Transcript GSIS PS Security PPT - Bleckley County Schools

Security in PowerSchool:
Page Permissions and Group Securities
Evelyn Bragg
Director of Administrative Technology
Meriwether County Schools
Modified by Jesse Peavy
Director of Technology
Bleckley County Schools
Family Educational Rights and
Privacy Act (FERPA)
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http://www.ed.gov/policy/gen/guid/fpco/hottopics/ht12-1708.html
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What is FERPA?
How does FERPA apply to me?
Information may not be protected under FERPA,
Security Groups
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Determine group level security
Who, What, When, Where & How
Who needs access?
What information is required?
When will information be accessed? Everyday or Occasional
Where will information be accessed? District or School
How many groups?
Create Security Groups
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Determine group level security
How many groups are optimal?
What about special education teachers?
Verify that a Security Group is assigned to User
1. Select Staff on the Start Page.
2. Select a user.
3. Select the Security Settings staff page.
4. Scroll down Group, and choose a security group.
5. Submit the page.
Access to Page Permissions
1.
Navigate to System > Security > Access to Page
Permissions.
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On the Access to Page Permissions screen, select Turn
modify permissions on from the pull-down list.
3.
Click Submit.
Securing the DDA screen
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Navigate to the Direct Database Access.
Click the Modify access privileges for this page link at the
bottom of the page.
Set the access level to None for any group that should not be
allowed to access the DDA page.
Click Submit.
Page Security: Critical Pages
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admin/security (main security page)
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admin/tech (general System Admin)
admin/importexport/quickimport/quickimport1.html (Quick
Import)
admin/faculty/home.html (staff security page)
Pitfalls
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Too many groups
Groups not well defined
Too few groups
Staff included in wrong group
Too many users with the ability to change user security
settings
Common Complaints
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Submit button is missing
"Insufficient access privileges"
Special Education and Advisors
“I need to modify…”
“I cannot do my job…”
Customized Reports
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http://www.powerdatasolutions.org/
http://nicktech.org/
http://www.sisresources.com
PowerSchool User Groups (National/States)
Be Careful with Your Little Fingers
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Taken from PowerSource
“Whilst I was trying to figure out security and rights to
different pages, I disabled my access to our Powerschool
student "start page". Not only that, I included everyone else
in my group (Admin). Does anyone know how to go around
this and allow me to restore access to this page for all of
us? At the moment, we cannot search for students, enroll
etc.”