Section 25 - Genesee Intermediate School District
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Transcript Section 25 - Genesee Intermediate School District
Section 25e
FTE Transfer Request
Process
2014-2015
Genesee ISD
Shiawassee RESD
Clinton County RESA
Eaton RESA
1
What’s the Idea?
Section 25e of the School
Aid Act
Funding is to follow the
student
FTE is adjusted for
students that were
counted for membership
on October 1, 2014.
2
Who?
Student must be counted for state
aid membership (FTE) on the
October 1, 2014 count day.
Student must:
enroll and be in attendance in
the new district after the Pupil
Membership Count Day (Fall Count)
and before the Supplemental Count
(Spring Count on February 11, 2015).
3
When?
District must submit request within 30
days of first attendance:
First butt in seat day -or First log-in for STW students
Or
Within 30 days after 6 weeks after the
count day
Whichever is later
4
When Do I Do this?
First Date of
Attendance
Between 10/2 and
11/12/2014
Between 11/13/2014
and 1/11/2015
1/12/2015 and after
2/11/2015
SRM Must Be
Submitted By
December 12, 2014
Submit within 30
calendar days
Submit by
2/10/2015
No submission
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6
Supporting
Documentation
Section 25e FTE Transfer Request Form
Student Data
Name
UIC
DOB
Residency (Y/N)
If (N) - Resident District and Non-Resident
Code
Name of Enrolling District , District Code
Date of SRM
District contact information
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Supporting
Documentation
Section 25e FTE Transfer Request Form
Enrollment & Membership Information
Building
Grade
Date Enrolled
First Date of Attendance
FTE, GE and SE
SE Program Code
Section 53
Section 24
8
Documentation
to Submit
Enrollment Form with signature and date
Non-resident Verification
If non-resident, how is the student
attending your district? i.e. SOC, child
of employee, alternative ed. etc.
Does not apply to a PSA
Pupil Schedule
Pupil Attendance verifying FIRST day of
attendance
9
How to Upload
Documents
Link to upload:
https://site.genesee
isd.org/file_upload/
upload.asp
10
How to Upload
Documents
We are asking you to submit one student at a
time:
Please use this naming convention:
Lastname_Firstname_districtnumber_25
For example: Hartman_Debra_25030_25
Only one file can be submitted at a time
(in .pdf or .PDF format only).
There is no file size limitation, although the
larger the file the longer it will take to upload.
Filenames with the same exact name will be
overwritten.
Files will land in a folder on our GISD web server
where we can retrieve it.
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LEA/PSA/ISD
Process for Requesting
Adjustments
12
District Process
Overview
Transfer requests are made in the Student Record
Maintenance Collection (SRM)
Student record must include FTE
FTE is based on current status (full-time, part-time,
GE/SE split, etc.)
However, FTE cannot be greater than the amount
claimed for the student in the Fall General Collection
Student record must include Section 25 component
One characteristic-First Day in Attendance
District must request transfer of FTE within 30 days
after the transfer occurs
EXCEPTION 1: Claims for October 2 through November
12 may be submitted 30 calendar days after November
12
EXCEPTION 2: Last day to request transfer is February
10, 2015
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Submitting a Section 25
Request
After data has been certified, request
will be sent to claiming district’s ISD
auditor to review
Districts will submit required
paperwork to ISD auditor
Request form
Enrollment
Attendance
Non-resident verification
Student schedule
District may monitor request status via
the Section 25 Summary Report or the
Manage Section 25 Request screen
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District
Review
15
Manage Section 25
Requests
Ability to check status of submitted
Section 25 requests
Pending
Approved
Denied
Denied by System
Displays the following information:
Student information (name and UIC)
UIC is a hyperlink to student history
Claiming district, request date, days
remaining (between 1st day of
attendance and Spring count), FTE
claimed and FTE adjustment
Comments by ISD auditor
16
Auditor Review
and
Approval Process
17
Auditor Review Process
ISD auditors will wait two weeks to
process a request to allow the “losing”
district to review the information in
the Section 25 Application.
The FTE for Section 21f, Expanded Online Learning classes is not
transferrable.
“Losing” district must contact ISD
auditor to report a student who was
enrolled in Section 21f, Expanded Online Learning classes.
District must report within two weeks
of the FTE transfer request
18
Auditor Review Process
Auditor will select a random 10% sample of requests:
Verify October count day FTE
Verify membership eligibility
Enrollment
Attendance
Residency
Student Schedule
Review Transfer Request Form
Approve or deny request
Reasons for Denial
Invalid FTE (district must resubmit SRM)
Request not submitted within 30 day window
Requires manual adjustment
Attendance date not accurate
Use Comments!!!!!
If approved, system will adjust Fall Audit Form
(DS4061/DS4120) for gaining
and losing districts
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Auditor Review Process
NEW for 2014-2015
FTE and First Date of
Attendance can be changed by
the auditor.
Will decrease denials.
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Denials
If request is denied by auditor, auditor
will notify the district (via comments)
if the request can be resubmitted with
correct information.
If denied and manual adjustment is
required, auditor must calculate
adjustment and manually add
aggregate FTE to DS4061 and finding
to Narrative.
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How Will State Aid Be
Changed?
State Aid Status Report
If auditor approves adjustment
request by the 2nd business day
of every month, the district’s
state aid will be adjusted for
that month
Payment on 20th of every month
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Resources
The following resources are available on CEPI’s
Student Record Maintenance (SRM) web page
which can be found at
http://www.michigan.gov/cepi/0,4546,7-113986_50502_53650---,00.html:
Section 25 Overview
Section 25 User Guide
Section 25 Financial Calendar
CEPI Customer Support
Email: [email protected]
Phone: 517.335.0505 option 3
Debra Hartman or Stacy Hodges at GISD
Email: [email protected]
[email protected]
Phone: 810.591.4422 or 810-591-4412
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