Transcript Slide 1

Venue Groups Online
Venue Groups Online Registration & Management system has been developed to provide
the most functional solution available for attendees/exhibitors to register for conferences
and events, all online and all in the one process.
Conference groups can book direct via the online registration form which is attached to
your venue website as if it were your own online accommodation booking system.
There are no setup costs, no software to purchase and no minimum usage requirements,
free training and free help desk. Available on a simple 'fee per attendee' basis.
ONLINE GROUP BOOKINGS HAVE NEVER BEEN SO EASY!
Conference Online Award Winning Registration and Management System
Use yourself or recommend to others:
Use Venue Groups Online accommodation booking system for your own in-house
events.
Incorporate the cost of the registration fee into your management fee to the client, so
you are getting the benefit of using a superior online system with instant payment and
invoicing – without any outlays.
Save your reservation staff up to 2 hours per booking.
OR
Recommend our Online Registration & Management system to any Meeting Planners or
Conference Organisers to streamline their Event Bookings.
Be seen as the provider of valuable advice and assistance,
Demonstrate a partnering approach through your interest in the success of your clients
event.
Benefits for the Venue:
Improve guest satisfaction by providing an easy to use, online system
You retain control of your event
Secure payment processing gateway with immediate confirmation
Access to guest bookings and reports up to the minute 24/7
Reduce risks without having to manually handle credit card details
Lower error rates associated with paper flows
You nominate which of your colleagues access the secure bookings
Extensive reporting capabilities – up to 32 reports online
Up-selling opportunities (can add transfers, pre & post tours, insurance,
flights, marketing material etc. to your registration form)
Benefits for the Guest/Booker:
Can make bookings online at their convenience.
No faxed forms, mail or telephone calls.
All Credit card payments processed securely.
Receive immediate itinerary and invoice, also viewable
online with a copy emailed.
Cancellations with instant confirmations.
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Saves you money:
No software or additional hardware to purchase, No upgrade fees
No minimum booking/guest numbers, you choose when to use it
Improve cash flow by receiving payment at time of booking
Reduce staff costs as bookings made online by the guest and
receipt/invoice processed automatically
Streamline receivables immediately with our secure payment processing
and invoicing gateway
FLAT fee per registrant –
$5.00* for one day event, or
$9.00* for event more than one day (* plus any applicable taxes and bank fee.)
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Saves you Time:
Customise marketing messages and invitations.
Confirmations, reminders, itineraries and invoices to guests
provided on your letterhead and your Tax Invoice.
Manage events with intuitive controls and real-time reporting.
Support is available via e-mail and telephone.
Conference Online support staff sets up your online registration
web page for you.
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Registration Capabilities:
Create and brand events using your logos or your organisers logos, pictures
and text.
Customise registration form to capture guest details, such as arrival times,
childrens ages etc.
Up-selling opportunities (can add transfers pre & post tours, insurance,
flights, marketing material etc. to your registration form)
Regulate hotel, flight, transfers, insurance and other event booking
requirements.
Email utility for instantaneous confirmation, itinerary and invoice for all
registrants.
Event organiser is copied via e-mail of any new bookings or amendments.
Can allow Registrants to have their own booking number and password which
allows them to amend their registration at any time online (terms and
conditions permitting).
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Reporting Capabilities:
Financial Reports:
Event Reports:
Attendees
Registrations
Day Registrations
Accommodation
Accommodation Request
Flights
Tours
Social Events
Workshops
Transfers
Insurance
Add-ons/Extra Items
Refunds
Invoices
Event Reconciliation
Bookings
Outstanding Balances
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Reports available online wherever you are in
the world 24/7
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All reports can be exported into Excel
format.
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Paper trail for all activities and fees.
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Accounting reconciliation's accessible online
for up to five(5) years
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All-encompassing web-based Business System:
Backed by a team of
specialists in each
state/territory
Global Search
Directories
Register to receive
the Conference
Online Newsletter
Featured event it could be yours!
Conference Online
services
Free event listing
Become a member
Conference Online
offers a range of
services
Secure Login to
User Admin site
Quick search tool
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Administration Home Page:
Via a Secure Login access the user
Admin Area 24/7 giving you full
control of your event and reports
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Configure Rooms, Dates and Rates:
As it appears on the
Registration Form
Set up a negotiated
room block with hotels.
Customise Accom
payment ie. First
night deposit only
or full stay direct
to hotel or to COL.
Determine the number
of rooms available and
check-in and checkout dates.
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Integrate onto your website:
Link booking form to your website.
Clients can ‘click through’ from your site to access the online registration form for the conference.
Use the online form yourself to process any registrations that may arrive via phone, fax or mail.
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Easy payment system:
Option for Currency Converter
indicator for international
guests
Option to accept a Deposit
payment.
Enter credit card details
securely and receive instant
approval.
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Automatic Email Confirmation:
Invoice branded as your
own with company logo
No manual processing of
invoices or receipts
required.
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Conference Online – Your One Stop Shop:
A true "one stop shop" for the conference, event, meeting and group tour
industry. Conference Online offers a wide array of services designed to
deliver a seamless event on schedule and within budget using our “fee per
registrant” management system.
Conference Online is part of a global network of marketing and planning
specialists with offices in the United States, Australia, New Zealand,
Queensland, New South Wales, ACT,Victoria/Tasmania and Gold Coast.
Contact our sales team today to begin your next successful event!
Email: [email protected]
Web: www.conferenceonline.com.au
Toll Free Australia: 1800 000 588
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