Transcript Academic Advising - Brandeis University

Students & Enrollment
Organization Review
ARRC Presentation 1/19/2010
Sr. Management & Institutional Research
School
Undergrad
Population
Number of Office Name
Applications 2008
7,700
Office of Students &
Enrollment
Total Staff Positions
Brandeis University
3,165
5
Boston University
18,500
38,000
Enrollment & Student Affairs
9
Boston College
9,000
30,000
Enrollment Management
Office (Separate from Office
of Institutional Research)
8
Tufts University
5,000
15,600
Office of Institutional
Research
9
1 Senior VP
1 Assistant VP of Budget
1 Director Enrollment Systems Strategies
1 Assistant Director Enrollment Systems Strategies
1 Executive Assistant
1 VP for Enrollment & Student Affairs
1 Director
1 Senior Associate Director
3 Associate Directors
1 Associate Director Network Systems
1 Executive Assistant
1 Sr Associate Director Word Processing
1 Dean of Enrollment Management
1 Director Financial Strategies
1 Manager Data and Administration
2 Senior Enrollment Analyst
1 Director of Institutional Research
1 Executive Assistant
1 Assoc Director of Institutional Research
1 Associate Provost of Institutional Research
1 Assoc Director
4 Research Analysts
1 Executive Assistant
1 Research and Evaluation Analyst
1 Coordinator
ARRC Presentation 1/19/2010
Admissions
School
Brandeis University
Amherst
Holy Cross
Middlebury
Vassar
Wesleyan
Williams
WPI
Applications
Processed 2008
(approx)
% change in budget over
past 5 years
7700
7700
7200
7800
7400
8250
7500
6200
-15%
13.50%
3%
10%
6%
0%
-14%
43%
Brandeis University
Amherst
Holy Cross
Middlebury
Vassar
Wesleyan
Williams
WPI
Total Positions FTE Prof/Admin Staff
20
23
21
20
21
24
18
21
Applications
handled per
FTE
385
335
343
390
351
344
417
302
ARRC Presentation 1/19/2010
10.5
13
13
15
10.5
14
12
11.5
FTE FTE Tech Staff
Ops
Staff
9.5
9
8
4
9.6
10
6
8.5
0
1
0
1
1
0
0
0.5
University Registrar
Economies of scale are
a significant factor in
these ratios.
Staff FTE
Student
FTE
Students
to Staff
Ratio
CalTech
4.5
2106
468
Emory
24
12526
522
Brandeis
9.5
5198
547
Pittsburgh
42
25777
614
Univ North Carolina
/ Chapel Hill
39
26607
682
Berkeley
47.5
35400
745
Arizona
35.75
38057
1065
Univ Virginia
18
24068
1337
Minnesota
14
30000
2143
School
Office Responsibilities
schedule of classes; schedule 50% of classes; Degree audits/degree awarding/diplomas; student
services(registration; grades; transcripts; certifications); academic withdrawals and notifications
to students; contribute to Bulletin but not production; Systems support(security; training for
student info system; FERPA; design&prioritization of mods); Reporting(all external and internal);
course evaluations; transfer credit; new student orientation and training
course/classroom scheduling; Degree audits/degree awarding/diplomas; student
services(registration; grades; transcripts; certifications; VA benefits); Reporting (IPEDS; student
Course/Classroom Scheduling/Resource25 Support; University Bulletin production; Transfer credit
(evaluation&posting); Degree audits/Degree awarding/Diplomas; Final Exams; academic calendar;
Student Services (registration; grades; transcripts; certifications; VA benefits);
Reporting/Surveys: external (IPEDS; USNews; Peterson's; etc) internal(Senior Survey; Athletes;
Drug&Alcohol; enrollment projections; deans list; etc); PeopleSoft Systems support (security;
training; set-up&configuration of student records module; variety of processes)
course/classroom scheduling/classroom renovation; Degree audits/degree awarding/diplomas;
academic calendar; student services(registration; grades; transcripts; certifications); NCAA
certifications; Course Catalog; University Bulletins; Systems support(security; training for
student info system; FERPA); Reporting (internal reports only)
classroom scheduling; Degree audits/degree awarding/diplomas; student services(registration;
grades; transcripts; certifications; VA benefits); NCAA certifications; Course inventory;
Systems support(security; training for student info system; FERPA); Residency tracking;
course/classroom scheduling; Degree audits/degree awarding/diplomas; student
services(registration; grades; transcripts; certifications); residency tracking; transfer credit
course/classroom/exam scheduling; Degree audits/degree awarding/diplomas; student
services(registration; grades; transcripts; certifications; VA benefits); athletic eligibility; transfer
credit; residency tracking; Reports (internal ad hoc) - separate group handles most reporting
student services (transcripts; certifications); PeopleSoft Systems support and maintenance responsible for all usability issues; very decentralized - individual schools have registrars and
Degree audits/degree awarding/diplomas; student services(registration; grades; transcripts;
certifications; VA benefits); NCAA certifications; Systems support(security; training for student
info system; FERPA); document imaging; intra-campus transfers
ARRC Presentation 1/19/2010
Student Financial Services
Institution
Institution
2007 Percent of
Undergraduates
Fall 2008 Fullreceiving
Time
institutional
Enrollment*
grant aid*
Areas of Coverage
Total Staff
Brandeis
3188
Undergraduates
1567 Graduates
70%
Grad. and U/G for all areas except financial aid where only
training and oversight are provided to GSAS, Heller, and IBS.
13
Tufts
5004
Undergraduates
2246 Graduates
34%
U/G and non-professional graduate schools.
16
9378
Undergraduates
Boston College 1725 Graduates
45%
U/G for all areas and graduate school federal aid.
41
Assistant
or Office
Financial
Aid
Dean/VP Manager Directors
Bursar
Student
Employment
Student
Loans
Customer
Service
Systems
Specialists
Brandeis
1
1
2
3
3
1
1
1
1
Tufts
1
0
2
5
4
1
3
See Note
See Note
Boston College
1
2
2
16
16
1
3
See Note
8
ARRC Presentation 1/19/2010
Notes:
We provide customer services for both Academic and Student
Financial Services (phones, front desk, email, etc.).
They have a common areas outside of this office to do
administrative support (handle mail, file, etc.) and customer
service (phones, front desk, email, etc.).
They have an additional department, Academic and General
Services, which staffs customer service (phones, front desk,
email, etc.).
Hiatt Career Center
Enrollment
FTE’s
1697
9.6
Students
per FTE
177
1800
8
225
2450
1825
10.6
7.4
231
247
1800
7.26
247
2200
8
275
3300
1900
12
6.75
275
281
2800
2150
9.5
7
295
307
11. Wesleyan 2, 6
12. Vassar
13. Hobart and William
Smith
14. Washington &
1
Lee
2700
9
318
2450
2050
5
7
340
342
1785
5
357
15. Colby 1, b
1800
4.29
420
16. Oberlin 4
2865
6
478
1984
4
496
2340
4.65
503
5000
9.3 (incl. temp)
4.6
537
School
1.
Amherst
b
2. Connecticut
3. Middlebury
4.
Hamilton
1
5.
Bowdoin
1
1
6. Mt Holyoke 1
7. Brandeis*
8. Carleton
9. Colgate
10. Union
1
1
6
17. Macalester
18. St. Lawrence
19. Tufts c
20. Skidmore
5
a
2500
Responsibilities:
 Does not handle internships
 Serves graduate students
•Conducts job development and events for/including
•external constituencies (i.e., GSAS, Heller, IBS)
Limited/Fee-based Alumni Services (service as defined by career
counseling appointments):
1 No service to alumni
2 Limited service to young alumni only (1-5 years out)
3 Very limited service to alumni (space available)
4 Service to young alumni only (1-5 years out)
5 Fee for service for alumni
6 Fee for assessment tests for alumni
Staffing FTE Levels:
a Limited hours/closure in summer
b Limited staffing in summer
c Hires multiple temporary staff during peak periods
543
ARRC Presentation 1/19/2010
Academic Advising
School
Brandeis University
Georgetown
Undergrad
Population
3,200
3,600
# Students
Office Name
Total Staff
3,200
Academic
Services
4.75
3,600
Academic
Advising &
Academic
Enhancement
Office of
Academic
Advising
14
College
John Hopkins
University
5,680
5,680
12
Tufts
4,600
4,600
Undergraduate
Education
9.5
University of Chicago
5,150
5,150
Dean of Students
in the College
28.5
Wesleyan
University
2,772
2,772
Dean’s Office
7.25
Positions
1 Director
1 Assoc. Director
2 Advisors
.75 Admin Assistant
6 Advisors for first years and sophomores
4 Advisors for jrs and srs
4 Admin Assistants
1 Associate Dean
1 Assistant Dean
1 Associate Director
5 Academic Advisors
4 Admin Assistants
4 Academic Deans
1 Dir.-Advising and Scholarships
1 Dir.-Academic Resource Center
1 Assistant Director of Tutoring
1 Assistant Director of Study Skills
1.5 Admin Assistants
1 Dean of the College
4 College Deans (100 student
caseload/other responsibilities)
6 Senior Advisors (180 student
caseload/registrarial functions)
15 College Advisors (9.5 month
schedule/275 student caseload)
2.5 Admin Assistants
1 Dean of Academic Advancement
3 Class Deans
1 Assoc. Dean-Academic Resources
.25 Associate Dean for Int'l Affairs
2 Admin Assistants
ARRC Presentation 1/19/2010
Advisors work with students to
select classes, understand
requirements, and make the
most of the liberal arts
curriculum. At Brandeis, the
expectation is that students will
reach out to their advisor
whenever they have questions
or concerns.
Disability Services
School
Brandeis
University
Dartmouth
College
Undergrad # Students
Population w/Disabilities
3,200
220
Office Name
Disabilities
Services
Student
Accessibility
Services
Disabilities
Services
Total
Staff
1.5
4,100
282
2.5
Oberlin
College
2,200
151
Rice
University
3,102
213
Disabilities
Services
2.0
Vassar
College
2,389
164
Disabilities
Services
4.0
Wake
Forest
College
4,500
309
Disabilities
Services
3.0
3.0
Positions
1 Director
.5 Admin Ast.
1 Director
1 Manager
50% Office Manager
1 Director
1 Assoc Dir
1 Admin Assistant
1 Director
1 Adaptive
Technology
Specialist
1 Director
1 Learning
Disabilities
Specialist
1 Academic Coach
1 Office
Administrator
1 Director
1 Assoc. Director
1 Administrative
Coordinator
ARRC Presentation 1/19/2010
Individual support and
accommodations are available
to all students with
documented disabilities,
including mobility, visual,
hearing, medical, psychological
or learning disabilities.
Academic Fellowships
Brandeis has a rich tradition of undergraduate research, with approximately one-third of the class conducting an
independent study or thesis before graduation. Undergraduates may apply for funding from the Schiff
Undergraduate Fellows Program or the Undergraduate Research Program. Often these research experiences lead
to students receiving prestigious academic fellowships such as the Marshall, Rhodes and Truman scholarships.
School
Brandeis University
Undergrad
Population
3,200
Office Name
Academic Fellowships
Total
Staff
1.25
Brown University
6,000
Dean of the College
2
Colgate University
2,800
Office of National Fellowships and
Scholarships
2.25
Dartmouth College
4,100
Scholarship Advising Office
1.5
Lehigh University
4,856
Office of Fellowship Advising
1
Willamette University
1,800
Student Academic Grants and
Awards
1.5
Positions
1 Program Manager
10 hours per week graduate assistant
1 Dean
1 Admin Assistant
1 Ast. Dean/Director
1 Admin Assistant
.25 Fellowship Intern
1 Ast. Dean
.5 Admin Assistant
1 Director who is also a Professor of
History
1 Director
.5 Admin Assistant
ARRC Presentation 1/19/2010
International Students & Scholars
Assistance is given to international students and scholars in understanding the American educational
experience and offers advice and counsel on financial, academic and personal issues that may impact their
legal status in this country and at the University. Over 1,000 international undergraduate students, graduate
students, and scholars are on campus in each academic year.
Undergrad
Population
# Intl. Students &
Scholars
Office Name
Brandeis University
3,200
1,242
1023 Undergrads &
Grads
219 Scholars
International Students and
Scholars Office
Clemson University
14,713
School
International Students
1141
1041 Undergrads & Grads
Total
Staff
5
5
100 Scholars
Dartmouth College
4,100
Old Dominion
17,330
1,500
1,100 Undergrads
& Grads
400 Scholars
1214
1094 Undergrads & Grads
Office of Visa and
Immigration Services
5
International Students and
Scholars
5
120 Scholars
Rice
3,102
Office of International
1401
921 Undergrads & Grads Students & Scholars
6
480 Scholars
Vanderbilt
University
6,637
International Student and
1362
1,062 Undergrads & Grads Scholars Services
300 Scholars
ARRC Presentation 1/19/2010
6
Positions
1 Director
1 Ast. Director
1 Advisor
1 SEVIS Coordinator
1 Dept. Coordinator
1 Director
2 Advisors
1 Taxation Advisor
1 Admin Assistant
1 Director
2 Assoc. Directors
1 Sevis Coordinator
1 Admin Assistant
1 Director
1 Ast. Director
2 Specialists
1 Coordinator
1 Director
2 Assoc Director
1 Compliance
1 Advisor
1 Admin Assistant
1 Director
4 Advisors
1 Admin Assistant
Lerman-Neubauer Scholars (LNS)—Merit Scholars Advising
School
Brandeis University
Undergrad
Population
3,200
Barnard College
2,300
Duke University
6,000
Swarthmore College
Vanderbilt University
# Merit Scholars
26 LNS
350 other scholars
80
Office Name
Lerman-Neubauer Scholars
Total
Staff
1.25
Centennial Scholars Program
2
52
AB Duke Scholars
4
1,500
34
Philip Evans Scholars
2
6,600
48
Ingram Scholarship Program
3
ARRC Presentation 1/19/2010
Positions
1 Program Manager
10 hours per week graduate assistant
2 Directors
1 Director
1 Ast. Director
1 Staff Specialist
1 Faculty Liaison
1 Director
1 Admin Assistant
2 Directors
1 Faculty Liaison
Pre-Health Advising
Approximately forty percent of each incoming class is interested in a career in a health
profession. Pre-Health advising provides guidance about the requirements for these careers,
including mandatory coursework and suggested co-curricular activities. The acceptance rate
to medical, dental, and veterinary schools for students from Brandeis is significantly above
the national average.
School
Undergrad
Population
# Students Applying to Office Name
Med/Dental Schools
Total
Staff
Brandeis University
3,200
100
Pre-Health Advising
1.5
Amherst College
1,700
50
Associate Dean of Students
0.9
Holy Cross
2,700
90
Pre-Medical Programs
1.5
Wellesley College
2,300
60
Pre-Medical Programs
1.4
Wesleyan
University
Williams
College
2,800
65
Career Resources
1.3
2,100
60
Career Counseling
1.5
ARRC Presentation 1/19/2010
Positions
1 Director
.5 Admin Assistant
.6 Health Advisor
.3 Admin Assistant
.5 Director
1 Admin. Assistant
1 Director
.4 Coordinator
.8 Director
.5 Admin Assistant
.9 Director
.6 Admin Assistant.
Study Abroad
Approximately thirty-five percent of the junior class studies abroad and students may study
abroad in any one of 250 approved programs located in 70 different countries. In the last five
years, students have studied abroad in locations as varied as France, China, Morocco, Australia,
South Africa, Israel, Mongolia, and Costa Rica. Brandeis uses a home school tuition fee model,
which allows students with financial aid to study abroad.
School
Undergrad # Students
Population Studying
Abroad
3,200
250 (not
including
summer)
Office Name
Total
Staff
Positions
Study Abroad
3.5
Babson
College
1,600
150 (not
including
summer)
Office of
International
Programs
4.3
Bentley
University
4,000
Office of
International
Education
5.0
Smith
College
2,600
300 including
summer (not
including
faculty-lead
programs)
270 (not
including
summer)
1 Director/Ast. Dean
1 Ast. Director
1 Advisor
.5 Admin Assistant
1 Director
2 Advisors
1 Exchange Coord.
.30 Admin Assistant
1 Director,
3 Assistant Directors
1 Program Assistant
Office for
International
Study
3.5
Tulane
University
5,500
260 (not
including
summer)
Office of Study
Abroad
3.5
Brandeis
University
ARRC Presentation 1/19/2010
1 Associate Dean
1 Assistant Dean
1 Administrative
Coordinator
.5 Budget Analyst
1 Director
.5 Assistant Director
2 Academic
Advisors
Transitional Year Program (TYP)
TYP is a one-year academic program for students who attended under resourced high schools or who have
overcome significant personal challenges to further their education. Each year, the program provides an
additional year of college level instruction to 20 high school graduates, so that the participating students
may be competitive a a highly selective university, such as Brandeis.
School
Brandeis
University
American
University
Undergrad #
Population Students
20 per
3,200
year
40 per
6,023
summer
Boston
College
9,060
40-50 per
summer
Hampshire
College
1,400
10 per
year
M.I.T.
4,100
80 per
summer
U Penn
9,756
400
Office Name
Total Staff
Positions
Transitional
Year Program
Summer
Transition
Enrichment
Program
Options
through
Education
1.33
1 Director
.25 Admin Assistant
Multicultural Affairs
has 3 FT staff
Baldwin
Scholars
Program
Interphase
Penn Cap
Part of Office
of
Multicultural
Affairs
Part of
AHANA
Student
Programs
1.5
3.0 Full time
for summer
7.0
ARRC Presentation 1/19/2010
AHANA has 6 FT
staff
1 Director
.5 Coordinator
1 Faculty Director
1 Administrative
Director
1 Holistic
Experience Director
Several PT staff
1 Director
1Associate Dir.
4 Academic
Counselors
1 Admin Assistant
Dean of Student Life
•Support the Sr. VP for Students and Enrollment and manage half of her domain
•Coordinate management of individual students in crisis
•Manage campus crisis emerging from or impacting directly the student body
•Direct the response to incidents of racial, spiritual, sexual or other marginalization that occur on campus
•Support at a high level the cultural and individual diversity of the campus
•Set the missions and oversee the daily activities of the various departments in the division
•Interact with parents with concerns
•Create and interpret institutional and divisional policies
•Serve as appeal location for decisions and actions of staff and committees in the division
•Assist and collaborate with other institutional level officers and their areas
•Available to outside and campus media regarding issues, incidents or practices regarding students
School
Undrgrd.
Enrollment
Brandeis University
3165
Office Name
Dean of Student Life/Vice President
for Student Affairs
Total Staff
Case Western Reserve
4196
Office of Student Affairs
8
University of Chicago
4955
Office of Campus & Student Life
8
Rochester University
5081
Office of the Dean of Students
Carnegie Mellon
Washington Univ. in St.
Louis
5609
Office of the Dean of Student Affairs
6003
Dean of Students
Emory University
6738
Campus Life
New York University
19464
Office of the Vice President for
Student Affairs
4
Positions
1 Dean/Vice President, 2 Associate Deans, 1 Admin.
1 Vice President, 3 Assoc. Vice Presidents, 1 Asst. Vice
President, 3 Admin.
1 VP for Campus Life/Dean of Students, 1 Assoc. VP for
Campus Life/Assoc. Dean of Students, 1 Asst. VP, 4 Deputy
Dean of Students, 1 Planning Manager
1 Dean of Students, 1 Assoc. Dean, 3 Directors, 1 Asst. Dean, 2
9 + student staff Admin., 1 Student Services Coor., Student Office Assistant
1 Dean of Student Affairs/VP for Campus Affairs, 1 Director, 2
7
Coordinators, 1 Financial Manager, 2 Admin.
1 Vice Chancellor for Students/Dean of the College, 3 Asst.
9
Deans, 3 Coordinators, 1 Budget Asst., 1 Admin.
1 Senior VP/Dean, 1 Assoc. VP, 1 Dean of Students, 1 Director,
8
4 Admin.
1 VP for Student Affairs, 1 Assoc. VP for Student Affairs, 1 Asst.
VP, 2 Directors, 1 Asst. Director, 2 Managers, 1 Chief of Staff, 1
11
Program Admin., 1 Admin.
ARRC Presentation 1/19/2010
Orientation
•Provide an effective orientation/welcome program three times a year for
incoming new students – traditional first years, transfers, Mid Years,
Gateway
•Provide programs beyond the first days of classes to continue the transition
to college
•Collaborate with dozens of offices inside and outside the division and in the
academy for the proper and effective presentation of programs and services
for students new to Brandeis
•Collaborate with the graduate schools to reduce conflict and competition for
facilities during common orientation times
•Provide a first rate leadership experience for nearly 150 students who plan
and produce dynamic and effective orientation programs
School
Undrgrd.
Enrollment
Office Name
Total Staff
Brandeis University
3165
Orientation
Case Western Reserve
University of Chicago
Rochester University
4196
4955
5081
Parent/Student Orientation
2
Carnegie Mellon
Washington Univ. in St.
Louis
5609
Orientation
1
Positions
1 Specialist, 1 Admin.shared with Student Rights - 5 Orientation
Core Committee, 100 Orientation Leaders
1 Assoc. Director, 1 Coordinator - 4 Exec. Board members,
Orientation Leaders
250 Student volunteers
5 Student Leaders, 60 + volunteers
1 Director - 6 Head Orientation Counselors, 115 Orientation
Counselors
6003
Orientation & Parent Programs
2
Director, Asst. Director
1.5
ARRC Presentation 1/19/2010
Student Activities
•Manage and care for the Carl Shapiro Campus Center, Usdan Student Center, Chummleys
Coffeehouse, Shapiro Theater
•Advise and guide the campus program board – Student Events
•Serve as primary resource for 200 + clubs and organizations – including student government,
yearbook, Student Service Bureau
•Hire and train 30 + student staff to oversee student centers, information desks, set up crews
•Manage institutional programs through the creation of student leadership groups such as Fall Fest,
Senior Week, Junior Senior Formal
•Collaborate with several inter divisional departments for program production i.e. Alumni Affairs,
Parent’s Office, Conference and Events, Dining Services, LTS, Academic Services, ISSO,
Admissions, Hiatt
•Collaborate with the student organization financial manager in the proper business support for the
200+ student organizations
School
Brandeis University
Case Western Reserve
University of Chicago
Undrgrd.
Enrollment
Office Name
3165
Student Activities
4196
Student Activities
4955
Student Activities
Total Staff
3.5
5
4 + Admin
Rochester University
Carnegie Mellon
Washington Univ. in St.
Louis
5081
5609
Student Activities
Student Activities
13
7
6003
Campus Life & Greek Life
Emory University
6738
Campus Life
7
New York University
19464
Student Activities
15
6 + Admin.
Positions
1 Director, 1 Assoc. Director, 1 Specialist, .5 Admin.
1 Director, 1 Assoc. Director, 2 Asst. Director, 1 Admin.
2 Asst. Directors, 2 Coordinators, Shared Admin.
1 Assoc. Dean/Director, 2 Assoc. Directors, 2 Coordinators, 2
Asst. Directors, 1 Accountant, 2 Event Support Staff, 3 Admin.
1 Director, 4 Coordinators, 2 Admin.
1 Exec. Director, 2 Coordinators, 1 Advisor, 1 Media Services +
Admin.
1 Asst. Dean/Director, 2 Asst. Director, 2 Coordinators, 1
Program Specialist, 1 Admin.
1 Exec. Director, 1 Assoc. Director, 4 Program Admin., 1 Budget
Coor., 1 Admin., 2 Budget Asst., 5 Advisors
ARRC Presentation 1/19/2010
Psychological Counseling Center
Staff Psychiatrist and
Psychologist counts represent
•Provide mental health services to the student body – undergraduate and graduate
headcount, not FTE for Brandeis
•Advise the dean regarding the risks associated with individual students in crisis
the actual FTE is significantly
•Liaison with local hospitals when a student is evaluated or admitted for treatment
lower with no staffing during the
•Interact with parents regarding the wellness of their student/child
Summer months. More granular
•Create therapy based groups that are topic focused
data was not available from peers
•Follow up with student groups impacted by tragedy
•Assist with risk assessment
•Advise the dean on trends emerging in the student community
•Provide professional development for divisional staff regarding trends and issues in campus psychiatry
and therapy
•Liaison with the academy regarding support for individual students including withdrawals, readmission
plans, class behavior, accommodations for learning disabilities
School
Undrgrd.
Enrollment
Office Name
Total Staff
Brandeis University
3165
Psychological Counseling Center
13
Case Western Reserve
4196
17
University of Chicago
Rochester University
4955
5081
Carnegie Mellon
Washington Univ. in St.
Louis
5609
University Counseling Services
Student Counseling and Resource
Service
University Counseling Center
Counseling and Psychological
Services
12 + Admin
Emory University
6738
Mental Health Services
Student Health and Counseling
Services
16 + Admin
6003
27
Positions
1 Senior Director, 1 Assoc. Director, 1 Dept. Admin., 1 Social
Worker, 4 Staff Psychiatrists, 5 Staff Psychologists
1 Director, 2 Social Workers, 2 Admin., 5 Psychologists, 1
Specialist, 2 Psychiatrist, 2 Assoc. Dir., 1 Asst. Dir., 1 Resident
2 Psychiatrists, 4 Psychologists, 7 Social Workers, 2 PhD's, 1
MS, 1 MA, 8 MD, 2 Coordinators, 2 Admin.
9 Psychologists (including Director), 2 Consulting Psychiatrists,
1 Social Worker, Admin.
Pschologist, Psychiatrists, Social Workers, Counselors,
Graduate Students
10 psychologists (including Director), 3 Social Workers, 3
Psychiatrists, Admin.
ARRC Presentation 1/19/2010
Intercultural Center
•Manage the Swig Campus Center, which serves as home to the Intercultural Center, it’s library, and the quad
lounge for East Quad
•Create a central space and resources for the dozens of culturally based student cohorts on campus
•Assist student leaders in the creation and production of annual programs, and stand alone programs
•Create connections with the many culturally based communities in Waltham and the greater Boston area
•Collaborate with many departments within and outside the division in the creation and presentation of programs
•Perform occasional development actions when donors step forward
•Book facility space for internal and external users
•Provide guidance and advice to scores of students who need encouragement to succeed in an accustomed
environment
•Provide classroom space for appropriate academic classes to advance the profile of the ICC and assist with
institutional classroom demand
School
Brandeis University
Case Western Reserve
Undrgrd.
Enrollment
Office Name
3165
Intercultural Center
4196
Office of Multicultural Affairs
Total Staff
2
4
University of Chicago
Rochester University
Carnegie Mellon
Washington Univ. in St.
Louis
4955
5081
5609
Office of Multicultural Student Affairs
Office of Minority Student Affairs
Multicultural & Diversity Initiatives
7
7
1
6003
2
Emory University
6738
New York University
19464
-Office of Multicultural Programs &
Services
Center for Multicultural Education
and Programs
6
6
Positions
1 Director, 1 Admin.
1 Director, 1 Asst. Dir., 1 Coor., 1 Admin.
1 Director, 2 Assoc. Directors, 2 Asst. Directors, 1 Manager,
Proj. Asst.
1 Asst. Dean, 4 Counselors, 2 Admin.
1 Director, 1-3 Undergrad Interns, Grad students
no central office, philosophy is that multi-culturalism is
everyone's job, 2 Coordinators for multi-cultural groups
Asst. Dean/Director, 1 Assoc. Director, 1 Coordinator, 1 Admin.,
1 Specialist, 1 Troupe Director, 3 Student Interns
1 Director, 1 Assoc. Director, 2 Program Admin., 1 Diversity
Educator, 1 Admin.
ARRC Presentation 1/19/2010
Health Center
•Provide primary health care to the undergraduate student community
•Provide first aid and emergency assistance to the entire campus community
•Provide primary health care to fee paying graduate students
•Collaborate with other departments in the management of a health related crisis
•Interface with the student health insurance provider
•Supervise the campus drug and alcohol educator
•Co supervise Bemco
•Review documents for special waivers and requests regarding physical education,
parking, meal plans
School
Undrgrd.
Enrollment
Brandeis University
3165
The Health Center
12
Case Western Reserve
4196
University Health Service
23
University of Chicago
Rochester University
Carnegie Mellon
Washington Univ. in St.
Louis
4955
5081
5609
Student Care Center
University Health Service
Student Health Services
16 + Admin
11 + Admin
Positions
1 Director/Doctor, 1 Administrator, 2 PCP's, 1 RN, 3 Staff
nurses, 2 Admin., 1 Counselor, 1 Nutritionist
1 Director, 2 Assoc. Director, 6 Doctors, 5 Nurses, 1 Nutritionist,
8 Support Staff
1 Director, 9 Doctors, 4 Nurse Practitioners, 1 Nurse, 1
Nutritionist, Admin.
5 Doctors, 6 Nurse Practioners, Admin.
6003
Student Health Services
6738
Student Health and Counseling
Services
41
1 Exec. Director, 8 Doctors, 6 RN's, 4 LPN's, 2 NP's, 2
Physician's Assistants, 1 Director, 2 Counselors, 1 Nutritionist, 1
Health Educator, 2 Coordinators, 11 Admin.
Emory University
Office Name
Total Staff
ARRC Presentation 1/19/2010
Student Rights & Community Standards
•The sole and specific provider of required due process for the institution in regard to
students – undergraduate and graduate
•Creates educational and preventative programming for the improvement of civic
responsibility
•Works with departments and individuals in regard to allegations of student academic
dishonesty
•Works inside and outside the division in raising awareness, and acting in a consultative
capacity as various entities improve and define their expectations of students
•Works very closely with Public Safety, General Counsel and senior administration in the
management of unique situations involving students and campus, state and federal policies
•Provides alternative, educational outcomes to campus conflict
School
Undrgrd.
Enrollment
Office Name
Student Rights & Community
Standards
Judicial Affairs
Brandeis University
Case Western Reserve
University of Chicago
Rochester University
3165
4196
4955
5081
Carnegie Mellon
Washington Univ. in St.
Louis
5609
Community Standards
6003
Judicial Affairs
Emory University
6738
New York University
19464
Office of Student Conduct
Office of Community Standards &
Compliance
Total Staff
1.5
2
Positions
1 Director, 1 Admin. Shared with Orientation
1 Director, 2 shared Admin.
Falls under Dean of Students
1 Coordinator, complaints also handled by Student Affairs and
Student Life
1 + other staff
1 + Residence Life
staff
1 Director, Residence Director's deal with smaller cases
1 Asst. Dean & Director, 1 Asst. Director, 1 shared Admin, 2
2.5 + student staff Student Staff
2
1 Director, 1 Asst. Director
ARRC Presentation 1/19/2010
Community Service
•Oversee the 300 student volunteer based Waltham Group
•The major interactive campus element with Waltham and various city agencies
•Major interactions with the Waltham schools
•Major interactions and support to the academy regarding Service Learning initiatives
•Clearing house for students interested in service referrals
•Support and advice to campus groups seeking service projects
•Organize and oversee Alternate Spring Break project
School
Undrgrd.
Enrollment
Brandeis University
3165
Case Western Reserve
4196
University of Chicago
4955
Rochester University
Carnegie Mellon
Washington Univ. in St.
Louis
5081
5609
Emory University
6738
6003
Office Name
Community Service
Center for Civic Engagement &
Learning
University Community Service
Center
Rochester Center for Community
Leadership
Community Service
Office of Community Service and
Campus Y
Office of Student Leadership &
Service
Total Staff
.8 + .5
5
4
4.5
1 + interns
5
7
Positions
1 Director (10 months), 1 Admin. split with Student Activities
1 Director, 2 Asst. Directors, 1 Student Service Coor., 1
Graduate Student Assistant
1 Assoc. Dean of Students and Director, 2 Asst. Directors, 1
Mgr. of Operations
1 Director, 2 Asst. Directors, 1 Program Manager, 1 shared
Admin.
1 Coordinator, 2 interns (part of Student Activities)
1 Director, 2 Coordinators, 2 Advisors
1 Asst. Dean, 2 Asst. Directors, 1 Coordinator, 1 Program Dev.
Specialist, 1 Site Manager, 1 Admin.
ARRC Presentation 1/19/2010
Community Living
•Manage the 2800 student beds on campus, adjusting strategies on an annual basis
•Provide 24 hour, 7 day coverage for the campus. Soon to include summer oversight as well
•Provide programs, including year-long residential based programs such as Living/Learning Communities, for
campus residents
•Assist in coordination of regular construction, renovation and updating activities with Capital Projects and
Facilities Services
•Collaborate with several departments in the delivery of support services to individual students and the creation
and presentation of class year programs
•Collaborate with the graduate schools to assist in the provision of the best programs and services to students and
campus friends.
School
Brandeis University
Undrgrd.
Enrollment
3165
Office Name
Department of Community Living
Positions
1 Senior Director, 2 Directors, 1 Admin, 7 Community
11 + student staff Development Coordinators, Community Advisors
Total Staff
Case Western Reserve
4196
University of Chicago
4955
Rochester University
5081
Housing, Residence Life, and Greek
31 + student staff
Life
3 + Resident
Heads + student
staff
Housing & Dining Services
4 + Area
Coordinators +
Residential Life & Housing Services student staff
Carnegie Mellon
5609
Student Development & Housing
Services
Washington Univ. in St.
Louis
6003
Emory University
6738
New York University
19464
3 Directors, 1 Assoc. Director, 4 Assistant Directors, 7 Admin., 2
Managers, 8 Coordinators, 4 Assistants, 2 Consultants,
Resident Assistants and Graduate Resident Mentors
1 Deputy Dean of Students, 1 Director, 1 Summer Conference
Mgr., Resident Heads, Asst. Resident Heads
1 Director, 2 Assoc. Directors, 1 Coor. For Off-Campus
Housing, Area Coordinators, Graduate Head Residents,
Resident Advisors, Community Advisors
1 Director, 5 Housefellows (Masters-level professionals), 1
Admin., Student Community Advisors and Resident Assistants
1 Associate Dean, 1 Director, 3 Assoc. Directors, 2 Asst.
Directors, 5 Finance, 3 Facilities, 3 Summer Conference, 1
25 + student staff Website Mgr, 6 Admin.
Residence Life
1 Exec. Director, 5 Directors, 3 Asst. Directors, 2 Facilities, 4
Finance, 4 Admin., 1 Conf. Coor., 6 Area Directors, 2 Complex
Directors, 11 Residence hall Directors (students), Resident
28 + student staff Advisors and Sophomore Advisors
Residence Life & Housing
1 Senior Director, 2 Directors, 3 Assoc. Directors, 5 Asst.
Directors, 2 Senior Managers, 7 Admin., 1 Program
Administrator, 20 Residence Hall Directors, 17 Residence Hall
Residential Life & Housing Services 78 + student staff Asst. Directors, 20 Residence Hall Resource Managers
7 + student staff
ARRC Presentation 1/19/2010
Athletics
Function exists, but
performed by a coach
Program Area
Director, Associates and Assistants
Sports Information
Sports Medicine
Equipment Room
Business/Accounting Mgr
Administrative Support
Recreation (dedicated personnel)
TOTAL Administrative Staff
Carnegie
Brandeis Emory Mellon
Case
NYU
Chicago Rochester Wash U
4.00
6.00
3.00
3.00
6.00
4.00
4.00
2.00
1.00
2.00
1.50
1.50
2.00
3.00
1.00
3.00
2.00
3.00
4.00
3.00
3.00
4.00
4.00
3.00
N
1.00
2.00
1.00
5.00
1.00
1.00
1.00
N
3.00
0.50
1.00
3.00
0.00
1.00
1.00
1.00
1.00
4.00
2.00
4.00
3.00
2.00
3.00
1.00
3.00
3.00
2.00
2.00
0.00 N
3.00
9.00
19.00
18.00
13.50
25.00
15.00
13.00
16.00
TOTAL Coaches
23.00
26.00
20.00
20.00
48.00
24.00
28.00
21.00
Subtotal STAFF HEAD COUNT
additional positions Brandeis doesn't offer
TOTAL STAFF HEAD COUNT
32.00
0.00
32.00
45.00
4.00
49.00
38.00
2.00
40.00
33.50
2.00
35.50
73.00
22.00
95.00
39.00
6.00
45.00
41.00
0.50
41.50
37.00
2.00
39.00
Head Count - individuals with multiple job functions are counted only once, e.g. Associate AD & Men's Basketball Coach counted under "coaches" only
NYU maintains two
facilities. One is mainly
for staff use. It includes
a membership feebased health club
ARRC Presentation 1/19/2010
Athletics Continued
Student to Staff Ratios
Number of Student-Athletes to 1 Administrative Staff
Number of Undergraduates to 1 Administraive Staff
Number of Students-Athletes to 1 Coach
Number of Undergraduates to 1 Coach
Number of Student-Athletes to 1 Staff Member
Number of Undergraduates to 1 Staff Member
Additional Information
Number of FT Undergraduates *
Number of Student-Athletes *
Number of Varsity Teams Offered
Physical Education Offered within Athletics?
Club Sports Program Offered within Athletics?
Intramural Sports Offered within Athletics?
* based on
AY09 data
Carnegie
Brandeis Emory Mellon
Case
NYU
Chicago Rochester Wash U
37
20
28
40
19
28
45
37
352
355
312
311
779
330
391
375
14
15
25
27
10
17
21
28
138
259
280
210
406
206
181
286
10
8
13
15
5
9
14
15
99
138
140
118
205
110
122
154
Carnegie
Brandeis Emory Mellon
Case
NYU
Chicago Rochester Wash U
3165
6738
5609
4196
19464
4955
5081
6003
332
389
504
542
470
418
584
589
20**
18
17
19
21
19
23
19
Yes
No
Yes
Yes
No
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
**Sailing team was reclassified
from a varsity team to a club
sport dropping the number of
sports offered from 21 to 20
from FY09 to FY10.
ARRC Presentation 1/19/2010
Athletics Continued
Sorted by Total Expenses to run a varsity athletics program
Institution
New York Univ.
Univ. of Rochester
Emory
Univ. of Chicago
Wash U. in St. Louis
Case Western
Carengie Mellon
Brandeis
Number
of Fulltime
Undergra
duates
19464
5081
6738
4955
6003
4196
5609
3165
Number
of
Percentage
Student- of StudentAthletes Athletes
470
2.41%
584
11.49%
389
5.77%
418
8.44%
589
9.81%
542
12.92%
504
8.99%
332
10.49%
Number
of
Total Expenses to run
Varsity varsity athletics
Teams
program
21
$5,777,123
23
$4,843,064
18
$4,353,444
19
$3,917,607
19
$3,432,006
19
$3,349,629
17
$3,283,053
21
$2,939,312
Sorted by Total Expenses per Varsity Team
Institution
New York Univ.
Emory
Univ. of Rochester
Univ. of Chicago
Carengie Mellon
Wash U. in St. Louis
Case Western
Brandeis
Number
of Fulltime
Undergra
duates
19464
6738
5081
4955
5609
6003
4196
3165
Number
of
Percentage
Student- of StudentAthletes Athletes
470
2.41%
389
5.77%
584
11.49%
418
8.44%
504
8.99%
589
9.81%
542
12.92%
332
10.49%
Number
of
Total Expenses to run
Varsity varsity athletics
Teams
program
21
$5,777,123
18
$4,353,444
23
$4,843,064
19
$3,917,607
17
$3,283,053
19
$3,432,006
19
$3,349,629
21
$2,939,312
Total
Expenses
per Varsity
Team
$275,101
$241,858
$210,568
$206,190
$193,121
$180,632
$176,296
$139,967
Data was collected by the Department of Education through the Equity in Athletics Disclosure Act (EADA) for FY09.
ARRC Presentation 1/19/2010
Athletics Continued
Sorted by Total Expenses per Student-Athlete
Institution
New York Univ.
Emory
Univ. of Chicago
Brandeis
Univ. of Rochester
Carengie Mellon
Case Western
Wash U. in St. Louis
Number
of Fulltime
Undergra
duates
19464
6738
4955
3165
5081
5609
4196
6003
Number
of
Percentage
Student- of StudentAthletes Athletes
470
2.41%
389
5.77%
418
8.44%
332
10.49%
584
11.49%
504
8.99%
542
12.92%
589
9.81%
Number
of
Total Expenses to run
Varsity varsity athletics
Teams
program
21
$5,777,123
18
$4,353,444
19
$3,917,607
21
$2,939,312
23
$4,843,064
17
$3,283,053
19
$3,349,629
19
$3,432,006
Total
Expenses
per StudentAthlete
$12,292
$11,191
$9,372
$8,853
$8,293
$6,514
$6,180
$5,827
Number
of
Total Expenses to run
Varsity varsity athletics
Teams
program
23
$4,843,064
21
$2,939,312
19
$3,349,629
19
$3,917,607
18
$4,353,444
17
$3,283,053
19
$3,432,006
21
$5,777,123
Total
Expenses
per
Undergrad
uate
$953
$929
$798
$791
$646
$585
$572
$297
Sorted by Total Expenses per Undergraduate
Institution
Univ. of Rochester
Brandeis
Case Western
Univ. of Chicago
Emory
Carengie Mellon
Wash U. in St. Louis
New York Univ.
Number
of Fulltime
Undergra
duates
5081
3165
4196
4955
6738
5609
6003
19464
Number
of
Percentage
Student- of StudentAthletes Athletes
584
11.49%
332
10.49%
542
12.92%
418
8.44%
389
5.77%
504
8.99%
589
9.81%
470
2.41%
Data was collected by the Department of Education through the Equity in Athletics Disclosure Act (EADA) for FY09.
ARRC Presentation 1/19/2010
Athletics Continued
Sorted by Recruiting Expenses
Institution
New York Univ.
Univ. of Rochester
Univ. of Chicago
Carengie Mellon
Emory
Case Western
Wash U. in St. Louis
Brandeis
Number
of Fulltime
Undergr
aduates
19464
5081
4955
5609
6738
4196
6003
3165
Number
Number
of
Percentage of
Student- of Student- Varsity Recruiting
Athletes Athletes
Teams
Expenses
470
2.41%
21
$154,349
584
11.49%
23
$91,860
418
8.44%
19
$73,189
504
8.99%
17
$71,193
389
5.77%
18
$59,546
542
12.92%
19
$51,473
589
9.81%
19
$50,589
332
10.49%
21
$36,184
Sorted by Recruiting Expenses per Student-Athlete
Institution
New York Univ.
Univ. of Chicago
Univ. of Rochester
Emory
Carengie Mellon
Brandeis
Case Western
Wash U. in St. Louis
Number
of Fulltime
Undergr
aduates
19464
4955
5081
6738
5609
3165
4196
6003
Recruiting
Number
Number
Expenses
of
Percentage of
per
Student- of Student- Varsity Recruiting StudentAthletes Athletes
Teams
Expenses
Athlete
470
2.41%
21
$154,349
$328
418
8.44%
19
$73,189
$175
584
11.49%
23
$91,860
$157
389
5.77%
18
$59,546
$153
504
8.99%
17
$71,193
$141
332
10.49%
21
$36,184
$109
542
12.92%
19
$51,473
$95
589
9.81%
19
$50,589
$86
Sorted by Recruiting Expenses per Varsity Team
Institution
New York Univ.
Carengie Mellon
Univ. of Rochester
Univ. of Chicago
Emory
Case Western
Wash U. in St. Louis
Brandeis
Number
of Fulltime
Undergr
aduates
19464
5609
5081
4955
6738
4196
6003
3165
Number
Number
Recruiting
of
Percentage of
Expenses
Student- of Student- Varsity Recruiting per Varsity
Athletes Athletes
Teams
Expenses
Team
470
2.41%
21
$154,349
$7,350
504
8.99%
17
$71,193
$4,188
584
11.49%
23
$91,860
$3,994
418
8.44%
19
$73,189
$3,852
389
5.77%
18
$59,546
$3,308
542
12.92%
19
$51,473
$2,709
589
9.81%
19
$50,589
$2,663
332
10.49%
21
$36,184
$1,723
ARRC Presentation 1/19/2010
Data was collected by the Department of Education
through the Equity in Athletics Disclosure Act (EADA) for
FY09.
Athletics Continued
Sample of Brandeis successes in athletics
Team
Men's Soccer
Women's Soccer
Wins
8
13
Loses
9
7
Ties
2
2
Games
19
22
Win % Notes
0.474
0.636 ECAC New England Champions
Softball
28
17
45
0.622
ECAC New England Championship Runner-Up
Men's Basketball
Men's Fencing
Women's Fencing
Women's Basketball
18
13
25
20
9
9
6
8
27
22
31
28
0.667
0.591
0.806
0.714
NCAA Championships, second round
15th at NCAA Championships
18th at NCAA Championships
NCAA Championships, elite eight
Data was collected by the Department of Education through the Equity in Athletics Disclosure Act (EADA) for FY09.
ARRC Presentation 1/19/2010
Athletics Continued
Number
of
StudentInstitution
Athletes
Univ. of Chicago
418
Univ. of Rochester
584
Emory
389
Brandeis
332
Carengie Mellon
504
New York Univ.
470
Wash U. in St. Louis
589
Case Western
542
Number
Total of
of
Head
Assistant Total
Head
Varsity Coaches Coaches Coaches Coaches
Teams FTE
FTE
FTE
Salaries
19
9.50
12.40
21.90 $824,813
23
13.85
14.52
28.37 $701,109
18
12.00
16.00
28.00 $778,918
21
10.66
8.11
18.77 $775,248
17
7.75
13.60
21.35 $565,282
21
11.60
10.25
21.85 $641,199
19
11.39
7.87
19.26 $660,149
19
13.00
7.00
20.00 $648,250
ARRC Presentation 1/19/2010
Total of
Assistant
Coaches
Salaries
$499,359
$481,686
$387,200
$300,344
$490,536
$341,635
$259,858
$266,527
Total
Coaches
Salaries
$1,324,172
$1,182,795
$1,166,118
$1,075,592
$1,055,818
$982,834
$920,007
$914,777