Transcript Library MTI – April 2011 - Colorado State University

March 5, 2013
INTRODUCTIONS
 Allison Kidd
 IT Coordinator
 UDL / Accessibility Trainer
 Shannon Lavey, MS, OTR
 Service Coordinator
 Assistive Technology Trainer
 Assistive Technology Resource Center
 Provide Assistive Technology for students with disabilities
 Provide support for faculty and staff at CSU on accessibility
 http://atrc.colostate.edu
OUTLINE
 CSU’s Accessibility Guidelines
 Principles of Universal Design for Learning
 2 Main Concepts for All Documents
 Structure
 Alternative Text
 Hands-On: Word Documents
 Hands-On: PDF Documents
CSU’S GUIDELINES FOR
ACCESSIBILITY OF ELECTRONIC AND
INFORMATION TECHNOLOGY
Adopted by Faculty Council, Fall 2012
 CSU is committed to providing equal access to
electronic information for all students
 Universal Design for Learning provides a strategy
for preparing materials that overcome barriers to
learning
 UDL includes accessibility for students with
disabilities, but goes beyond to benefit all learners
UNIVERSAL DESIGN FOR LEARNING
“
Universal Design for Learning (UDL)
is a set of principles for designing materials
that give all individuals equal opportunities
to learn.
Source:
http://www.cast.org/udl/index.html
”
TODAY’S STUDENTS ARE DIVERSE
 Ethnicity & Culture
 Native language
 Non-Traditional
 Gender
 Learning Styles
 Disabilities – Apparent
 Disabilities – Non-Apparent
 Variety of Technologies Available
UDL: A FRAMEWORK FOR
INCLUSIVE PEDAGOGY
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
LEARNING STYLES: INVOLVE THE SENSES
 Visual
 Auditory
 Kinesthetic
 Combine for highest impact on learning!
UNIVERSALLY DESIGNED DOCUMENTS
 Search-ability
 Select-ability for Copy and Paste
 Consistent Structure / Organization
 Bookmarks or an Interactive TOC
 Text to Speech capability
 Accessibility for Screen Reading Software
BEYOND ACCESSIBILITY
Universal Design Features
How Can Students Benefit?
 Search-ability
 English Language Learners
 Select-ability for Copy and
 Non-Traditional Students




Paste
Consistent Structure /
Organization
Bookmarks or an Interactive
TOC
Text to Speech capability
Accessibility for Screen Readers
 Learning Styles
 Disabilities – Apparent
 Disabilities – Non-Apparent
Read & Write Gold
ASSISTIVE TECHNOLOGY DEMO
DIVERSE TECHNOLOGY, DIVERSE FORMATS
 Students are using a wide variety of technology
 Operating Systems
 Devices – tablets, phones, eReaders
 Versions of word processing software
 Assistive Technology – hardware and software
 Let students pick the format that works best for
them – offer multiple formats.
 Start with Word
 Convert to Accessible PDF
 Make both files available to students
CREATING UDL DOCUMENTS:
TWO MAIN CONCEPTS
 Document Structure
 Alternative Text
DOCUMENT STRUCTURE
 Content should be organized!
 Use built-in styles
 Headings
 Lists
 Emphasis
 Be consistent with styles
 Top level headings – use the same style for each
WHY IS STRUCTURE IMPORTANT?
 Visually - It looks easier to read
 Easier to pick out important points
 Students can take notes based on an obvious
outline.
 Provides a Table of Contents
 Screen-reading software uses structure to navigate
the document more easily.
JAWS Screen-reading Software
DOCUMENT STRUCTURE DEMO
WHAT IS ALTERNATE TEXT?
 Screen readers can only read text
 Any images must have a short text description
added
 Alt Text describes both the content or meaning of
the image in its context
HOW TO WRITE ALT TEXT
“What is the function of this image?”
CONTEXT IS KEY
 Alternative text for images should describe the meaning of
the image in its context
 Ice Cream Manufacturer
 Girl Scouts of America
 My Niece's Blog
 Diversity Website
Source: Jesse Hausler, The ACCESS Project
HANDS-ON: WORD DOCUMENTS
OFFICE 2010: COMPATIBILITY MODE OFF
 Documents with
.doc will open in compatibility
mode
 More accessibility features are available in .docx
format
 To turn compatibility mode off:
save as .docx
ADD STRUCTURE: USE STYLES
Add Alt Text to Images
Right-click on the image
and select ‘Format
Picture’
2. Select the ‘Alt Text’
option at the bottom
3. Type the alt text in the
‘Description’ box on the
right
*not in the ‘Title’ field!
1.
Add Header Row to Tables, Step 1
1.
Right-click on the top
row of the table.
2.
Click on ‘Table
Properties’
Add Header Row to Tables, Step 2
Select the ‘Row’ tab.
2. Check the box ‘Repeat
as header row at the top
of each page’
1.
MICROSOFT’S ACCESSIBILITY CHECKER
 Use the Built-in Accessibility Checker
 File > Info > Check for Issues > Check Accessibility
HANDS-ON: PDF DOCUMENTS
Scanned to PDF
Word to PDF
LET’S LOOK AT SCANNED PDFS
There are three types of PDFs resulting from a scanner:
 Scanned PDF saved as image only
 Scanned PDF with Optical Character Recognition
 Scanned PDF with OCR and Tags added
PDF SCANNED AS IMAGE
SCANNED PDF RESULTS
Scanned PDF
Scanned PDF with OCR
OCR and Tags
Read & Write Gold
GOOD VS. BAD PDF DEMO
MORGAN LIBRARY COURSE RESERVES
 Login with eid to request PDF creation
 Library staff will do entire process
 Find the article
 Scan with OCR
 Convert existing scanned PDF
 Post online for your course
 Turn-around time – typically one day
https://reserve.colostate.edu
WORD TO PDF CONVERSION
 Start out with a Word Document
 Make the Word Doc accessible, then convert it
 Use Save As PDF
 Or use the Acrobat Toolbar
Print to PDF
Save As PDF
Adobe PDF Plugin
HANDS-ON PDF
 Before Conversion!
 Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
 This makes the PDF accessible
to screen readers!
IN ADOBE ACROBAT X
Open the Accessibility Toolbar
Click on ‘TouchUp Reading Order’
Touching Up the Reading Order
 Click on ‘Show Order
Panel’
 The pane will show up at
the left
 Drag and drop items in
the correct order
 Empty items or decorative
images – set as
‘Background’.
FURTHER RESOURCES:
 CSU’s Accessibility Website
 http://www.accessibility.colostate.edu
 CSU’s Access Project Tutorials
 http://accessproject.colostate.edu/udl
 [email protected]