Transcript Administration Code Training

Office of Assessment and Accountability
Kentucky Department of Education
August 2009
1
Allegation
Inappropriate
Assistance/Intervention by Staff
Test Security (Staff)
Test Security (Student)
Out of Order (Staff)
# of Incidents
Out of Order (Student)
Special Education
Student Action
Missing Test Booklets
Unavailable
Other
August 2009
2
Allegation
Inappropriate
Assistance/Intervention by Staff
# of Incidents
Test Security (Staff)
18
39
Test Security (Student)
27
Out of Order (Staff)
24
Out of Order (Student)
Special Education
Student Action
Missing Test Booklets
Other
6
36
4
Unavailable
47
August 2009
3
 To
review the appropriate practices for the
state assessment system as defined in the
Administration Code for Kentucky’s
Educational Assessment Program (703 KAR
5:080)
Revised May 2009
 To
review the Inclusion of Special Populations
in the State-Required Assessment and
Accountability Programs (703 KAR 5:070)
Revised October 2008
August 2009
4
I.
II.
III.
IV.
V.
VI.
Rationale
Appropriate Assessment Practices
Violations of the 703 KAR 5:080 Administration
Code
Review of Secure Assessment Components
Proper Reporting of Nonacademic Indicators
Signature Page
August 2009
5
ACCEPTABLE
NOT ACCEPTABLE
From the Regulation
Positive Statement
 Aligns
 Topic Change appears
below line in regulation


New or Clarified
information in Bold
Blue
Negative Statement
 Aligns
 Topic Change appears
below line in regulation


New or Clarified
information in Bold Blue
From the PowerPoint
August 2009
6
Multiple state-required assessments
1.
Professional Ethics
 704 KAR 20:680
2.
Educational Defensibility
 Teach the content
3.
Student Ownership
 All work done entirely by the student
August 2009
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NRT
KCCT
Alternate
Assessment
ACT
PLAN
EXPLORE
Access
KY
NonAcademic
Data
August 2009
8
Test Security, Procedures for
Reporting Errors, Classroom
Materials, Administration Practices,
Test Preparation, Inclusion of Special
Populations, & Alternate Assessment
August 2009
9
 Requires
annual training for all individuals
involved in any component of the state
assessment
 Annually
read and comply with documents and
manuals specific to the state-wide assessment
 Training
includes “documents and
administration manuals specific to staterequired assessment components”
August 2009
10
 Training
must be completed prior to any state
required assessment administration
 703
KAR 5:080 & 703 KAR 5:070 shall be
reviewed prior to spring test administration by
all involved in assessment
August 2009
11
“DACs, administrators, and teachers shall ensure
the security of the assessment materials before,
during, and after test administration.”
“When not being used for a scheduled testing
session, all assessment materials shall be stored
in a secure location with access granted to
authorized personnel only.”
August 2009
12
ACCEPTABLE
 Using
Kentucky’s
Core Content for
Assessment
 Using released
items
 Signing of
nondisclosure forms
by noncertified
personnel assisting
with testing
NOT ACCEPTABLE
 Revealing
any secure
test item
 Using secure test
items to prepare
students for
assessment
 Taking notes about or
discussing the
content, concepts or
structure of any
secure test item
August 2009
13
ACCEPTABLE
 Using
technology to
save responses to
CDs or portable
drives (i.e., flash
drives, floppy discs,
etc.)
 Copying of Alert
Papers by DAC, BAC
or school
administrator
NOT ACCEPTABLE
 Saving
student
responses
electronically to local
drives or network drive
 Reproducing secure
test materials in any
way
 Access to electronic
devices with wireless
communication or
imaging capabilities
August 2009
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ACCEPTABLE
 Destroying
student
notes, rough drafts
or scratch paper
after testing
 Visually scanning
student response
booklets for stray
marks and “good
faith effort”
NOT ACCEPTABLE
 Scoring
of test items
or rough drafts is not
permitted
 Reading student
responses in entirety
for “good faith effort”
is not permitted
August 2009
15
ACCEPTABLE



Distributing Test
Administration
Manuals (TAMs) to
administrators or
proctors prior to the
testing window
Distributing tests in
the order of the
shrink-wrapped
packages
Ensuring that reusable
test materials are free
of any marks made by
past students
NOT ACCEPTABLE
Making test booklets
available to administrators
or proctors prior to the
testing window
 Showing test items to
anyone not administering
the test
 Leaving test booklets
unattended outside of
locked storage
 Storing test booklets in a
classroom without doublelocked storage

August 2009
16
Example – For DAC
Sent to KDE from DAC
Grade Level
Grade 4
Content Area & Part
Reading – Part B
Form
Form 3A
Page Number
Page 30
Identify item as multiple
Multiple Choice Item # 2
choice or open response or
on-demand writing prompt Do not reproduce test item!
Error or Problem
No correct answer
choice provided
August 2009
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Content information or strategies/processes
cannot be displayed on any classroom surface,
including clothing.
Materials containing content information or
strategies/processes added to classroom surfaces
during instruction must be removed or covered
during the assessment.
Periodic tables and motivational-type posters may
remain.
August 2009
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What are acceptable
materials on the walls,
ceilings, floors, blinds,
windows and clothing during
testing?
ACTIVITY
August 2009
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 Dictionaries
& Thesauri for on-demand writing
 Calculators as designated in the administration
manual for that assessment
 Required for KCCT Mathematics
 Optional for KCCT, other content areas
 Refer to EXPLORE, PLAN & ACT manuals for
acceptable calculators
 Blank
writing or graph paper, blank overlay
sheets, and bookmarks which are free of
content
August 2009
20



Sharing calculators during testing session
Leaving the testing area for calculators,
dictionaries, thesauri, blank writing or graph
paper, etc.
Having materials or information at the student
workstation that was not sent as a part of the
assessment
August 2009
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General Instructions
“Do your best”
“Stay on task”

Assistance or Evaluative
Comments
“You can do better.”
“You can write more.”
August 2009
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 Accommodations
for assessment shall be
consistent with a student’s current IEP, 504 or
PSP.
 Accommodations for one student shall not
interfere or influence the assessment of
another student.
 Students who exhibit disruptive behavior prior
to or during testing may be tested in a different
location from their peers.
August 2009
23
 Restroom
breaks are allowed, if the student is
monitored at all times.
 Lunch Break
 Tests should be scheduled to avoid lunch.
 If lunch is unavoidable, it should be brought to the
students in the testing area.
 If there are too many students to bring lunch to the
testing area, then students may be escorted to the
lunchroom and monitored to prevent discussion.
August 2009
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All students in the same grade level in
the same school must be simultaneously
assessed in the same content area.
• Students that are absent should resume
testing with their class in the section that
the class is testing.
• Example: A student that was absent for Part
A and returns to school when Part B is
being administered will take Part B with the
class. Then he will take Part A in a makeup
session later.
August 2009
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

Time Limits and extended time for each
assessment must be followed per the
administration manual.
Students with extended time as an
accommodation on an IEP, 504 Plan or PSP
may have additional time during that school
day.
August 2009
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 If
a student is ill and cannot finish the test
section, the student may complete that section
later. The student may not return to previously
answered parts of the section.
 If
a student leaves during the test session for a
reason other than sudden illness, the student
cannot complete the test section at a later time.
August 2009
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ACCEPTABLE –
Instructional Practice
NOT ACCEPTABLE –
Instructional Practice
• Continuing normal
instruction during
testing window
• Cessation of normal
instruction during
testing window
• Ongoing regular
review of year long
content
• Review of content
based upon
information from
secure test materials
• Embedded test taking
strategies in regular
content instruction
• Test item retaken for
disciplinary purposes
• Test prep courses with
no link to Program of
Studies
August 2009
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•
•
Test preparation or practice activities are not
to be conducted instead of regular classroom
instruction.
Teachers and other staff shall not be required
to conduct test preparation or practice
activities outside the normal work day.
August 2009
30


Can include pre-writing requirement (type to
be determined by the student)
Cannot require complete first drafts
 Cannot
include evaluative statements or grade
assignments of test answers
 Cannot
give feedback until after test booklets
are returned to the BAC or DAC
August 2009
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Shall be consistent with those
applied within the regular
curriculum or with the larger school
program in general and attainable
year round for student achievement.
August 2009
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 Follow
School Food Services Guidelines and local
and state boards finance policies.
 Local
school board funds or cash awards from
school activity funds generated by students shall
not be used for student incentives.
 ESS
funds shall not be used for test preparation.
 Donations
from individuals, businesses, parents or
school staff can be used for student incentives.
August 2009
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

Those providing accommodations must be
trained in Administration Code and how the
student uses accommodations.
Accommodations during an assessment shall
be consistent with 703 KAR 5:070, Procedures
for the Inclusion of Special Populations
August 2009
34
 Students
in program have primary
ownership of assessment pieces
 Yearly
training for administration is
required
 Alternate
Assessment components are
secure materials
 Altering
results of Alternate Assessment
components is prohibited
August 2009
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August 2009
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 All
allegations, or perceived inappropriate
testing procedure or behavior, should be
reported to the Building Assessment
Coordinator (BAC) and then to the District
Assessment Coordinator (DAC).
 If
the DAC is the one not following proper
procedure and does not correct or report the
situation, a call or e-mail can be placed to the
Allegations Coordinator in the Office of Legal
Services by any concerned person.
August 2009
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Step 1
Allegation referred to KDE Allegation Coordinator
Step 2
KDE manages investigation process
Step 3
Findings reported to Board of Review
Step 4
Board of Review makes recommendations to
Commissioner of Education
Step 5
Commissioner of Education makes final determination
Step 6
District receives letter from KDE with action to be taken
August 2009
39


Parents and Others not employed by a
Kentucky Public School District may:
review secure materials at the KDE
office in Frankfort and not at the local
district.
A nondisclosure statement must be
signed before reviewing secure
assessment components.
August 2009
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August 2009
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
Local districts shall:
◦ report data to KDE.
◦ inform KDE of any errors in reporting.

Data that is reported is lagged by one year.
◦ Example: Information reported in fall will be
information regarding students in the prior school
year.
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Division of Assessment Support
Rhonda
Sims, Director
Phyllis Shuttleworth, Branch Manager
Joy Barr, Program Consultant
Cindy Greer, Program Consultant
Kathy Moore, Program Consultant
Kevin O’Hair, Program Consultant
Pam Powers, Systems Consultant IT
Chris Williams, Program Consultant
(502)564-4394
August 2009
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