MSP/EOC Spring 2013

Training-of-Trainers School Assessment Coordinators

http://www.k12.wa.us/TestAdministration/default.aspx

This material should be augmented with special consideration appropriate for your local district.

Revised February, 2013

Date

By April 15

Delivery and Administration Schedule

Activity

Deliver MSP materials to buildings

April 24-May 31 Online testing window – SHE, RV, TF, PPP April 24-May 16 Paper Pencil Testing window – No 6 th – 8 th on 24 th & 25th

May 14 May 15 May 16 May 20-23 May 24

Assessment Dept. reviews and picks-up

Early Return Materials SHE – 5 th grade Science DH – Reading all grades VVMS – Math 7 th & 8th

State mandated pick-up date for early return materials

Assessment Dept. reviews and picks-up MSP materials

State mandated pick-up date for all materials NCLB requires all Grade 3-8 students to take annual state assessments

Preparation

 Read the ACM and DFA (TIP: save as a PDF to your desktop to search for topics/questions)  Notify District Assessment Coordinator (DAC) of any changes to your Test and Security “Building Plan”  Complete the Proctor PowerPoint with building specific information  Familiarize your team with the tools and accommodations needed and allowed for each state assessment  Online: Test Tickets/Rosters are secured items and must follow the same protocols as test booklets

Preparing Students

 Resources and Tools (sample passages, questions, anchor sets, test and item specifications)   Reading Writing www.k12.wa.us/Reading/Assessment www.k12.wa.us/Writing/Assessment   Mathematics Science www.k12.wa.us/Mathematics/Assessment www.k12.wa.us/Science/Assessments.aspx

 Administrators  Item and Point Totals Charts and Scale Score Ranges at: www.k12.wa.us/assessments/StateTesting  Graduation requirements and resources: www.k12.wa.us/Resources  Web site links to Classroom Demos for: Translated CDs; Online Tools Training (OTT) and Demos; Slide 4

Policies and Test Security

State Laws Governing Security

All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments.

Securing Testing Environment Who and what can be in the testing room

 Trained proctors, not volunteers  No media (and limited access to the campus)   Only approved electronic devices No purses or backpacks near the students

What is your role and what are your responsibilities?

Superintendent (p7) Principal (p8) District Asmt. Coord. (p9) School Asmt. Coord.(p12) Special Ed. Coord.(p13) Technology Coord. (p11) Bilingual Coord. (p13)

Responsibilities of the School Assessment Coordinator (SAC)

Before:

 Attend required training  Provide training to all appropriate staff (including OTT and Demo)  Immediately inventory all material  Ensure security protocols in place  Provide test proctors with list of accommodations needed per student  Provide proctors with the contact information/process should an immediate need arise during testing

During:

 Provide a positive test-taking environment  Distribute all appropriate test materials and ensure security protocols  Monitor proper test administration  Report and document any irregularities to the DAC

After:

 Inventory and return test materials, including online test tickets (process ancillary material)  Complete Security Reports and required documentation

Assessment Options

Special Education Alternate Assessments:

 Basic (meet standard at level 2)  WAAS-Portfolio

Exemptions:

 NNEP; Medical Emergency Exemption; and Special Unavoidable Circumstances Appeals

Parent Refusals:

 Are treated as not tested and therefore, not meeting standard

Absenteeism:

 Absent unexcused are treated as not tested and not meeting standard  Absent excused is counted in AMO as non-participants

New Non-English Proficient (NNEP)

English Language Learners (ELL) - Students who qualify for English Language Development (ELD) services:

 Testing accommodations plans for ELL students must be documented and placed in the student’s cumulative folder

NNEP students enrolled in a U.S. public school within the 12 months prior to testing.

 Reading and Writing assessments are not required   Science & Math EOC assessments are required Math EOC counts toward AMO Participation Rate  (NCLB requires 95% participation) “Not tested” will effect AMO Proficiency Rate   May use translated Science or Math CDs according to ELL Plans Bubble “Y” Box 10 – NNEP to ensure the scores are not included in school/district results.

State Testing Schedules

Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student:

 Allow 15 to 20 additional minutes for test proctor activities   Breaks are not included in the timeframes below, follow breaks as outlined in the Directions for Administration for each test.

Assessments are untimed but must be completed by end of the school day in which it was started.

Subject

Writing All Levels MSP – Grades 3-5 Read/Math/Science MSP – Grades 3-5 Read/Math/Science

Estimated Student Working Time per session

90-120 minutes per session 70-90 minutes 90-110 minutes

Tools and Manipulatives

In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments. Manipulatives that are used during state assessments should not provide answers but should be:  Familiar to the students  Used regularly in the classroom  Available where students can get them if they elect to use them

The charts in the ACM (pg 45) identify the tools allowed for each state assessment. The tools allowed and calculator policy are listed in the ACM

Any manipulative or tool NOT included in the charts, should be considered not allowed. (Requests for Accommodations for Exceptional Situation should be completed to request the use of an accommodation that is on an IEP but not listed in the Accommodations Guideline) Slide 10

Irregular Test Administration

All group and individual testing irregularities must be documented. Follow your district guidelines and protocols.

Proctors should: 1.

2.

3.

Call the BAC as soon as possible Make a notation on the Test Security Assurance form Make a notation in the Note section on the Booklet Cover (in consultation in the BAC) Build Assessment Coordinators should: 1.

2.

3.

4.

Call DAC as soon as possible Hand-grid the demographic page, where applicable Note the irregularity on the Pre-ID Roster Complete the corresponding irregularity report.

 Never invalidate a test. Invalidations are determined by DAC, BAC and in consultation with OSPI . NOTE: a decision of whether or not to invalidate a test may be deferred until after student scores are available and it is determined if the irregularity impacted what the student knows and is capable of doing.

Print or use School/District created labels here Spine markings will differentiate between each EOC math booklet Place Pre-ID student or a Site label here, if needed.

Test Booklet Cover

Booklet Number CAUTION: Never mark or obscure the security barcode on front of test booklet.

(This barcode is used to track the return of test booklets.) Student Signature (Required) Notes: Use to note scribe name, irregular administration information, etc Slide 12

Coding Demographics

Left Justify all demographic information

Bubble State Use Box, Row 1 “Y” if a scribe is used for an emergent inability to write.

Pre-ID Student Roster

Your Electronic Roster (or paper) should be used to:

 Document reason for not testing, Excused or Unexcused, Withdrawn date, etc.

  Document testing irregularities Document accommodations used  Add student information when assigning a test booklet to a new student Slide 14

After Testing – Boxing Booklets

SAVE BOXES for RETURNING MATERIALS

Sort booklets by grade-level:

 Put hand-gridded booklets and booklets with an irregularity on top of each grade level stack (for district assessment coordinator review).

 Verify booklet count and annotate your student roster as needed.

Sort booklets by:

To-be-Scored

 ALL grade 10 booklets must be returned with the To-be-Scored stack for all content areas including absent student’s booklets

Not-to-be-Scored

 Use RED X label (placed in or over the student label box) on individual booklets, leave shrink wrapped booklets as is.

DISTRICTS RETAIN TEST TICKETS/ROSTERS

After Testing - Paperwork

Forms that must be completed on pick-up date:

      Test Security Assurance Form Proctor Training Log –

need asap after training

Online Tickets?

School/Site Administration Security Report Pre-ID Roster signed by the Principal E-mail the Pre-ID Electronic Student Roster or deliver the paper roster with annotations

For Assistance

When you have questions:

  

Proctors:

 Refer to the DFA  Contact their Building Assessment Coordinators

Building Assessment Coordinator:

 Refer to the ACM  Contacts the District Assessment Coordinator - Matt King 7304 or Assistant - Sonya Lang 7260

District Assessment Coordinator:

 Refer to the ACM  Contact OSPI

OSPI will refer calls from school staff to their District Assessment Coordinator.