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Board of Education
Budget Meeting
November 16, 2010
Workshop Overview
The Purpose:
– Review Current Fiscal Realities
– Review and Take Action on Options to Close
General Fund Unrestricted Budget Deficit
– Provide a Timeline for Board Actions and
Implementation of Reductions
2
Review of the Realities
• LAO has Reported that State Budget is Worse Than
Previously Communicated
• Governor has Called Special Session to Address
Current Year Budget Concerns
• Mid Year Reductions are Likely
• Federal Jobs Funding is Incorporated into Current
Deficit Resolution
• State Budget Categorical Flexibilities will Terminate
after 2011/12
3
Review of the Realities
(cont’d)
• Our Challenges:
• Make Difficult Decisions in Limited Amount of
Time
• Implement Balanced Budget that
• Eliminates Deficit Spending
• Achieves Required Reserve Levels
• Unified Leadership is Critical
• Decisions will Adversely Impact Students and
Classroom Instruction
• Prudent Resource Allocations are Essential
• Current Financial Decisions Impact Future Financial
Stability
4
Budget Reduction Implementation Timeline
Item #
Task
Date
1
Budget Workshop to Approve Deficit Solutions
Nov 16, 2010
2
Board Approval of First Interim Report
Dec 2, 2010
3
Submission to County Office
Dec 3, 2010
4
Cabinet Level Committees to Develop Guidelines for Site and Central Office Reductions
Dec 3, 2010
5
Area Superintendents to Work with Cluster Principals to Develop Cluster Based Solutions
Dec 17, 2010
6
Finance to Distribute Site Allocations and Scenario Planning Template
Jan 10, 2011
7
Depts Complete Reductions/Templates to Finance/HR
Jan 24, 2011
8
Sites Complete Reductions/Templates to Finance/HR
Feb 4, 2011
9
HR to Begin Preparation of PKS
Feb 4-18, 2011
10
Board to Take Action on Resolution to Reduce Particular Kinds of Service and Classified
Feb 22, 2011
11
Certificated PKS Provided to Board of Education
Mar 11, 2011
12
Certificated Employees Receive Notice of Release
Mar 15, 2011
13
Classified Employees Receive Notice of Release
Apr 15, 2011
5
Key Assumptions
•
Baseline Current Deficit
$ (141.6)M
• Federal Jobs Bill Fund (One-time Only) $
•
Projected Deficit as of November 16, 2010
•
Potential Impacts to the Budget
• Changes to Fund Balance 1st Interim
21.0M
$ (120.6)M
$
(TBD)
• State Approved Budget
$
30.1M
• Final ARRA SFSF Funding
$
4.0M
• Mandates (Non-School Portion)
$
1.7M
– Excess Staffing
– Transportation Parent Pay Fees
6
Site Based Reductions of $44.5 Million
• District-wide Parameters to be Developed
• Area Superintendents Will Work with Principals
Within Cluster to Determine Reductions
– Schools Will Take Advantage of Sharing
Resources Across Cluster
• Reductions Need to be Identified by January
7
Central Office (10%) Reductions of $5.2 Million
• District-wide Parameters to be Developed
• Consolidation of Departments to be Considered
• Resources that Provide Services to Schools to be
Given Priority
• Reductions Need to be Identified by January
8
Solutions to the General Fund Unrestricted Deficit
(1)
(2)
(3)
(4)
Classified
Certificated
Cabinet
Alternative
Book V1
FTE
FTE
Options
Page No:
Budget Briefing
Recommendations
Millions
Projected Reductions Required (Based on Current Financial Assumptions)
$
120.60
$
2.88
$
2.88
$
0.57
C5
$
0.01
C6
Options
A.
Revenue Generation
1
Increase ADA 1/2 %
Sub-Total
B.
C1
$
-
Central Office Options
1
5370-GATE District Administration-50% reduction
2
5390-GATE Advanced Placement-(Eliminate Unrestricted Support)
1.50
3.42
3
5409-American with Disabilities Act (504)-(Consolidation into Risk Mgmt)
1.00
1.00
$
0.22
C7
4
5440-Student Programs & Professional Learning (Eliminate Centralized Oversight)
1.75
1.05
$
0.29
C8
5
5532-Magnet Programs Office Transfer to Restricted MSAP Grant
1.00
1.00
$
0.31
C9
6
5537-Reduce Utilities Management Staff by 50%
4.00
$
0.28
C10
7
5547-Teacher Prep and Student Support (Eliminate Unrestricted Support)
0.50
$
0.08
C11-C12
8
5606-Office of School Innovation Elimination
$
0.21
C13
9
5596-Chief Special Projects Office Elimination
$
0.31
C14
2.00
10 5343-JROTC Office (Eliminate Centralized Oversight)
2.00
1.00
$
0.16
C15
11 5451 College, Career & Tech Ed-Transfer to Restricted
2.33
1.30
$
0.45
C16
12 5542 Community Relations Department Elimination
3.00
$
0.38
C17
13 Adult Education (Eliminate Centralized Oversight)
1.50
1.00
$
0.35
C18
14 CBET (Elimination of Program)
3.70
1.00
$
0.52
C19
15 5638-Drop Out Prevention Elimination
3.00
0.80
$
0.38
C20
16 Area Superintendents (Reduction of Current Area Supt Vacancy)
1.00
0.75
$
0.29
C25
1.50
56.00
2.00
TBD
$
$
0.38
5.20
C26
$
0.66
17 5457-P.E and Health (Eliminate Centralized Oversight)
18 10% Additional Reduction to Central Office (FTE Estimated)
19 5533 Enrollment Options-Choice Office Consolidation
7.13
C51
20 Eliminate Transportation for Magnet and VEEP (201 Class FTE)
$
8.70
C31
21 5605-School Police Services (50% Reduction) (21.50 Class FTE)
$
2.70
C21-C22
22 5446-Visual and Performing Arts (Elimination of Centralized Oversight) (Class 1 FTE, 5 Cert FTE)
$
0.73
C23-C24
23 Area Superintendents Budget Reductions
$
0.86
C25
$
12.99
Sub-Total
92.91
14.32
$
11.04
9
Solutions to the General Fund Unrestricted Deficit
(cont’d.)
(1)
(2)
(3)
(4)
Classified
Certificated
Cabinet
Alternative
Book V1
FTE
FTE
Options
Page No:
Budget Briefing
Recommendations
Millions
Projected Reductions Required (Based on Current Financial Assumptions)
$
120.60
Options
C.
Centrally Managed Programs
1
Eliminate/Suspend OCILE Program
(a) Balboa
6.25
2.30
$
0.66
C28
(b) Old Town
7.75
2.30
$
0.73
C29
17.00
5.80
$
2.58
C30
$
0.60
$
0.13
$
0.59
11.00
$
5.28
(c) Palomar
(d) OCILE Transportation
2 Eliminate RELI Program
3 Reduce Landscapers by 10 FTEs-10%
Sub-Total
D.
0.60
10.00
41.00
C60
C52
$
-
School Admin. Options (Part of Allocation Formula)
1
2
K-3 CSR Program (Teacher Ratio 29:1 from 24:1) (Net of Revenue Penalty)
(a) Kindergarten
72.72
$
4.46
C33
(b) 1st Grade
71.00
$
6.09
C42
(c) 2nd Grade
68.20
$
5.84
C43
(d) 3rd Grade
64.00
$
5.52
Reduce Kindergarten to 1/2 Day at 29:1 (168.3 FTE) (Net of Revenue Penalty)
Split Principal Assignment Between Two Schools at Small Highs Schools
3
4 Reduce Allocation Model for Alternative and Atypical Schools (8 schools)
5 Increase Class Size for Gate Seminar Program (Per School Formula)
6
Reduction to Unrestricted Allocation Model- Site Based Decisions (FTE Estimated):
C44
$
TBD
85.14
12.40
7.00
$
0.97
C32
C50
TBD
$
1.00
C54
20.00
$
1.70
C55
307.10
$
44.47
Options for Sites to Consider Include:
(a) Librarians (Allocation = 21.50 FTE $2.04M)
C41
(b) Library Technicians (Allocation = 54.50 FTE $2.80M)
(c) Vice Principals (Allocation = 80 FTE $8.96M)
C37
C56
(d) Nurses (Allocation = 57.4FTE $5.1M)
C57-C58
(e) Student Information System Site Tech II (Allocation = 45 FTE $2.43M)
$
2.34
(f) School Clerk II Reduced by One at Each High Schools (Reduction = 14 FTE)
$
0.71
C38
(g) Health Technicians (Allocation = 90.88 FTE $3.80M)
$
3.80
C35-C36
$
14.81
C59
$
34.06
(h) School Counselors (Allocation = 171.90 FTE $14.99M)
Sub-Total
85.14
610.02
$
70.05
C39-C40
10
Solutions to the General Fund Unrestricted Deficit
(cont’d.)
(1)
(2)
(3)
(4)
Budget Briefing
Classified
Certificated
Cabinet
Alternative
Book V1
FTE
FTE
Recommendations
Millions
Options
Page No:
Projected Reductions Required (Based on Current Financial Assumptions)
$
120.60
TBD
$
4.50
C2
11.00
$
0.93
C3
Options
E.
District wide Options
1 Close Schools (10 @ $450K)
TBD
2 K-8 Schools - Reduction of 1 CPU
3 Solar Energy Implementation Savings
Sub-Total
F.
$
0.50
0.00
11.00
$
5.93
15.38
51.11
$
6.25
C45
12.70
$
1.13
C46
63.81
$
7.38
2 Change Prep time Allocation to Comply with Minimum Contract Requirements
Sub-Total
15.38
Federal Stimulus Funded Program (ARRA Title I Funding Expires)
1 Eliminate K-2 ARRA Positions CSR 16.5:1 (29 Schools)
Sub-Total
H.
-
School Supplemental Allocations
1 Suspend Supplemental Allocations for Magnet Programs (TIIBG)
G.
C4
$
138.00
$
12.23
0.00
138.00
$
12.23
C47
TBD
TBD
$
5.00
C48
$
1.00
C49
Special Education
1 Reduce Special Education local contribution- Specifics TBD
2 Eliminate Intersession and Second Session of Special Education
Sub-Total
Total Cabinet Recommended Solutions *
Total Alternative Solutions *
*
0.00
0.00
$
6.00
234.43
848.15
$
120.79
$
47.05
Estimated FTE
11
Questions?
12