Transcript UDL Docs Hands-On March 2013

May 22, 2013
• Assistive Technology Resource Center
• Provide Assistive Technology for students, faculty and staff with disabilities
• Provide consultation support for faculty and staff at CSU on accessibility
• http://atrc.colostate.edu
• Allison Kidd
• IT Coordinator
• UDL / Accessibility Trainer
• Shannon Lavey, MS, OTR
• Service Coordinator
• Assistive Technology Trainer
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CSU’s Accessibility Guidelines
Principles of Universal Design for Learning
Learning Styles
Learning Challenges
Assistive Technology
Documents that are Compatible with Technology
• Structure
• Alternate Text
• Word Documents
• PDF Documents
Adopted by Faculty Council, Fall 2012
• CSU is committed to providing equal access to electronic
information for all students
• Universal Design for Learning provides a strategy for preparing
materials that overcome barriers to learning and benefit all
learners
Universal design is the
design of products and
environments to be
usable by all people, to
the greatest extent
possible, without the
need for adaptation or
specialized design.
–Ron Mace, UD Institute
“
Universal Design for Learning (UDL)
is a set of principles for designing materials that
give all individuals equal opportunities to learn.
Source:
http://www.cast.org/udl/index.html
”
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
Multiple Ways
Present
Information
Interact &
Engage with
Material
Express
Understanding
• Native Language
• Non-Apparent Disabilities
• Dyslexia
• Autism
• Brain Injury
• Apparent Disabilities
• Physical Impairment
• Hearing Impairment
• Visual Impairment
• Target multiple learning styles to help with these challenges
• Provide multiple ways to access and respond to materials (audio,
file formats)
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Search Capability
Select Text for Copy and Paste
Consistent Structure / Organization
Headings Based on Importance
Table of Contents
Text to Speech Capability
Screenreader Accessibility
Benefits of a Universally Designed Word Document
• Document Structure
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Headings
Table of Contents
Tables and Lists
Content Reading Order
• Descriptive Alternate Text
• Images
• Graphs
• Tables
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Visually - It looks easier to read
Easier to pick out important points
Students can take notes based on an obvious outline
Provides a Table of Contents – Navigation Pane
Screen-reading software uses structure to navigate the
document more easily
• Consistent use of headings lets the listener know how
important a section is
Using Headings, Styles, Tables
Adding Alt Text
• Add Headings for
each section
• Be Consistent
• Use Tables to
organize columns
• Images, Graphs, and Tables are all great ways for presenting
information to visual learners.
• BUT… Screenreaders can only read text!
• The “Universal Design for Learning” Answer:
• Present the information in more than one way so non-visual learners can
also benefit.
• Provide a short text description for all non-text elements!
• Alt Text describes the purpose or meaning of the image in context
• Look at the image in context and ask yourself,
“What is the purpose of this image?”
• Write a short description of the meaning
added by the image.
• Alternative text for images should describe the meaning of
the image in its context
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Ice Cream Manufacturer
Girl Scouts of America
A Food Blog
Diversity Website
Adapted from Jesse Hausler, ATRC and The
ACCESS Project
1. Right-click on the image
and select ‘Format Picture’
2. Select the ‘Alt Text’ option
at the bottom
3. Type the alt text in the
‘Description’ box on the
right
4. Do not use the ‘Title’ field,
as a screenreader will not
read it!
1. Right-click on the top
row of the table.
2. Click on ‘Table
Properties’
3. Check the box ‘Repeat
as header row at the
top of each page’
1. In the same ‘Table
Properties’ screen,
select the last tab on
the right, ‘Alt Text.’
2. Type in the ‘Description’
box
3. Just as with images,
ignore the ‘Title’ field.
Screenreaders won’t
read it.
• Use the Built-in Accessibility Checker
• File > Info > Check for Issues > Check Accessibility
Documents – Structure vs. No Structure
Scanned Documents
There are three types of PDFs resulting from a scanner:
• Scanned PDF saved as image only
• This often looks like a photocopied document.
• Scanned PDF with Optical Character Recognition (OCR)
• OCR is software that interprets text in a document and outputs it as text
that you can highlight and edit.
• Scanned PDF with OCR and Tags added
• Tags determine the order in which a screenreader will read the page.
Sample Source: MasterFile
Scanned PDF
Scanned PDF with OCR
OCR and Tags
• Login with eid to request PDF creation
• Library staff will do entire process
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Find the article
Scan with OCR
Convert existing scanned PDF
Post online for your course
Turn-around time – typically one day
On the Reserves Tab of the Morgan Library Homepage or at
https://reserve.colostate.edu
Read & Write Gold
Using the Acrobat Plugin in Word 2010
• Before Conversion!
• Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
• This makes the PDF accessible
to screen readers
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Start out with a Word Document
Make the document accessible, then convert it
Use Save As PDF
Or use the Acrobat Toolbar
Print to PDF
Save As PDF
Adobe PDF Plugin
Open the Accessibility
Toolbar
Click on ‘TouchUp Reading
Order’
• Click on ‘Show Order Panel’
• The panel will show up at the
left
• Drag and drop items in the
correct order
• Empty items or decorative
images – set as ‘Background’.
• Items set as ‘Background’ will
be ignored by screenreaders.
DIY Help
CSU’s Access Project (Step-by-Step Tutorials)
http://accessproject.colostate.edu/udl
CSU’s Accessibility Website
http://www.accessibility.colostate.edu
Or Contact Me
[email protected]
Adobe PDF, Universally Designed - ACCESS Project:
http://accessproject.colostate.edu/udl/modules/pdf/mod_pdf.php
Microsoft Word, Universally Designed - ACCESS Project:
http://accessproject.colostate.edu/udl/modules/word/mod_word.php
PDF Tutorials by Adobe:
http://www.adobe.com/accessibility/best_practices.html
PDF Tutorials by WebAIM:
http://webaim.org/techniques/acrobat/
Universal Design for Learning:
http://www.cast.org/udl/index.html
VARK Learning Styles:
http://www.vark-learn.com/
Word 2010 Accessibility Tutorial by Microsoft:
http://office.microsoft.com/en-us/support/create-accessible-word-documents-RZ102644124.aspx
Word 2010 Tutorial by WebAIM:
http://webaim.org/techniques/word/