Transcript Admin Code - Ashland Independent Schools

Office of Assessment and Accountability
Kentucky Department of Education
KDE:OAA:DSR 11/13/12
1
Allegation
Inappropriate Assistance/Intervention by Staff
# of Incidents
Test Security (Staff)
Test Security (Student)
Out of Order (Staff)
Out of Order (Student)
Special Education
Student Action
Missing Test Booklets
Other
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Allegation
# of Incidents
Inappropriate Assistance/Intervention by
Staff
22
Test Security (Staff)
33
Test Security (Student)
3
Out of Order (Staff)
32
Out of Order (Student)
33
Special Education
59
Student Action
37
Missing Test Booklets
Other
2
63
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

To review the appropriate practices for the state
assessment system as defined in the
Administration Code for Kentucky’s Educational
Assessment Program (703 KAR 5:080)
Revised September 2009
To review the Inclusion of Special Populations in
the State-Required Assessment and Accountability
Programs (703 KAR 5:070)
Revised February 2009
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I.
II.
III.
IV.
V.
VI.
Rationale
Appropriate Assessment Practices
Violations of the 703 KAR 5:080 Administration
Code
Review of Secure Assessment Components
Proper Reporting of Nonacademic Indicators
Signature Page
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NOT ACCEPTABLE
ACCEPTABLE
From the Regulation
Positive Statement
 Aligns
 Topic Change appears
below line in regulation

Negative Statement
 Aligns
 Topic Change appears
below line in regulation

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Multiple state-required
assessments
1.
Professional Ethics
 704 KAR 20:680
2.
3.
Educational Defensibility
 Teach the content
Student Ownership
 All work done entirely by the student
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Access
Alternate Assessment
ACT
PLAN
EOC
KY
NonAcademic Data
EXPLORE
K-PREP
(CRT/NRT)
CCR Assessments
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Test Security, Procedures for
Reporting Errors, Classroom
Materials, Administration Practices,
Test Preparation, Inclusion of Special
Populations, & Alternate Assessment
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 Requires
annual training for all individuals
involved in any component of the state
assessment
 Annually
read and comply with documents and
manuals specific to the state-wide assessment
 Training
includes “documents and
administration manuals specific to staterequired assessment components”
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 Training
must be completed prior to any state
required assessment administration
 703
KAR 5:080 & 703 KAR 5:070 shall be
reviewed prior to spring test administration by
all involved in assessment
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“DACs, administrators, and teachers shall ensure
the security of the assessment materials before,
during, and after test administration.”
“When not being used for a scheduled testing
session, all assessment materials shall be stored
in a secure location with access granted to
authorized personnel only.”
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ACCEPTABLE

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
Using Kentucky Core
Content for Assessment
and Kentucky Common
Academic Standards
Using released items
Signing of nondisclosure
forms by noncertified
personnel assisting with
testing
NOT ACCEPTABLE
Revealing any secure
test item
 Using secure test items
to prepare students for
assessment
 Taking notes about or
discussing the content,
concepts or structure of
any secure test item

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ACCEPTABLE
Using technology to
save responses to CDs
or portable drives (i.e.,
flash drives, floppy
discs, etc.)
 Copying of Alert
Papers by DAC, BAC or
school administrator

NOT ACCEPTABLE
Saving student responses
electronically to local
drives or network drive
 Reproducing secure test
materials in any way
 Access to electronic
devices with wireless
communication or
imaging capabilities

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ACCEPTABLE
Destroying student
notes, rough drafts or
scratch paper after
testing
 Visually scanning
student response
booklets for stray
marks and “good faith
effort”

NOT ACCEPTABLE
Scoring of test items or
rough drafts is not
permitted
 Reading student
responses in entirety for
“good faith effort” is not
permitted

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ACCEPTABLE



Distributing Test
Administration Manuals
(TAMs) to
administrators or
proctors prior to the
testing window
Distributing tests in the
order of the shrinkwrapped packages
Ensuring that reusable
test materials are free
of any marks made by
past students
NOT ACCEPTABLE

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Making test booklets available
to administrators or proctors
prior to the testing window
Showing test items to anyone
not administering the test
Leaving test booklets
unattended outside of locked
storage
Storing test booklets in a
classroom without doublelocked storage
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Example – For DAC
Sent to KDE from DAC
Grade Level
Grade 4
Content Area & Part
Reading – Part B
Form
Form 3A
Page Number
Page 30
Identify item as multiple choice or
open response or on-demand
writing prompt
Multiple Choice Item # 2
Error or Problem
No correct answer choice
provided
Do not reproduce test item!
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o
o
o
Content information or strategies/processes cannot
be displayed on any classroom surface, including
clothing.
Materials containing content information or
strategies/processes added to classroom surfaces
during instruction must be removed or covered
during the assessment.
Periodic tables and motivational-type posters may
remain.
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What are acceptable materials
on the walls, ceilings, floors,
blinds, windows and clothing
during testing?
ACTIVITY
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 Dictionaries
& Thesauri for on-demand writing
 Calculators as designated in the administration
manual for that assessment
 Refer to EXPLORE, PLAN & ACT manuals for
acceptable calculators
 Blank
writing or graph paper, blank overlay
sheets, and bookmarks which are free of
content
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 Sharing
calculators during testing session
 Leaving
the testing area for calculators,
dictionaries, thesauri, blank writing or graph
paper, etc.
 Having
materials or information at the student
workstation that was not sent as a part of the
assessment
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General Instructions
“Do your best”
“Stay on task”

Assistance or Evaluative
Comments
“You can do better.”
“You can write more.”
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 Accommodations
for assessment shall be
consistent with a student’s current IEP, 504
Plan or PSP.
 Accommodations for one student shall not
interfere or influence the assessment of
another student.
 Students who exhibit disruptive behavior prior
to or during testing may be tested in a different
location from their peers.
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 Restroom
breaks are allowed, if the student is
monitored at all times.
 Lunch Break
 Tests should be scheduled to avoid lunch.
 If lunch is unavoidable, it should be brought to the
students in the testing area.
 If there are too many students to bring lunch to the
testing area, then students may be escorted to the
lunchroom and monitored to prevent discussion.
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All students in the same grade level in the same school
must be simultaneously assessed in the same content
area.
• Students that are absent should resume testing
with their class in the section that the class is
testing.
• Example: A student that was absent for Part A and
returns to school when Part B is being
administered will take Part B with the class. Then
he will take Part A in a makeup session later.
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

Time Limits and extended time for each
assessment must be followed per the
administration manual.
Students with extended time as an
accommodation on an IEP, 504 Plan or PSP
may have additional time during that school
day.
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 If
a student is ill and cannot finish the test
section, the student may complete that section
later. The student may not return to previously
answered parts of the section.
 If
a student leaves during the test session for a
reason other than sudden illness, the student
cannot complete the test section at a later time.
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ACCEPTABLE – Instructional
Practice
• Continuing normal instruction
during testing window
• Ongoing regular review of
year long content
• Embedded test taking
strategies in regular content
instruction
• Test item retaken for
disciplinary purposes
NOT ACCEPTABLE –
Instructional Practice
• Cessation of normal
instruction during testing
window
• Review of content based upon
information from secure test
materials
• Test prep courses with no link
to Program of Studies
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 Test
preparation or practice activities are not
to be conducted instead of regular classroom
instruction.
 Teachers
and other staff shall not be required
to conduct test preparation or practice
activities outside the normal work day.
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Can include pre-writing requirement (type to be
determined by the student)
Cannot require complete first drafts
Cannot include evaluative statements or grade
assignments of test answers
Cannot give feedback until after test booklets are
returned to the BAC or DAC
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Shall be consistent with those applied within
the regular curriculum or with the larger school
program in general and attainable year round
for student achievement.
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Follow School Food Services Guidelines and local and state boards
finance policies.
Local school board funds or cash awards from school activity funds
generated by students shall not be used for student incentives.
ESS funds shall not be used for test preparation.
Donations from individuals, businesses, parents or school staff can
be used for student incentives.
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 Those
providing accommodations must be
trained in Administration Code and how the
student uses accommodations.
 Accommodations
during an assessment shall
be consistent with 703 KAR 5:070, Procedures
for the Inclusion of Special Populations
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 Students
in program have primary ownership
of assessment pieces
 Yearly
training for administration is required
 Alternate
materials
Assessment components are secure
 Altering
results of Alternate Assessment
components is prohibited
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
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All allegations, or perceived inappropriate testing
procedure or behavior, should be reported to the
Building Assessment Coordinator (BAC) and then
to the District Assessment Coordinator (DAC).
If the DAC is the one not following proper
procedure and does not correct or report the
situation, a call or e-mail can be placed to the
Allegations Coordinator in the Office of Legal
Services by any concerned person.
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Step 1
Allegation referred to KDE Allegation Coordinator
Step 2
KDE manages investigation process
Step 3
Findings reported to Board of Review
Step 4
Board of Review makes recommendations to Commissioner of Education
Step 5
Commissioner of Education makes final determination
Step 6
District receives letter from KDE with action to be taken
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

Parents and Others not employed by a
Kentucky Public School District may review
secure materials at the KDE office in
Frankfort and not at the local district.
A nondisclosure statement must be signed
before reviewing secure assessment
components.
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 Local
districts shall:
◦ report data to KDE.
◦ inform KDE of any errors in reporting.
 Data
that is reported is lagged by one year.
◦ Example: Information reported in fall will be
information regarding students in the prior school
year.
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Office of Assessment and Accountability
Division of Support and Research
(502)564-4394
[email protected]
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