Transcript Order Processing and Requisition Accelerator

Order Processing and
Requisition Accelerator
Wouldn’t it be nice if …
Services
Supplies
Resources
 all of our service
centers could be
coordinated through
one system.
 all of our supplies
and resources could
be coordinated
through one system.
 the system was easy
enough to deploy and
learn in a few
minutes.
100% Internet Ready – Front to Back
• No software to install or update
• Available enterprise wide overnight
• Updates done remotely
• Access from anywhere using any browser
or smart phone
• Everything done in real time
• No “Per User” or “Per Seat” fees
The OPRA suite of
enterprise modules:
• Work Order Module
• Warehouse Requisition Module
• Purchase Order Module
• Fixed Asset Module
• Event Calendar Module
Let’s take work orders. Did you know:
• Paper work orders, even
your existing Work Order
system, may be taking a
BIG BITE out of your
operations budget. About
$27 per order!
PLUS…
 Employee time x 2 when a call is
made to check on work order status.
 4 days of order fulfillment time.
 Potential lost dollars in
reimbursable federal, state, local
and private funding for preventative
maintenance other service activities.
OPRA solves the problem
Work Order Module – Simple Order Entry Screen
1. Over the
Internet, site
users fills out
form, most of
which is already
done by OPRA
2. Route to the
proper service
center from a popup
list
3. Describe the work
requested and hit
submit!
It’s that easy!
OPRA’s Status Screen keeps everyone informed!
User’s service
orders move
from here…
… to here
when the work is
assigned by the
service center staff
Simply click on the order number to see the order in full.
On the RECEIVING end…
The service
center sees the
work allocation
screen.
(bottom of screen)
Simply assign to a
worker from a popup
list and e-mail them
if you wish.
You can set
recurring PM jobs
here. (monthly,
weekly, annually
etc..)
Write special instructions to
the worker here.
Either print out the work order or transmit to the worker over
the Internet by clicking on “Submit” – your done!
Posting and closing orders…
For simple work
orders just post
the time and
materials total
here.
…or for more
complex work
orders click on
“split” and enter
multiple workers
and details on
materials.
When a work order is closed an EMAIL will automatically be
transmitted to the requestor.
Dream up any report…
…OPRA handles it!
OPRA’s elegant approach to complex reports..
Within a date
range…
by service center
by site
by special category
by job type
by requestor
You may sort and get subtotals by clicking these boxes.
… reports - OPRA handles it!
by requestor
by priority code
by worker
see work completed,
in progress or both
see archived work
orders
Then click on create report!
Save the report format to run
later. Saved report formats
may be emailed to other
users!
… Thanks OPRA!
The report appears
which provides a
summary of the
work orders...
..time and
materials charges
and work order
count.
The summary
shows the
criteria you used
to create the
report.
Click on the work
order number to
show the complete
work order
Print this or any OPRA screen out from your browser if you
wish. Saved reports may be emailed directly from OPRA!
BUT WAIT … There’s much more...
…Like seeing how you’re doing?
OPRA provides comprehensive statistical reports in both text and graphic
formats that help you measure your staff’s performance over time!
Maybe now you can justify that new position!
A few more points about Work Orders…
• You control all of the data
 Users - Job Type lists - Account numbers - Sites - Workers, Departments, etc.
 Data can even be downloaded from the web right to your own spread sheet.
• OPRA also offers optional features:
Work Order approval routing with email notification and simple “one click” approval.
Wireless paging or text messaging on emergency issues.
GPS or GIS map links on addresses or GPS/GIS coordinates.
Fixed Asset maintenance history tracking with on line manual and procedures for
any piece of equipment.
 Email or text message notifications at any point in the process.
 Event calendar interface - know the who, what, when and where.




• Set up as many service centers as you like:
 Maintenance & Operations Department, Technology Department, Transportation
Department, Food Services, etc…
…for no extra charge!
...some recent users include:
Anaheim UESD
Manhattan Beach Unified
School District
Easy implementation
We take care of everything…
•
•
•
•
•
•
Setup system (takes only minutes)
Data conversion (if any)
One on one On Site individual training
“Show and tell” training materials on line
Telephone support
Upgrades included
Next Step…
Just tell us when you want to be plugged in!
Call today for a proposal and quote!
800-545-4888