Transcript Federal Plan of Work/Annual Report

DANRIS-X Training
Why, When, How?!
September 29, 2011
Office of Program Planning and Evaluation
&
Academic Personnel Unit
Desired Outcomes
• Understanding of the DANRIS-X components and their linkages
• Understanding of the uses of DANRIS-X data
• Understanding of the DANRIS-X reporting calendar
• Understanding of the Academic Annual Evaluation DANRIS-X
retrieval
• Understanding how to define and report outcomes
• Awareness of available DANRIS-X Help resources
Agenda
Welcome and introductions
Overview PowerPoint presentation
Review the application
Wrap-up/Meeting evaluation
Why do we have DANRIS-X?
• Decrease duplicative effort; link current
systems
• Provide accountability to stakeholders
(local, county, state, and federal
governments and the general public)
• Document programmatic
outcomes/impacts more fully
• Document that all CE programs comply
with USDA non-discrimination policy
CRIS
Reporting
AES Faculty
DANRIS-X
Annual Plan
CE Specialists
Linking Our Systems
Federal
Plan of Work &
Annual Report
DANRIS-X
Annual Report
CE Specialists
Other
Reports
Grant Tracking
System
CE Advisors
Taxonomy &
Personnel
System
Academic Profile
CE Academics
DANRIS-X
CASA
CE Advisors
DANRIS-X
Annual Plan
CE Advisors
DANRIS-X
Annual Report
CE Advisors
CE Advisor
PR,
Annual
Evaluation
How ANR Administration Uses DANRIS-X Data
• Federal Plan of Work and Annual Report
• ANR Program Planning/Resource
Allocation
• Legislative/External/Internal Requests
UNIVERSITY OF CALIFORNIA
DIVISION OF AGRICULTURE AND
NATURAL RESOURCES
2010 Combined Research and Extension
Federal Annual Report
UNIVERSITY OF CALIFORNIA
DIVISION OF AGRICULTURE AND
NATURAL RESOURCES
Agricultural Experiment Station
and Cooperative Extension
FY 2012-2016Combined Research
and Extension Federal Plan
Submitted April 1, 2011
Approved May 26, 2011
Agricultural Experiment Station
and Cooperative Extension
Submitted April 1, 2011
Approved May 26, 2011
How USDA NIFA Uses Our Reporting Info.
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
ANR Academic FTE by Topic
250
200
150
Advisors
Specialists
AES faculty
FTE
100
50
0
NR and
Environ
Plants and Animals and Ag, NR and Food/non Econ, mkts Human nut,
systems
systems
biol eng
food prods and policy food safety,
health
Topic
Families,
youth,
communi.
Prog/proj
suppt,
admin,
comm
CD Admin
FTE
How Advisors can use DANRIS-X data
• Program Development
– Captures logic model information: situation, participation,
activities, outputs, outcomes and impacts
• Accountability
– Document providing services/results and compliance with nondiscrimination policy
• Merit and Promotion process (Optional)
– Use the Annual Evaluation Retrieval
– Record information for Program Review Dossier
• Taxonomy & Personnel System (TSP) – NEW!
– Network using the database search
Academic Annual Evaluation Retrieval
•
Data retrieved from DANRIS-X Plan, Report & CASA
•
1 Retrieval for parts of Sections A, B & C
•
Available as Word document to download
•
Access on the Program Review webpage or in the
DANRIS-X application
•
Upload to on-line to the Program Review webpage
DANRIS-X Calendar
Based on federal fiscal year: FY 2011 = Oct 1, 2010 – Sept 30, 2011
Oct 17, 2011
Oct 21, 2011
FY 2011 Report and CASA CLOSES
FY 2012 Report and CASA OPENS
Oct 21, 2011
Annual Evaluation Retrieval
AVAILABLE
Nov 14, 2011
CD CASA Reports DUE
Jan 12, 2012
Mar 12, 2012
FY 2013 Plan OPEN
FY 2013 Plan CLOSES
Advisors’ 3 Modules
• CASA
• Annual Plan
• Annual Report
CASA (Contacts And Self Assessment)
• Clientele groups definitions
• Actual contacts
• Outreach methods
• Outreach accomplishments
Advisor Annual Plan
– County FTE allocation
– ANR Issue/Knowledge Area FTE
– Projects/Programs
•
•
•
•
•
•
Situation Statements
Clientele
Commodities
Methods
Anticipated Outcomes
Multi-state Activities
Advisor Annual Report
Projects/Programs:
–
–
–
–
–
Exten./Res./Creat. Activities
Actual Outcomes
Publications
Grant Support
Multi state Activities
Individual Information (optional):
– University/Public Service
– Professional Competence
– Annual Evaluation Narratives
Emphases on Results
• Quantification of activities/products – Outputs
• Quantification of accomplishments – Outcomes
• Documentation of longer-term effects - Impacts
Activities/Outputs:
What did you deliver?
•
Direct Extension Methods
– Classes, Workshops, Field Days…
•
Indirect Extension Methods
– Newsletter, Websites, Radio Programs…
•
Research and Creative Activity Methods
– Basic/Applied Research, Videos, Curricula…
•
Publications
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes
– Knowledge
– Attitude
– Skill
• Action Outcomes ~ medium-term changes
– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes
– Social/Health
– Economic
– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome:
•
1388 child care staff and parents
of preschool children gained
knowledge on packing safe and
healthy brown bag lunches for
preschool children
Behavior Outcome:
• 175 rice farmers and pest control
advisers developed weed
management programs that rotate
modes of action on at least 50% of the
total acreage to minimize herbicide
resistance development.
Economic Outcome/Impact:
• Pistachio owner/operators, with orchards
covering 50,000 acres, have begun to
utilize mechanical pruning instead of
labor-based cultural practices, which
reduced their management costs from
$200 per acre to about $50.
Program Action: Logic Model
Outcomes
Situation
Plan
Situation
Statement:
Identify
Problem
or Need
Inputs
Methods
Report
Report
Grants:
Invest
Staff,
Volunteers,
Money,
Materials,
Knowledge
Activities &
Publications:
Deliver
Products
or
Services
Learning &
Behavior
Report
Impacts
Report
Outcomes:
Outcomes:
Change in
Program
Participants
Change to
Population
or Area
Resources
• People
– Christopher Hanson: (510) 987-0628 or
[email protected]
– Katherine Webb-Martinez: (510) 987-0029 or
[email protected]
– David White: (530) 752-8496 or
[email protected] (For CASA content/policy only)
• Websites
– http://ucanr.org/danris-x
– http://ucanr.org/sites/CEprogramevaluation/
– https://ucanr.org/portal/taxonomy/
The End…
•Questions?
•Comments?