Transcript Document

IEEE Student Branch Guide
Executive Committee / Chair
Hanan Mekawy
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Chair
Responsible for the overall management of all
Branch affairs
Preside at all meetings of the Branch
Should be organized, professional and concise.
Hold regular meetings of the Branch Executive
Committee
Be enthusiastic, open and receptive to new ideas
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Chair
Prepare the necessary reports for IEEE
headquarters, such as the Annual Plan and
meeting minutes to receive rebate checks
Arrange for the election of Officers on a calendar
year basis or several months before graduation
Communicate frequently with other Officers.
Stay in touch with your Officers by e-mail if they
are away from campus
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Vice Chair
Chair responsible for operating the branch, vice
chair responsible for communicating with society
and section
You should continue to offer your assistance to
the Chair.
If you find the Vice Chair position to be an easy
one, you are not contributing to the Branch
as you should be!!!!
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Vice Chair
Because the duties of the Vice Chair are not as
well defined as in other officers, it is imperative
that you take the initiative to seek out areas
where you may be of assistance
Organizing field trips, special events or speakers
which involve additional coordination beyond
regular programming efforts
Being responsible for refreshments at Branch
meetings. Often sharing a “common table” is a
good way to increase meeting attendance.
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Strategic Meeting
Start with a project
plan
Identify Key
Milestones
Assign responsibilities
to the appropriate
resources
Fix weekly meetings
to follow up with the
executive members
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Strategic Meeting
Report your activities on a regular basis
Engage your team members
Consult your Academic Advisor, and mentor
Prepare meeting agendas and minutes
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Reporting
L31 Report: Every active student branch is
required to report all administrative and technical
meetings through the vTools.
Annual Plan: November or two months after the
academic year begins
Annual Report: May or six months after the
academic year begins
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WHY is it important?
Branches that do file
their reporting receive
$2.00 per student
member based on the
prior year end
membership count
and an additional $50
for branches that have
1-49 members and
$100 for branches
that have 50 plus
members.
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Banking
Send request to the Treasury Department via email to: concentration- [email protected]
New Officer??? Request a signature card from the
Treasury Department at: [email protected] , complete it and mail the
original back to us. New Treasurers will be notified
via e-mail when they are authorized to begin
signing checks.
Online Access:
https://webapps1.ieee.org/CBRS/CBRS
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Elections
These Policies and Procedures are intended to
guide orderly, fair, open, and consistent conduct
of the nominations and elections of officers
Elections shall be conducted with electronic voting
as the first option (e-first voting). An email
message will be sent to all members which
includes a link to the online voting website.
The online voting website contains the ballot itself
as well as candidate position statements and
biographical sketches.
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Elections
All candidates must be
members
No individual shall be
nominated for two positions
in the same election.
No individual shall be
nominated for a given
position more than two
consecutive times
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Questions?
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