UDL Docs Hands-On March 2013
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Transcript UDL Docs Hands-On March 2013
March 12, 2013
INTRODUCTIONS
Allison Kidd
IT Coordinator
UDL / Accessibility Trainer
Shannon Lavey, MS, OTR
Service Coordinator
Assistive Technology Trainer
Assistive Technology Resource Center
Provide Assistive Technology for students with disabilities
Provide support for faculty and staff at CSU on accessibility
http://atrc.colostate.edu
OUTLINE
CSU’s Accessibility Guidelines
Principles of Universal Design for Learning
2 Main Concepts for All Documents
Structure
Alternative Text
Hands-On: Word Documents
Hands-On: PDF Documents
CSU’S GUIDELINES FOR
ACCESSIBILITY OF ELECTRONIC AND
INFORMATION TECHNOLOGY
Adopted by Faculty Council, Fall 2012
CSU is committed to providing equal access to
electronic information for all students
Universal Design for Learning provides a strategy
for preparing materials that overcome barriers to
learning and benefit all learners
UNIVERSAL DESIGN FOR LEARNING
“
Universal Design for Learning (UDL)
is a set of principles for designing materials
that give all individuals equal opportunities
to learn.
Source:
http://www.cast.org/udl/index.html
”
TODAY’S STUDENTS ARE DIVERSE
Ethnicity & Culture
Native language
Non-Traditional
Learning Styles
Disabilities – Non-Apparent
Dyslexia
Learning Disability
ADHD
Brain Injury
Disabilities – Apparent
Visual Impairment
Hearing Impairment
Physical Disability
UDL: A FRAMEWORK FOR
INCLUSIVE PEDAGOGY
1. Information and concepts are represented in multiple
ways and in a variety of formats.
2. Students are given multiple ways to express their
comprehension and mastery of a topic.
3. Students engage with new ideas and information in
multiple ways.
LEARNING STYLES: INVOLVE THE SENSES
Visual
Auditory
Kinesthetic
Combine for highest impact on learning!
WHAT MAKES A DOCUMENT UNIVERSALLY
DESIGNED?
Search-ability
Select-ability for Copy and Paste
Consistent Structure / Organization
Bookmarks or an Interactive TOC
Text to Speech capability
Accessibility for Screen Reading Software
BEYOND ACCESSIBILITY
Universal Design Features
How Can Students Benefit?
Search-ability
English Language Learners
Select-ability for Copy and
Non-Traditional Students
Paste
Consistent Structure /
Organization
Bookmarks or an Interactive
TOC
Text to Speech capability
Accessibility for Screen Readers
Learning Styles
Disabilities – Apparent
Disabilities – Non-Apparent
Benefits of a Universally Designed Word Document
READ & WRITE GOLD DEMO
DIVERSE TECHNOLOGY, DIVERSE FORMATS
Students are using a wide variety of technology
Operating Systems
Devices – tablets, phones, eReaders
Versions of word processing software
Assistive Technology – hardware and software
Let students pick the format that works best for
them – offer multiple formats.
Start with Word
Convert to PDF
Make both files available to students
CREATING UDL DOCUMENTS:
TWO MAIN CONCEPTS
Document Structure
Headings
Table of Contents
Content Reading Order
Descriptive Alternate Text
Images
Graphs
Tables
DOCUMENT STRUCTURE
Content should be organized!
Use built-in styles
Headings
Lists
Emphasis
Be consistent with styles
Top level headings – use styles to designate level of importance
Screenreaders can pull up all headings as a list
WHY IS STRUCTURE IMPORTANT?
Visually - It looks easier to read
Easier to pick out important points
Students can take notes based on an obvious
outline.
Provides a Table of Contents
Screen-reading software uses structure to navigate
the document more easily
Consistent use of headings lets the listener know
how important a section is.
Documents – Structure vs. No Structure
SCREENREADING SOFTWARE
DEMO
WHAT IS ALTERNATE TEXT?
Screen readers can only read text
Present the information in more than one way
Provide a short text description for all non-text elements
Alt Text describes the purpose or meaning of the
image
HOW TO WRITE ALT TEXT
“What is the function of this image?”
CONTEXT IS KEY
Alternative text for images should describe the meaning of
the image in its context
Ice Cream Manufacturer
Girl Scouts of America
A Food Blog
Diversity Website
Adapted from Jesse Hausler, The ACCESS
Project
HANDS-ON: WORD DOCUMENTS
OFFICE 2010: COMPATIBILITY MODE OFF
Documents with
.doc will open in compatibility
mode
More accessibility features are available in .docx
format
To turn compatibility mode off:
File > Save As > File Type >
Word Document (*.docx)
ADD STRUCTURE: USE STYLES
• Add Headings for
each section
• Be Consistent
• Use Tables to
organize columns
Add Alt Text to Images
1.
Right-click on the image
and select ‘Format Picture’
2.
Select the ‘Alt Text’ option
at the bottom
3.
Type the alt text in the
‘Description’ box on the
right
4.
Do not use the ‘Title’ field,
as a screenreader will not
read it!
Add Header Row to Tables
Right-click on the top
row of the table.
2. Click on ‘Table
Properties’
1.
3.
Check the box ‘Repeat
as header row at the top
of each page’
Add Alt Text to Tables
1.
Right-click on the table and
select ‘Table Properties’
2.
Select the ‘Alt Text’ tab on
the right
3.
Type the alt text in the
‘Description’ box on the
right
4.
Ignore the ‘Title’ field, as
screenreaders won’t read it
(same as with images).
MICROSOFT’S ACCESSIBILITY CHECKER
Use the Built-in Accessibility Checker
File > Info > Check for Issues > Check Accessibility
Formatted vs. Unformatted
DOCUMENT COMPARISON
HANDS-ON: PDF DOCUMENTS
Scanned to PDF
Word to PDF
LET’S LOOK AT SCANNED PDFS
There are three types of PDFs resulting from a scanner:
Scanned PDF saved as image only
Scanned PDF with Optical Character Recognition
Scanned PDF with OCR and Tags added
PDF SCANNED AS IMAGE
SCANNED PDF RESULTS
Scanned PDF
Scanned PDF with OCR
OCR and Tags
Read & Write Gold
GOOD VS. BAD PDF DEMO
MORGAN LIBRARY COURSE RESERVES
Login with eid to request PDF creation
Library staff will do entire process
Find the article
Scan with OCR
Convert existing scanned PDF
Post online for your course
Turn-around time – typically one day
https://reserve.colostate.edu
COURSE RESERVES OPTIONS
WORD TO PDF CONVERSION
Start out with a Word Document
Make the Word Doc accessible, then convert it
Use Save As PDF
Or use the Acrobat Toolbar
Print to PDF
Save As PDF
Adobe PDF Plugin
HANDS-ON PDF
Before Conversion!
Make sure Tagged PDF is
enabled in Preferences under
the Word PDF Toolbar
This makes the PDF accessible
to screen readers!
IN ADOBE ACROBAT X
Open the Accessibility Toolbar
Click on ‘TouchUp Reading Order’
Touching Up the Reading Order
Click on ‘Show Order
Panel’
The pane will show up at
the left
Drag and drop items in
the correct order
Empty items or decorative
images – set as
‘Background’.
FURTHER RESOURCES:
CSU’s Accessibility Website
http://www.accessibility.colostate.edu
CSU’s Access Project Tutorials
http://accessproject.colostate.edu/udl
[email protected]