approved a joint Finance and Human Capital Management (HCM)
Systems PeopleSoft 9.2 upgrade project in fall 2013.
Development
Summer/Winter
2014
Planning & Design
Spring 2014
Testing –
Spring 2015
Training –
Fall 2015
Go Live November 2015
•
Two-year project involves multiple units, including the Office of University Controller,
Employee Services and University Information Systems
•
Upgrade includes many new features, functions and enhancements compared to our
current versions
7/21/2015
4
Why HCM?
Oracle PeopleSoft moved from the HRMS to HCM as a strategic approach to highlight functionality and processes
available in the system used for people management and development.
CU will begin referring to the system as HCM to promote the overall new functionality and features, which will be
available* with the upgraded version. (*Depending on final functionality decisions)
7/21/2015
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Planning &
Design
CheckPoint
Spring 2014
FEBRUARY
JANUARY
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9.2 Functional
Review
Taleo/Recruiting
Demos
Customization
Review
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9.2 Functional
Review
Taleo/Recruiting
Evaluation
Software decision
Contact U of MO
7/21/2015
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8.9 to 9.2 Delta
Training
Forms RFP
• New Hire
• ePAF
• My Leave
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Campus Fit/Gap
Business Process
Redesign
JUNE
MAY
APRIL
MARCH
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Campus Fit/Gap
Business Process
Redesign
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Fit/Gap
Documentation
Customization
Documentation
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Payroll Updates
• ES is pleased to welcome Kathy Rasco to Employee Services.
She is the executive director of Human Resources and will be
overseeing the payroll counselors. Her email address is
[email protected]
• Becky Hammond is the payroll manager and the direct
supervisor of the payroll counselors. Her email address is
[email protected]
• The payroll counselors are: Debi Ryan, Glenda Barron, Tacy
Harris, Melissa Kent and Karen Dreiling.
Payroll Updates
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If either the individual who processes the payroll or the approver will be out
during the times designated for payroll processing, there should be
coordination with the back-ups. Your assistance with this helps to ensure
employees are paid on time.
ES will be providing some additional guidelines on which circumstances may
prompt a review and possible exception to the hand-drawn procedure. The
preference is always to adjust any incorrect payments through the time
collection process or with the special off-cycle process.
If you do have a question relating to payroll processing or a pay calculation,
please note that the Payroll Counselors are happy to assist you. You may reach
them at [email protected], or by calling 303-860-4200, option 2.
Let’s all encourage employees to check their paychecks up to 5 days before the
pay date. Early detection of an error--in amount or account number--would
allow Employee Services to correct so the pay is reflected accurately and the
funds are deposited into the correct account.
HRMS Updates
Special Offcyle Time Collection Process

Time Collection opens the morning following regular cycle time collection

Time Collection close: Noon on the last Tuesday of the current month, or on the first Tuesday of
the next month. Please refer to your campus payroll calendar for processing deadlines.

Payday for special off-cycle will be on the Friday of—or the Friday following--monthly payroll,
never before.

Guidelines, quick reference guide and FAQ for this process were sent via email to all HR and
Finance HRMS users on Wednesday, January 22. These guides can be found on the Employee
Services procedural statements Web page (https://www.cu.edu/es/procedures/)
Benefit Updates
• Preparing and processing leave payouts for retirees
Jobs at CU Updates

The ability to edit reference provider email addresses for all HR roles has been disabled.

Going forward, if an applicant enters an incorrect email address for a reference
provider, the application must be reactivated, and the applicant must be emailed.

If the posting’s workflow state was set to “Request Letters of Recommendation” when
the application is submitted, all reference providers who have not finalized uploading
their letters will be sent another reference request email.

If you have an applicant who will need their reference provider re-solicited, you can go
to the recommendations tab and manually send the reference provider a reference
email request.
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Questions regarding this process change? Please contact the Jobs at CU support desk at
303-860-4200, option 5, or via email at [email protected].
Employee Services Web Project
New Navigation, Organization and
Constant Improvement
CU.edu/ES - Navigation
• Richer, more modern design
• Intuitive menu structure
• Adaptive pages
– Mobile-friendly
• Tailored Information
– By employee type
– By role
CU.edu/ES - Search
• High-quality search results
• Result list filters
– Example search: “leave”
– By department
• See results located only in Employee Services pages.
– By content type
• See only FAQ
• Directory tab
CU.edu/ES – Business Partners
• PPL/DRL/HRL = Business Partner:
– Any employee who—in addition to his/her main
job responsibilities—supervises or manages job or
finance information, and communicates important
job-related updates to his/her team.
• Special business partner section
– HRMS training info, task-based how-tos, resources
CU.edu/ES – Constant Improvement
• Streamlining and standardization initiative
• Additional resources coming
– Financial Education
• Feedback
– Site feedback tab on top menu
Questions?
Mark your calendars….
Upcoming Employee Services/Business Partner Sessions:
CU-Boulder
CU Colorado Springs
CU Denver
CU Anschutz
CU System
Q2
9 - 11:30 a.m. Tuesday,
April 22
2 - 3:30 p.m. Wednesday,
April 23
9:30 - 11 a.m. Thursday,
April 24
1:30 - 3:30 p.m. Monday,
April 21
1:30 - 3 p.m. Thursday,
April 24
Q3
9 - 11:30 a.m. Tuesday,
July 22
2- 3:30 p.m. Thursday,
July 24
9:30 - 11 a.m.
Wednesday, July 23
1:30 - 3:30 p.m. Monday,
July 21
1:30 - 3 p.m. Wednesday,
July 23
Q4
9 - 11:30 a.m. Thursday,
Oct. 30
2 - 3:30 p.m. Tuesday,
Oct. 28
9:30 - 11 a.m.
Wednesday, Oct. 29
1:30 - 3:30 p.m. Monday,
Oct. 27
1:30 - 3 p.m. Wednesday,
Oct. 29
Upcoming Employee Services Expo:
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Coming in late March
See you then!