Transcript UDL Docs Hands-On March 2013

March 12, 2013
INTRODUCTIONS
 Allison Kidd
 IT Coordinator
 UDL / Accessibility Trainer
 Shannon Lavey, MS, OTR
 Service Coordinator
 Assistive Technology Trainer
 Assistive Technology Resource Center
 Provide Assistive Technology for students with disabilities
 Provide support for faculty and staff at CSU on accessibility
 http://atrc.colostate.edu
OUTLINE
 CSU’s Accessibility Guidelines
 Principles of Universal Design for Learning
 2 Main Concepts for All Documents
 Structure
 Alternative Text
 Hands-On: Word Documents
 Hands-On: PDF Documents
CSU’S GUIDELINES FOR
ACCESSIBILITY OF ELECTRONIC AND
INFORMATION TECHNOLOGY
Adopted by Faculty Council, Fall 2012
 CSU is committed to providing equal access to
electronic information for all students
 Universal Design for Learning provides a strategy
for preparing materials that overcome barriers to
learning and benefit all learners
UNIVERSAL DESIGN FOR LEARNING
“
Universal Design for Learning (UDL)
is a set of principles for designing materials
that give all individuals equal opportunities
to learn.
Source:
http://www.cast.org/udl/index.html
”
TODAY’S STUDENTS ARE DIVERSE
 Ethnicity & Culture
 Native language
 Non-Traditional
 Learning Styles
 Disabilities – Non-Apparent

Dyslexia

Learning Disability

ADHD

Brain Injury
 Disabilities – Apparent

Visual Impairment

Hearing Impairment

Physical Disability
UDL: A FRAMEWORK FOR
INCLUSIVE PEDAGOGY
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
LEARNING STYLES: INVOLVE THE SENSES
 Visual
 Auditory
 Kinesthetic
 Combine for highest impact on learning!
WHAT MAKES A DOCUMENT UNIVERSALLY
DESIGNED?
 Search-ability
 Select-ability for Copy and Paste
 Consistent Structure / Organization
 Bookmarks or an Interactive TOC
 Text to Speech capability
 Accessibility for Screen Reading Software
BEYOND ACCESSIBILITY
Universal Design Features
How Can Students Benefit?
 Search-ability
 English Language Learners
 Select-ability for Copy and
 Non-Traditional Students




Paste
Consistent Structure /
Organization
Bookmarks or an Interactive
TOC
Text to Speech capability
Accessibility for Screen Readers
 Learning Styles
 Disabilities – Apparent
 Disabilities – Non-Apparent
Benefits of a Universally Designed Word Document
READ & WRITE GOLD DEMO
DIVERSE TECHNOLOGY, DIVERSE FORMATS
 Students are using a wide variety of technology
 Operating Systems
 Devices – tablets, phones, eReaders
 Versions of word processing software
 Assistive Technology – hardware and software
 Let students pick the format that works best for
them – offer multiple formats.
 Start with Word
 Convert to PDF
 Make both files available to students
CREATING UDL DOCUMENTS:
TWO MAIN CONCEPTS
 Document Structure
 Headings
 Table of Contents
 Content Reading Order
 Descriptive Alternate Text
 Images
 Graphs
 Tables
DOCUMENT STRUCTURE
 Content should be organized!
 Use built-in styles
 Headings
 Lists
 Emphasis
 Be consistent with styles
 Top level headings – use styles to designate level of importance
 Screenreaders can pull up all headings as a list
WHY IS STRUCTURE IMPORTANT?
 Visually - It looks easier to read
 Easier to pick out important points
 Students can take notes based on an obvious
outline.
 Provides a Table of Contents
 Screen-reading software uses structure to navigate
the document more easily
 Consistent use of headings lets the listener know
how important a section is.
Documents – Structure vs. No Structure
SCREENREADING SOFTWARE
DEMO
WHAT IS ALTERNATE TEXT?
 Screen readers can only read text
 Present the information in more than one way
 Provide a short text description for all non-text elements
 Alt Text describes the purpose or meaning of the
image
HOW TO WRITE ALT TEXT
“What is the function of this image?”
CONTEXT IS KEY
 Alternative text for images should describe the meaning of
the image in its context
 Ice Cream Manufacturer
 Girl Scouts of America
 A Food Blog
 Diversity Website
Adapted from Jesse Hausler, The ACCESS
Project
HANDS-ON: WORD DOCUMENTS
OFFICE 2010: COMPATIBILITY MODE OFF
 Documents with
.doc will open in compatibility
mode
 More accessibility features are available in .docx
format
 To turn compatibility mode off:
 File > Save As > File Type >
Word Document (*.docx)
ADD STRUCTURE: USE STYLES
• Add Headings for
each section
• Be Consistent
• Use Tables to
organize columns
Add Alt Text to Images
1.
Right-click on the image
and select ‘Format Picture’
2.
Select the ‘Alt Text’ option
at the bottom
3.
Type the alt text in the
‘Description’ box on the
right
4.
Do not use the ‘Title’ field,
as a screenreader will not
read it!
Add Header Row to Tables
Right-click on the top
row of the table.
2. Click on ‘Table
Properties’
1.
3.
Check the box ‘Repeat
as header row at the top
of each page’
Add Alt Text to Tables
1.
Right-click on the table and
select ‘Table Properties’
2.
Select the ‘Alt Text’ tab on
the right
3.
Type the alt text in the
‘Description’ box on the
right
4.
Ignore the ‘Title’ field, as
screenreaders won’t read it
(same as with images).
MICROSOFT’S ACCESSIBILITY CHECKER
 Use the Built-in Accessibility Checker
 File > Info > Check for Issues > Check Accessibility
Formatted vs. Unformatted
DOCUMENT COMPARISON
HANDS-ON: PDF DOCUMENTS
Scanned to PDF
Word to PDF
LET’S LOOK AT SCANNED PDFS
There are three types of PDFs resulting from a scanner:
 Scanned PDF saved as image only
 Scanned PDF with Optical Character Recognition
 Scanned PDF with OCR and Tags added
PDF SCANNED AS IMAGE
SCANNED PDF RESULTS
Scanned PDF
Scanned PDF with OCR
OCR and Tags
Read & Write Gold
GOOD VS. BAD PDF DEMO
MORGAN LIBRARY COURSE RESERVES
 Login with eid to request PDF creation
 Library staff will do entire process
 Find the article
 Scan with OCR
 Convert existing scanned PDF
 Post online for your course
 Turn-around time – typically one day
https://reserve.colostate.edu
COURSE RESERVES OPTIONS
WORD TO PDF CONVERSION
 Start out with a Word Document
 Make the Word Doc accessible, then convert it
 Use Save As PDF
 Or use the Acrobat Toolbar
Print to PDF
Save As PDF
Adobe PDF Plugin
HANDS-ON PDF
 Before Conversion!
 Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
 This makes the PDF accessible
to screen readers!
IN ADOBE ACROBAT X
Open the Accessibility Toolbar
Click on ‘TouchUp Reading Order’
Touching Up the Reading Order
 Click on ‘Show Order
Panel’
 The pane will show up at
the left
 Drag and drop items in
the correct order
 Empty items or decorative
images – set as
‘Background’.
FURTHER RESOURCES:
 CSU’s Accessibility Website
 http://www.accessibility.colostate.edu
 CSU’s Access Project Tutorials
 http://accessproject.colostate.edu/udl
 [email protected]