Annual General Meetings in Kunene north Conservancies
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Transcript Annual General Meetings in Kunene north Conservancies
Annual General Meetings
in Kunene north
Conservancies
Gary Nekongo
MET
August 2007
Current status
13 Registered conservancies in K north
AGMs not held in 2006 or previous
Reasons include:
– Members insisted on proper financial report
– Without Financial statements couldn’t go
ahead
– Lack of experience and training
– Saw feedback meetings as enough
– Committees not organised
– Quorums not met = meeting abandoned or
just GM held
Support
agencies prioritised getting
AGMs going
Consv aware that AGMs key for
communication & decision making
Constitutions provide guidance but
more skills needed
Steps Taken
Support
staff received training in
AGMs (TOT)
Provided training to colleagues and
ensured support
MET and IRDNC planned and
designed appropriate training
Focused on 13 cons in 2 clusters
Training to CC, TAs and other reps
(10 from each conservancy)
Participatory training given
Big commitment to training in order to
hold effective AGMs
Worked with conservancies to decide what
needed in AGM
Worked tog on what reports should
contain
Discussed and agreed on steps for key
issues:
–
–
–
–
Quorums
Elections
Decision making at AGM
Financial cycle & AGM timing
During
training following done:
– Established schedule of dates (AGM
calendar)
– Decided on venues & plans
– Started work on plans & reports
– Drew up draft agenda,
– Established plans and logistic
arrangements
Results
Four
AGMs held since Feb 07
2 held on set date
1 week late
1 lasted several weeks
2 postponed but groundwork laid in 1
and GM held in other
Successful AGMs in Ehirovipuka,
Omatendeka, Sesfontein, Anabeb
In
3 conservancies financial reports
presented and approved
Audit reports presented in
Ehirovipuka (2 years)
4 areas budgets presented &
approved
All places Chairman's & NRM reports
Elections conducted in Ehirovipuka
Quorums in all areas
Conservancies
proud, “competing”
Members feel more ownership as
involved in decisions
Conservancies attended and learned
from each others AGMs
Planning smoother & quicker
Greater transparency
Better participation
Challenges Ahead
Continue
to give support
Build awareness of members:
– right & resp to attend
– How should behave
Support
cons to have more
communication with members other
than just AGM
Support cons leadership
Challenges Ahead
Support
when TA or groups try to
“derail” process
Assist conservancies to solve local
issues before AGM
Continue support for financial
management = linked to AGM
That’s it
Thank You!