Transcript Library MTI – April 2011 - Colorado State University

February 2013
Allison Kidd
Shannon Lavey
INTRODUCTIONS
 Assistive Technology Resource Center
 Provide Assistive Technology for students with disabilities
 Provide support for faculty and staff at CSU on accessibility
 http://atrc.colostate.edu
 Allison Kidd
 IT Coordinator
 UDL / Accessibility Trainer
 Shannon Lavey, MS, OTR
 Service Coordinator
 Assistive Technology Trainer
OUTLINE
 Principles of Universal Design for Learning
 2 Main Concepts for All Documents
 Structure / Organization
 Alt Text for Images
 Hands-On: Word Documents
 Hands-On: PDF Documents
TODAY’S STUDENTS ARE DIVERSE
 Ethnicity & Culture
 Native language
 Non-Traditional
 Gender
 Learning Styles
 Disabilities
UNIVERSAL DESIGN FOR LEARNING
“
Universal Design for Learning (UDL)
is a set of principles for designing materials
that give all individuals equal opportunities
to learn.
Source:
http://www.cast.org/udl/index.html
”
UDL: A FRAMEWORK FOR
INCLUSIVE PEDAGOGY
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
OFFER MULTIPLE FILE FORMATS
 Students have different Operating Systems
 Mac, PC
 Students have different versions of software
 Microsoft Office 2003, 2007, 2010
 Open Office, iHome, MS Office for Mac
 Students use a variety of Assistive Technology
 Let students pick the format that works best for
them
 Start with Word, and convert to RTF and Accessible PDF
WHAT MAKES A DOCUMENT
UNIVERSALLY DESIGNED?
 Search-ability
 Select-ability for Copy and Paste
 Consistent Structure / Organization
 Bookmarks or an Interactive TOC
 Text to Speech capability
 Accessibility
TWO MAIN CONCEPTS
No matter the type of document you are creating,
these are the most important aspects to consider:
 Structure / Organization
 Headings
 Alternative Text
 Images
 Links / URLs
 Tables
 Charts
1. STRUCTURE / ORGANIZATION
 The organization of content is the structure
 Includes headings, lists, tables, columns, emphasis, etc.
 Make the structure of the document apparent at a
glance
 Use built-in styles to set headings, to number lists,
to make fonts bold, etc.
 Be consistent with styles throughout the document.
2. ALT TEXT FOR IMAGES
Ask: “What is the function of this image?”
 Screen readers can only read text
 Any images must have alternate text provided
 Alt Text describes both the content and function of
the image in its context
ALT TEXT: CONTEXT IS KEY
 Alternative text for images should describe the meaning of
the image in its context
 Ice Cream Manufacturer
 Girl Scouts of America
 My Niece's Blog
 Diversity Website
Source: Jesse Hausler, The ACCESS Project
ALT TEXT: PRACTICE 1
Because of his role as the Commander in Chief of
American forces in the Revolutionary War, and, later, the
first President of the United States, George Washington is
often called the "Father of his Country."
What would be appropriate alternative text for the image in Example 1?
1. "Image of George Washington"
2. "George Washington, the first president of the United States"
3. No description is necessary
4. "George Washington"
Source:
http://webaim.org/techniques/alttext/
ALT TEXT: PRACTICE 2
Because of his role as the Commander in Chief of
American forces in the Revolutionary War, and, later, the
first President of the United States, George Washington is
often called the "Father of his Country."
George Washington
What would be the appropriate alt attribute for the image in Example 2?
1. "George Washington"
2. No description is necessary.
3. "Image"
4. The image does not need an alt attribute.
Source:
http://webaim.org/techniques/alttext/
HANDS-ON: WORD DOCUMENTS
ADD STRUCTURE: USE STYLES
Add Alt Text to Images
Right-click on the image
and select ‘Format
Picture’
2. Select the ‘Alt Text’
option at the bottom
3. Type the alt text in the
‘Description’ box on the
right (ignore the ‘Title’
field)
1.
MICROSOFT’S ACCESSIBILITY CHECKER
 Use the Built-in Accessibility Checker
 File > Info > Check for Issues > Check Accessibility
HANDS-ON: PDF DOCUMENTS
Scanned to PDF
Word to PDF
LET’S LOOK AT SCANNED PDFS
 Scanned PDF
 Scanned PDF with Optical Character Recognition
 Scanned PDF with OCR and Tags added
SCANNED PDF RESULTS
Scanned PDF
Scanned PDF with OCR
OCR and Tags
MORGAN LIBRARY E-RESERVES
 Great resource for faculty
 Library staff will do entire process from scanning to
accessible pdf
 Login at: https://reserve.colostate.edu
WORD TO PDF CONVERSION
 Start out with a Word Document
 Make the Word Doc accessible, then convert it
 Use Save As PDF
 Or use the Plugin
Print to PDF
Save As PDF
Adobe PDF Plugin
HANDS-ON PDF
 Before Conversion!
 Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
IN ADOBE ACROBAT X
Open the Accessibility Toolbar
Click on ‘Full Check’
FURTHER RESOURCES:
 CSU’s Accessibility Website
 http://www.accessibility.colostate.edu
 CSU’s Access Project Tutorials
 http://accessproject.colostate.edu/udl
 WebAIM Accessibility Tutorials
 http://www.webaim.org
 National Center on UDL
 http://www.udlcenter.org/aboutudl/udlguidelines
CONTACT INFO:
Allison Kidd
[email protected]
970-491-0625