What’s new in Colleague Financial Aid?

Michelle Taylor, Senior Product Owner November 10, 2014

Overview

 

Taking a Look back at 2014 See what is coming in 2015



How to stay informed

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Looking back at 2014

Looking back

2013 FA Enhancements (61707.74) 2014/2015 FAFSA & INAS/Profile Processing (62306.07) 2014/2015 ISIR Processing (62307.19) 4

2013 FA Enhancements

    TEACH Grant modifications due to sequestration (6% reduction)  Added Batch Change Award Action (BCAA) change existing action statuses in batch for multiple awards.

Added CM functionality to SAP processing (DSCM) Automated ESOA data importing Computed columns to determine if student received Pell within the last 3 years (unusual enrollment)  Added additional flexibility on students sent to COD for origination (DLOP) 5

2013 FA Enhancements

 Ability to include taxes associated to AR codes in institutional charges for ROF calculations (DRAC)  Added a Batch Assign Transmittal CM Codes (BATC) tool  Updated Disbursement Code Date Tool (DCTL) to update academic year & loan period dates based on disbursement codes (sequestration change)  Added weeks and enrollment level options to budget components  Program Recipients Distrib (PRDR) award ranges changes (could be implemented manually) 6

Batch Change Award Actions (BCAA)

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Define SAP CM Codes (DSCM)

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Define DL Origination Parameters (DLOP)

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Define ROF AR Code/Category (DRAC)

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Batch Assign Transmittal CM Codes (BATC)

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2014/2015 FAFSA & PROFILE/INAS Processing

  Provided the 2014/2015 PROFILE forms including all processing year changes  Delivered the 2014 initial Pell Entitlement records  Provided the 2014/2015 FAFSA forms including all regulatory changes Delivered the 2014 Year-based message classes records  Resolved several recent change request issues 12

2014/2015 ISIR Processing

• • • • • • Provided the ability to import 2014/2015 ISIR data using the ISIR Import (ISIM) process Updated the Estimated Family Contribution (EFC) calculations to reflect the new changes for the 2014/2015processing year Created/updated ISIR comment codes Updated the Correction Application Export (CAPX) and Initial Application Export (IAPX) processes to enable you to send initial and correction data to CPS for the new processing year Updated printed ISIR for new fields Include several issues resulting from prior releases 13

What happened in 2014

What happened in 2014?

2014/2015 COD Processing (63131.04) Update for Issues after 2014/15 COD Release (012934) Update for Several COD Reporting Issues (013061) 15

What happened in 2014?

2014 FA Enhancements (012875) Colleague Self-Service Financial Aid 2015/2016 FAFSA & INAS/Profile Processing (012917) 2015/2016 ISIR Processing (012918) 16

2014/2015 COD Processing (

delivered 4/10/14

)

• Yearly updates for CODE and DOEI processes to support the new 4.0a schema.

• Added new tags to both imports and exports related to reporting 150% DL loan limits/SULA • Added a XML validator to CODE processing • Assist clients from sending data that would not pass the schema causing the entire file to be rejected by COD • DOEI supports the new message classes for 2014/2015 processing year.

• Added and update new COD.REASONS file.

• 2014/2015 Pell Entitlement official amounts 17

2014/2015 COD Processing (

delivered 4/10/14

)

 Ability to import for 2014/2015 processing year:  PELL: ESOA, MRR, Reconciliation files  Direct Loan: Reconciliation (SAS) files  YTD Disb Level Monthly and On-Demand  Grant: MRR • FA Shopping Sheet Updates  Several items have verbiage changes  Added 2 nd page glossary

IMPORTANT: Before you do anything read the release highlights and follow the Implementation instructions!!! You CANNOT run CODE until these steps are done.

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Update for Issues after 2014/2015 COD Release

(delivered 5/7/14)

 Updated the CODE process to look at the CCD type information for your certificate\non-degree programs when no degree type exists to get the credential level information to be able to send the data to COD.

 Corrected an issue with the TEACH grant award amounts being rounded to a whole dollar and following the sequestration maximum amount of $3964.40.

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Update for Several COD Reporting Issues (

delivered 6/18/14

)

 Added two new forms, Define FA Acad Program Params (DFAP) and Define FA Acad Program Requirement Params (DFAR), are being added to allow clients to enter either the published number of weeks, months, or years for a program and to modify that information for a given catalog year if necessary.  Updated the DLAN form to remove blank lines when the loan period codes changes that has fewer disbursements.  Update the CODE process to send the Payment Period Start Date for the inital loan disbursement using the student’s award period listed on their attendance pattern or loan period start date for the loan if that award period start date was not within the loan period start and end dates.  Also, in preparation for future updates to the Financial Aid module, several new fields needed to be added to the FA.SYS.PARAMS and FA.OFFICES files. These fields are not going to be currently used and will not affect any current functionality. 20

2014 FA Enhancements (Scheduled late summer)

       Provided work file to complete Financial Aid section of the IPEDS report Worked with ST development team to leverage degree audit data to calculate & be used in awarding/transmittals TIV credits to ensure that courses are within the student’s program.

Added the ability to produce an CSV file (excel) for FMGT and DSRR reports (option on the form to generate spreadsheet) Ability to recalculate student budgets when running Auto Packager (PKCR) Ability to copy Award Disb Code Maintenance (ADCM) codes using Financial Aid Setup Assistant (FASA) Added Pell LEU value to top of the Award Detail Entry (AIDE) form Updated COD reports for consistency both on front end and output. 21

Colleague Self-Service Financial Aid

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Colleague Self-Service Financial Aid

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Colleague Self-Service Financial Aid

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Colleague Self-Service Financial Aid

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How to stay informed • Financial Aid Forum ( http://forums.datatel.com

) • Documentation Libraries--Release Highlights ( http://ellucian.okta.com

) • Ellucian Product Roadmaps ( www.ellucian.com/Roadmaps )

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Roadmap Framing and Confidentiality

Ellucian’s roadmaps provide a general overview of our anticipated future offerings. The information contained in Ellucian’s roadmaps is proprietary information of Ellucian and is not to be used for any reason other than to provide our customers, prospective customers, partners and strategic partners with a general overview of our anticipated future offerings.

Our roadmaps are not a commitment, promise or other obligation on the part of Ellucian to deliver any particular code or functionality, and the roadmap data should not be relied on in making a purchasing decision. Ellucian reserves the right to change its roadmap information, in whole or in part, without prior notice and at the Company’s sole discretion.

© 2013 Ellucian. All Rights Reserved - Confidential & Proprietary 4/30/2020

Ellucian Roadmap Legend

Delivered

Jan-Jun

2012

Jul-Sep Oct-Dec Jan-Mar Apr-Jun

2013

Jul-Sep Oct-Dec

2014

Example Feature

Investment Category

Helps to group targets for any release into primary investment categories Example Feature Example Feature

Target Deliverable

: Features, capabilities, architectural enhancements, etc. Color indicates confidence level

Release Theme

: Summary level description of release scope or theme , Example Feature

Confidence Level Legend:

See definitions and disclaimers on next slide Technology - This release is focused on architectural enhancements Quality This release is focused on quality Features This release is focused on features and functions APIs This release is focused on APIs Information presented here is subject to change at any time at the sole discretion of Ellucian and should not be relied upon in making any purchase decision Ellucian Proprietary Information

Confidence Level Definitions

We use the term confidence level to describe the likelihood that the items on the roadmap will be delivered at the dates shown on the timeline. There are many factors that impact our ability to predict delivery including but not limited to: • • • • • Customer priorities – Our releases are driven by customer feedback and prioritization. Sometimes the priorities change due to any number of external factors. At any time, we may change the priorities in any given future release to better reflect our customers’ interests.

Quality Targets – Each of our product releases undergoes a stringent quality assurance process prior to release. Should a particular capability not meet our quality targets, we may choose to defer that specific capability to a future release or not complete the development of that capability at all.

Design Constraints – In response to customer feedback, we attempt to provide visibility beyond the next product release. In doing so, we share capabilities that reflect customer requests but have not gone through the technical design phase. In some cases, the technical design phase will reveal a larger level of effort and dependencies that make the original timeframe infeasible. Further, the design phase could reveal that the capability is not technically feasible at all or not cost effective resulting in abandonment of effort.

Budget Cycles – For roadmaps that might include visibility beyond the current Ellucian fiscal year budget, all items are subject to financial progress against goals and the availability of funds for that particular project in future budget cycles.

Engineering Forecasting Accuracy – All roadmap items are subject to some level of forecasting accuracy imprecision resulting in certain functionality pushing out to later releases on a roadmap timeline.

The further out the release date, the higher the likelihood that one or more of these factors will impact the accuracy of our roadmaps. That is why we clearly indicate less than 100% confidence for our next release even though it may scheduled to be released in the short-term, and why we use decreasing confidence levels for items that are further out on the roadmap. © 2013 Ellucian. All Rights Reserved - Confidential & Proprietary 4/30/2020

Colleague Financial Aid Roadmap

Jan – Mar

2014/2015 COD Processing

Apr-Jun 2014 Jul – Sept

2014 FA Enhancements

Oct - Dec

2015/2016 FAFSA & INAS Update

Delivered Jan - Mar 80% 2015 Apr-Jun 65% 50% Jul - Sep Oct-Dec

2015 FA Enhancements 2016/2017 FAFSA & INAS Update 2015/2016 ISIR Update 2015/2016 COD Processing 2015/2016 COD II 2016/2017 ISIR Update Scholarship Management Colleague Self-Service Financial Aid 2.7

Colleague Self-Service Financial Aid 2.8

Colleague Self-Service Financial Aid 2.6

APIs required as part of Colleague Self-Service Deliverables Colleague Self-Service Financial Aid 2.9

Explore 1H 2016 2H

Features - On-going support for annual regulatory updates: FAFSA, INAS, ISIR and COD Features - 2014/2015 COD Processing update includes support for the new 4.0a schema. Features - Annual enhancement release driven by client enhancement requests etc.

Features -Provide a self-service Financial Aid checklist for students to view and update their financial aid data and awards.

-Explore development for scholarship management functionality Annual regulatory updates are delivered throughout the year as required Information presented here is subject to change at any time at the sole discretion of Ellucian and should not be relied upon in making any purchase decision

It takes a village….thank you to all

  FAR CAT Team Colleague FA Track Team  Clients that take the time to:    Read the forum Pose questions Answer questions 31

FAR CAT Team

           Lindsay Mitchell, North Park University (Co-chair) Amber Logan, Indiana Wesleyan University (Scribe) Lisa Hanson, Carl Sandburg College Forrest Stuart, Furman University Selena Healey, American University Kevin Culler, Henry Ford Community College Karen Statler, North Carolina Community College System Rachel Siegenthaler, Anne Arundel Community College Ceasar Niglio, Atlantic Cape Community College Odette Franceskino, Quinnipiac University Michelle Taylor, Ellucian (Co-Chair) 32

Thank You!

Michelle Taylor [email protected]

. © 2014 Ellucian. All rights reserved.

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