Student Support Team: Microsoft Word Formatting - TOC and Pagination

Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver June, 2008

Part One

Creating a Table of Contents

Table of Contents (TOC)

Tips and Tricks

 Create your table of contents after you have completed your KAM/Thesis/Dissertation  Create your headings so that they match each other and they are in line with APA Style – Microsoft has templates, but they are not APA Style 

BEST PRACTICE: Make a copy of your paper before you practice creating a TOC

 Once you have created your TOC, if you make updates in your paper, right click on the TOC and select update field: update entire

table

Table of Contents (TOC)

Heading Levels in APA Style

Table of Contents will reflect three APA style headings:

CHAPTER TITLES: ALL CAPS, CENTERED [Level 5] - KAMs: BREATH, DEPTH & APPLICATION only L5 Major Headings: Centered, [Level 1]

Subheadings Flush Left, Italics [Level 3]

 Indented, italics, paragraph heading ending with period [Level 4]: Used in papers, not necessary for the TOC

Table of Contents (TOC)

Creating the APA Styles

Each Style (3) will need to be created in Microsoft Word. To create a new style: • • Go to FORMAT: STYLES and FORMATTING: NEW STYLE For

Name

choose APA Level 5, 1, or 3 (each TOC will require new style names) • • • • For

Style Type

choose

Paragraph.

Based On

: Normal

Style for Following Paragraph

: Normal Click on

Format

and select the appropriate font style, case, and alignment for your heading (i.e., ALL CAPS, centered, or italics).

Check

Add to Template

and

Automatically Update

. Click

OK

Table of Contents (TOC)

Tagging the Headings

Next, apply each style to the appropriate headings created in your document: • Highlight each heading individually and choose the appropriate heading (L5, L1, or L3) style from menu bar • Example: Highlight “BREADTH” and select APA Level 5. Highlight “References” and select APA Level 1.

Table of Contents (TOC)

Creating the TOC

Finally, create your Table of Contents: • • • • • • • Place your cursor on the page where the TOC will be located.

From the Word menu bar select INSERT: REFERENCE: INDEX and TABLES, choose the tab for Table of Contents The TOC defaults to “Headings 1-3” Click the “Options” button Delete the numbers next to Headings 1-3 Type “1” in the box next to L5, “2” in the box next to L1, and “3” in the box next to L3 Click “OK” then “OK” again from the next screen

Modifying APA Level Headings

 Click on FORMAT: STYLES and FORMATTING: a new window will open on the right  Point your mouse over the heading level that you would like to modify (ex. L3)  Click on the drop down-arrow that appears to the right of L3  Click on Modify  Make the necessary modifications  Select Automatically Update and then OK

Part Two

Pagination in three easy steps.

Pagination

KAM Tips – APA Style

 Title Page(s) [no page numbers]  Table of Contents [lower case roman numerals, beginning with “ii”]  Research Paper/Essay [regular numbering, beginning with “1”]  References [pagination continues from Research Paper/Essay]  We recommend you set up page numbering after the title page, table of contents, and essay portion have been written in one, continuous document.

Pagination

Step One – Section Breaks

Step 1 - Inserting Section Breaks:

 Place the cursor at the end of the last line of the first section  From the

Insert menu

,

Break: Next Page

 Repeat steps 1 & 2 for each section  Save

Pagination

Step Two – Unlinking Section

Step 2 – Unlinking the Sections:

 From the

View

menu,

Header and Footer

 Click into Header -Section 1  Unclick

“Same as Previous”

footer toolbar from the header and  Repeat for each section header  Save

Pagination

Step Three – Numbering

Step 3 – Numbering Pages

 Click into the header of the first section that should be numbered  From the header and footer toolbar, click the first icon,

Insert Page Number

   Next, click the third icon,

Format Page Number

Choose the number format Select the appropriate number at which to begin numbering    Position and align numbers as desired Repeat steps 1-7 for every numbered section Save

Questions?

Contact the Student Support Team: Monday – Friday: 8:00AM – 8:00PM CST Saturday: 8:00AM – 5:00PM CST Sunday: 10:00 – 6:00PM CST Email – [email protected]

Phone- 1.800.WALDENU Chat – Available via the PSP