Transcript Supplementing Your Reports: At Look at Front and End Matter

Those “Other Parts” of Longer
Documents:
At Look at Front
and End Matter
by Jennifer L. Bowie
Information from Lannon 16 & Kolin 16
Purpose of “Other Parts”
• Other parts=supplements
• Makes a long document more
accessible
• Accommodates readers with various
issues
• Allows readers to refer to or skip/avoid,
according to needs
Types of Supplements
These are listed in the correct order you
should have them in
• Front Matter (if numbered use lower-case roman
numerals):
–
–
–
–
–
–
Cover (optional)
Title page
Letter of Transmittal
Table of Contents
List of Tables and List of Figures
Abstract (not needed for this class)
• End Matter (use Arabic numbers):
– Glossary (not needed for this class)
– Appendixes (as needed)
– Works Cited or Bibliography
Cover
• Simple front of report
• Is like a book cover in that is has very
limited information (often just report tile
and author’s names) but looks very
professional (may be on heavier paper,
have color, and so on)
• No number and not counted in
numbering
Title Page
• Announces report’s purpose and subject
• Replaces cover for shorter reports
• Lists report tile, author’s names, name of
person(s) or organization to whom the report
is address, and date of submission
– Title should be clear, accurate, comprehensive
and specific
• No page number on page, but counted as
first page in numbering
Table of Contents
• Lists front matter with lower-case roman numerals and
end matter with Arabic
• Includes all headings of the levels chosen to be included
(say all level 1 and level 2 headings, but no level 3)
• Includes no headings not listed in the report (although
the report may have additional levels of subheadings)
• Phrases headings exactly as the appear in the report
(make sure heading levels are parallel)
• Lists headings at various levels in varying type sizes
and indentions (each level has it’s own visual identity)
• Uses leader lines (……) to connect headings to page
numbers
• Has page nubmer(s)
List of Tables and List of
Figures
• Follows TOC in the report
– Same page if less than 4-5 figures
– New page if more than 4-5 figures
• Applies the TOC formatting with leader
lines
• Lists tables and figures in order as they
appear
• Has page number(s)
The End