Transcript Proctoring the Spring 2011 HSPE & DAPE

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The Guidelines for Tools, Supports, and Accommodations are the
same for all Washington state assessments.
Resources:
 Smarter Balanced Guidelines for Accessibility and Accommodations
 SB Template for Tools Supports Accommodations
 Materials Available for Student Use During Math and Science Assessments
 KSD Assessment Office Website http://www.kent.k12.wa.us/Page/4361
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State Laws Governing Security
All test content including, but not limited to, test booklets and accommodated
forms are confidential and must not be reviewed except to the extent necessary
for administration of state assessments.

Follow your school’s Test Security and Handling “Building” Plan

Tests must be locked-up when not in use
 Verify ID if you don’t know the student
 Only staff members carry test booklets
 Account for all secure materials



Ensure confidentiality of test booklets under your control
Ensure students have access to what they need – not an advantage
Provide appropriate allowable accommodations
for all students
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Follow the Code of Professional Conduct, Chapter 181-87 WAC.
Public school employees are expected to know and comply with
procedures, established by the Office of Superintendent of Public
Instruction.
Securing Testing Environment

Media should not be on campus
 Post “Testing – Do Not Disturb” signs
 Electronic devices are turned off and out of reach
(both staff and students should not use phones
during breaks)
 Backpacks and purses out of reach
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 Teach students test-taking strategies
 Familiarize students with question formats
o Multiple Choice
o Short-Answer
o Completion
o Essay
o Stand-Alone
 Familiarize students with how to accurately fill in an answer circle
 Encourage students to try questions and tasks even if they are uncertain
 Help students to relax and be confident
 Avoid excessive testing and coaching
Important: Use test results appropriately, including maintaining
confidentiality of individual student results.
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After
During
Before
 Read the Directions for Administration (DFA) including the directions to each
subject area (become familiar with the
text)
 Familiarize yourself with school’s Secure Test Materials Handling “Building” Plan
schedule and accommodations needed in your classroom
 Provide a positive environment
 Prepare your room
 Know what tools are allowed, they are also listed as you read the Directions to
students.
 Read directions verbatim and follow the directions in the DFA
 Monitor students
 Report irregularities to the SAC
 Inventory and return all test booklets to the SAC
 Inventory and return all other ancillary materials, i.e. yellow lined paper,
glossaries, or formulas sheets, if distributed
 Complete and sign a test security assurance form
 Provide feedback to OSPI via the Proctor Survey
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What is allowed during test
administration?
If a student asks
for help on a
question, we can
suggest:
We can re-read test
directions (NOT test
questions) aloud for any
test as many times as
students need.
At the beginning of the
test we can remind
students to complete
all questions.
When they begin to
turn in their booklets,
we can reread the
direction to the class,
“…Make sure there are
not unanswered
questions on any
page.”
For the Writing test:
* We can define single words in the
writing prompt (task) in a way that
ensures students understand.
* We can define any words or
phrases on the Writing checklist,
as long as we don’t hint or imply
how students should write their
response.
Smile and make eye contact
whenever possible!
• Read the
question quietly,
out loud to
yourself.
• Use your pencil
to underline key
words in the test
question.
• Think about what
the question is
asking you to do.
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Actively monitor. Ensure that students are:

Using #2 pencils (the scanner may not be able to read responses
with other lead types, which could affect the student's score)

Using only an approved calculator

Not sharing their work

Not using unauthorized tools or electronic devices

Not writing on the ½ inch outer edge of the booklet
Notice if students:

Are in need of an extra break

Need help navigating the assessment
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Who will test where?
Extended-time location
 Add your notes here
Extended testing time:
 If students are moving to a different testing location, a staff member
must transport the booklets and any ancillary papers, calculators,
and/or manipulatives.
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Slide 9
Add your notes
Students arriving late may test if:
 There is enough time to finish the assessment,
 They have not had access or knowledge about testing materials,
and
 Reading directions will not disturb others.
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 Close test booklets
 Instruct students not to discuss the test
 Students are monitored by staff until testing is complete
 Bathroom break – one student at a time
 Ensure students do not have access to the internet or cell phones

Add your staff break information here

Add the emergency contact number/plan should a proctor need
help during the assessment
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Uniform administration of state assessments ensures that no one student has
an unfair advantage over any other student:

Allow 15 to 20 additional minutes for test proctor activities

Breaks are not included in the timeframes below, follow breaks as outlined
in the DFA

Assessments are untimed but must be finished in the day in which it was
started unless specified in IEP or 504 plan for more than one day for a test
session.
Subject
Estimated Student Working Time per session
HSPE – Reading
100-120 minutes
HSPE – Writing
90-120 minutes per session
DAPE – Science
90-120 minutes
EOC –
Math/Science
120 minutes (single session)
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Refer to:
 Guidelines on Tools, Supports, & Accommodations
 Calculator and Electronic Device Policy
Manipulatives or tools not included in the guidelines should be considered not
allowed.
 Used in the classroom – this should not be the first time
 Available where students can get them if they elect to use them
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Before:
Receive and sign-out all test booklets and CDs
Verify appropriate ancillary materials for the content area
During:
Reporting a Perceived Error on the test (do not email test questions)
o Notify the SAC in person or over the phone of the perceived error, including
subject, grade, test booklet form, test question number and page number. SAC
completes the Test Ambiguity Form.
-
o Instruct students to do their best, the state will provide a remedy if necessary
o Defective Booklets
 Request a new booklet from the SAC
 Student continues in the new test booklet (verify student ID information is on the
booklet)
o Before students leave the room - Collect, inventory, and ensure that each
booklet is signed
After:
Return and sign-in all materials including scratch paper or sign-out to ExtendedRoom proctor
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 Pick-up booklets at _______ (Return booklets each day)
 DFA in the classroom (Reminder: Writing prompt is not in the
DFA - read from a student test booklet)
 Tools clearly identified for the subject area and available for
students
 Room is ready, walls have only appropriate materials
 Place “Testing-Do Not Disturb” sign on door
 Clear calculators, if applicable
 Collect backpacks and cell phones
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
Account for all test booklets

Account for all secured materials distributed (yellow, lined paper;
glossaries; formulas sheets; trigonometric tables)

Verify all test booklets are signed

Process for returning scratch paper is ________

Return booklets and secured materials at _______
(Return test booklets each day)

Sign and return the Test Security Assurance Form
Review your procedure when students finish before the rest of the class.
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QUIZ FOR PROCTORS
QUIZ KEY
Sample Questions
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When you have questions:
Test Proctors:
Contact your School Assessment Coordinator
School Assessment Coordinator:
Contacts the District Assessment Coordinator
7080 (Office)
District Assessment Coordinator:
Contacts OSPI.
OSPI will refer calls from school staff to their
District Assessment Coordinator.
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QUESTIONS?
THANK YOU!
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