Library MTI – April 2011 - Colorado State University
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Transcript Library MTI – April 2011 - Colorado State University
February 2013
Allison Kidd
Shannon Lavey
INTRODUCTIONS
Assistive Technology Resource Center
Provide Assistive Technology for students with disabilities
Provide support for faculty and staff at CSU on accessibility
http://atrc.colostate.edu
Allison Kidd
IT Coordinator
UDL / Accessibility Trainer
Shannon Lavey, MS, OTR
Service Coordinator
Assistive Technology Trainer
OUTLINE
Principles of Universal Design for Learning
2 Main Concepts for All Documents
Structure / Organization
Alt Text for Images
Hands-On: Word Documents
Hands-On: PDF Documents
TODAY’S STUDENTS ARE DIVERSE
Ethnicity & Culture
Native language
Non-Traditional
Gender
Learning Styles
Disabilities
UNIVERSAL DESIGN FOR LEARNING
“
Universal Design for Learning (UDL)
is a set of principles for designing materials
that give all individuals equal opportunities
to learn.
Source:
http://www.cast.org/udl/index.html
”
UDL: A FRAMEWORK FOR
INCLUSIVE PEDAGOGY
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
OFFER MULTIPLE FILE FORMATS
Students have different Operating Systems
Mac, PC
Students have different versions of software
Microsoft Office 2003, 2007, 2010
Open Office, iHome, MS Office for Mac
Students use a variety of Assistive Technology
Let students pick the format that works best for
them
Start with Word, and convert to RTF and Accessible PDF
WHAT MAKES A DOCUMENT
UNIVERSALLY DESIGNED?
Search-ability
Select-ability for Copy and Paste
Consistent Structure / Organization
Bookmarks or an Interactive TOC
Text to Speech capability
Accessibility
TWO MAIN CONCEPTS
No matter the type of document you are creating,
these are the most important aspects to consider:
Structure / Organization
Headings
Alternative Text
Images
Links / URLs
Tables
Charts
1. STRUCTURE / ORGANIZATION
The organization of content is the structure
Includes headings, lists, tables, columns, emphasis, etc.
Make the structure of the document apparent at a
glance
Use built-in styles to set headings, to number lists,
to make fonts bold, etc.
Be consistent with styles throughout the document.
2. ALT TEXT FOR IMAGES
Ask: “What is the function of this image?”
Screen readers can only read text
Any images must have alternate text provided
Alt Text describes both the content and function of
the image in its context
ALT TEXT: CONTEXT IS KEY
Alternative text for images should describe the meaning of
the image in its context
Ice Cream Manufacturer
Girl Scouts of America
My Niece's Blog
Diversity Website
Source: Jesse Hausler, The ACCESS Project
ALT TEXT: PRACTICE 1
Because of his role as the Commander in Chief of
American forces in the Revolutionary War, and, later, the
first President of the United States, George Washington is
often called the "Father of his Country."
What would be appropriate alternative text for the image in Example 1?
1. "Image of George Washington"
2. "George Washington, the first president of the United States"
3. No description is necessary
4. "George Washington"
Source:
http://webaim.org/techniques/alttext/
ALT TEXT: PRACTICE 2
Because of his role as the Commander in Chief of
American forces in the Revolutionary War, and, later, the
first President of the United States, George Washington is
often called the "Father of his Country."
George Washington
What would be the appropriate alt attribute for the image in Example 2?
1. "George Washington"
2. No description is necessary.
3. "Image"
4. The image does not need an alt attribute.
Source:
http://webaim.org/techniques/alttext/
HANDS-ON: WORD DOCUMENTS
ADD STRUCTURE: USE STYLES
Add Alt Text to Images
Right-click on the image
and select ‘Format
Picture’
2. Select the ‘Alt Text’
option at the bottom
3. Type the alt text in the
‘Description’ box on the
right (ignore the ‘Title’
field)
1.
MICROSOFT’S ACCESSIBILITY CHECKER
Use the Built-in Accessibility Checker
File > Info > Check for Issues > Check Accessibility
HANDS-ON: PDF DOCUMENTS
Scanned to PDF
Word to PDF
LET’S LOOK AT SCANNED PDFS
Scanned PDF
Scanned PDF with Optical Character Recognition
Scanned PDF with OCR and Tags added
SCANNED PDF RESULTS
Scanned PDF
Scanned PDF with OCR
OCR and Tags
MORGAN LIBRARY E-RESERVES
Great resource for faculty
Library staff will do entire process from scanning to
accessible pdf
Login at: https://reserve.colostate.edu
WORD TO PDF CONVERSION
Start out with a Word Document
Make the Word Doc accessible, then convert it
Use Save As PDF
Or use the Plugin
Print to PDF
Save As PDF
Adobe PDF Plugin
HANDS-ON PDF
Before Conversion!
Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
IN ADOBE ACROBAT X
Open the Accessibility Toolbar
Click on ‘Full Check’
FURTHER RESOURCES:
CSU’s Accessibility Website
http://www.accessibility.colostate.edu
CSU’s Access Project Tutorials
http://accessproject.colostate.edu/udl
WebAIM Accessibility Tutorials
http://www.webaim.org
National Center on UDL
http://www.udlcenter.org/aboutudl/udlguidelines
CONTACT INFO:
Allison Kidd
[email protected]
970-491-0625