Ref

Works

BEd Library Workshop

Ref

Works

        Web-based Bibliographic Management Tool Create your own reference databases Import references from library catalogues & databases Manage & organize your references in folders Search your references Adding your own keywords & comments Create reference list of preferred style Accessible by computers connected to Internet

Create your Ref Works account

Create/Access your Ref Works account

 Click the Refworks link at library homepage

Ref Works Login Useful Help for RefWorks

1.Ref

Works User Login for HKIEd 2.Choose Language 3.Sign up / Login

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Sign up a new Ref Works account

Fill in the information to register

The menu bar allows you to access all functionalities of RefWorks. Simply move your mouse pointer over the entries and further options will drop down.

Input Record Manually

 Add references to RefWorks manually      References > Add New Reference View fields used by> e.g. APA Select Ref Type > e.g. Book, Whole Book, Edited Book, Section Journal Article Enter data in fields with  Save Reference if any

Select bibliography style

Select reference type

Enter the data and save the record

Author Format

   Enter last name, followed by a comma, first name (or first initial followed by a period), and middle initial followed by a period. Each author name must be separated by a semi-colon. Example: Smith,J. R.

; Jones,Robert K.

; Adams,Mary

Click ‘Edit’ to modify the record if needed

Exercise

 Input data for a book and save the record Shambaugh, D. (Ed.). (2000). The modern Chinese state. New York: Cambridge University Press.

Attachments

        You can attach files associated with the bibliographic information stored in RefWorks BMP, TIFF, JPEG, PNG, GIF PDF Excel Powerpoint Equation Chemical structure Technical drawing, etc.

Indicate record with attachments

1. You can add your own comments in 15 user-defined fields.

2. To change the field labels, Tools > Customize > User Field Options

Import references from databases

Import

Steps for import references from different databases

Import references from HKIEd Library Catalogue

1. At the Library Catalogue   Record found Click [Export] / [Saved Marked Records]    Click [Export Saved List] Select Full Display format Save file

1. Format of List: Full Display 2. Save to Local Disk

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Import references from HKIEd Library Catalogue

2. At Ref Works :    References > Import Import Filter > Hong Kong Institute of Education Database > Hong Kong Institute of Education Library Catalogue    Browse for the saved file Encoding > UTF-8 (for Chinese records) Click [Import]

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Exercise

 Go to HKIEd Library Catalogue  Search for Author = “Hutton, Christopher”  Save and export all found records  Import the records to your RefWorks account

Last Imported Folder

 The result imported will be placed in the last imported folder.  If you repeat importing records, this folder will only contain the results of the very last import.  All previously imported records are stored in the database, but not associated with a folder.

Import References from Databases

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Databases support direct export of records to Ref Works :

CSA (Illuminia) OVID OCLC FirstSearch Proquest EBSCOhost WilsonWeb Thompson Gale via OpenURL Link         ABC-Clio BioMedCentral Project Muse NISC Congressional Quarterly Elsevier Scopus Google Scholar And More………

Example: ERIC (EBSCOhost)

Export records

You’ll be asked to login RefWorks if not yet

View import record

Many databases support direct exporting references to Ref Works , e.g. ProQuest

Many databases support direct exporting references to Ref Works , e.g. CSA

Exercise

   Go to ERIC (EBSCOhost) Databases  Library homepage > E-Databases > By Alphabet: E > ERIC (via EBSCOhost) Search Title = inclusive education Mark 5 records found & export to RefWorks

Organize References with Folders

     Folders > Create New Folder Enter Folder Name Select record(s) Put in Folder… > Select Folder Each record can be put in as many folders as you like

Enter the Folder Name

Created folders are marked in red.

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Exercise

  Create 2 Folders (e.g. Project A, Project B) Organize your references into these folders

Searching references

  You can search for references in your database Refworks provides multiple searching options  Quick Search Box (top right of screen)   Advanced Search Lookup by Author / Descriptor / Journal

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This is a complete listing of all authors in the database. The number in brackets shows the number of references for each author.

Checking duplicated references

     References may be duplicated through searching & importing from different databases.

RefWorks can help to check for duplicated records Tools > View Duplicated > Exact Match All deleted records are stored in a folder “Deleted References” You can restore the deleted records if required

Check for duplicate references

Creating a Bibliography

     Create bibliography from your references Bibliography created in preferred style e.g. APA References arranged and sorted automatically Output bibliography in HTML or Word format Create bibliography from all references or selected folder

1 Click Bibliography 2 Select Output Style 3 Select Output Format (HTML/Word) 4 Select Folder / All 5 Click to Create

Exercise

 Create a bibliography for all references using the APA style

Other Features

     Read-only password  Sharing of records among partners Import RSS Feed RefGrab-It  Import references from websites Output Style Manager  Create own bibliographic style (e.g. Chinese) Export, Backup/Restore your database …

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Need Help?

Check it out at the Library RefWorks webpage Consult Information Counter at Library