Transcript www.tusd1.org

BEFORE BEGINNING THIS TRAINING,
PRINT OFF THE “MONTHLY REPORT”
FORM AND “WEEKLY TALLY
SHEET” FORM FOUND ON THE LINKS
ON THIS SITE.
You can view this training in two
different formats:
• Click F5 to watch as
a presentation. You
will see the
animations.
• Use the esc key to
return to the slide
view.
• Shift F5 will let you
return to the
present slide on the
presentation view.
• Use the slide view
to read the notes.
• Find the symbol
that looks like
parallel lines with
arrows.
• Hold down the left
click button on the
mouse while you
move the cursor to
open the space
below the slide.
LESS TIME ON THE
MONTHLY REPORT,
MORE TIME FOR ...
REMEMBER THIS?
WELCOME TO THIS…
Today’s Overview
1
• New Monthly Report
2
• New Headings
3
• Grouping the Information
Old
vs.
New
Monthly Report
67 possibilities
14 headings
Simplify!
“LET’S LOOK AT THE NEW
REPORT.”
Look at the Monthly Report
you printed.
– Your school goes on the
top line.
– The second row lists the
months.
– The left-hand column
lists 14 headings.
14 Headings
These 14
headings capture
the data…
ADE wants us to
collect.
Monthly Report
This form reports
the total number of
hours each month.
Look at the yellow
row with the
months.
The 14 headings
are on the left.
Read the purple
headings.
WHAT?
• How can I make
sense of all these
boxes?
Look at
the Weekly
Tally
Sheet
• Tip: You printed
it off before you
started this
training.
Notice
the Yellow
Boxes
• School
• Name
• Title 1 Parent
Involvement
Report—Month
• Week
On this
form you
can keep
track of the
hours you
spend
weekly.
You can
make a
paper copy
of the form
or download
the Excel
file from this
site.
Fill in the
yellow
boxes.
For “WEEK” use the
weeks for the month.
For example, if you are
tracking hours in
September, the weeks
would be:
o 1-5
o 8-12
o 15-19
o 22-26
BUT, what
about the
extra days in
September?
Put them where
you like. This form
is for your use
only.
At the end of the month, total your
hours and transfer them to the
Monthly Report.
Weekly Tally Sheet
Monthly Report
Yes, but what about all those boxes??
It’s overwhelming!
Grouping the Information
Here is a
decide
color
code
to help
you
how to
report
your
hours.
The colors
group the
headings
into similar
categories.
Grouping the Information
Communication
of Title I
Programs
The first heading is:
1. Communication of Title I Programs
1. Communication of Title I Programs
Newsletters, Flyers, Letters
Remind 101
Website, Emails
Phone Calls
Bulletin Board
One on One
Translation/Interpretation
Title I Monthly Report
Grouping the Information
Required
Documents
There are two headings about
required documents:
2. Annual Title I Meeting
9. Policy & Program Review by
Title I Parents
Required Documents
2. Annual Title I Meeting
9. Policy & Program
Reviews
Agenda
Parent Involvement Policy
Sign-in sheets
School Compact
Right to Know Letter
Non-Highly Qualified (4 Wk) Letter
Grouping the Information
Parent
Education
Parent Education has 8
headings.
3. Family literacy
4. AYP—Adequate
Yearly Progress; school
improvement
5. Curriculum-related
6. Use of technology
7. ESL
8. Parents as partners
10. Student learning—
supportive home environment
Parent Education
3. Family Events 4. Parent Ed
Literacy
Math
AYP—Adequate Yearly
Progress
School Improvement
5. Curriculum
College Readiness
Culturally Relevant Courses
AP/GATE/UHS
Parent Education
6. Technology
7. Adult Ed
8. Parents as Partners
Computer Classes
ESL
Student Discipline
Parental Access
GED
GSRR*
IEP/504s
McKinney-Vento
Complaint Process
Site Council
PTO/PTA
*GSRR—Student Guide to Rights & Responsibilities
Parent Education
10. Student Learning
— Supportive Home Environment
Home Visits
District Family Centers
Parent Classes on:
School Wide Events
Parenting Tips
AZ Career & College Standards
Students of the Month
Clothing Bank
Assessments/Report Cards
Awards Assemblies
Transportation
Attendance and Funding
After School Tutoring
Referral for Counseling
Grades
Student Behavioral Support
Referral for Health Service
Move On When Reading
Dropout Prevention
Credit Recovery Programs
School Safety
Graduation Requirements
Snak Paks/Comm Food Bank
OASIS/Reading Seed
Faith Groups/Organizations
Grouping the Information
Assistance
to Parents
11. Assistance to parents
Welcoming
Every Family
and
Student
11. Assistance to Parents
Welcoming Every Family
Orientation
Open House
Registration Packets
Kinder Open House
Feeder School Visits
New Arrivals
Meet-n-Greet
School Tours
Grouping the Information
Volunteer
Programs
12. Volunteer Programs
12. Volunteer Programs
Orientation
Training
Recognition
Grouping the Information
ParentTeacher
Conferences
13. Parent-Teacher Conferences
Display student work
Make phone calls
Provide childcare for
younger siblings
Arrange Interpreter
Have AZCCRS
handouts available
13. Parent-Teacher Conferences
Make phone calls
Provide copies of AZCCRS
Arrange interpreter
Provide childcare for
younger siblings
Display student work
Grouping the Information
Other Support
Services
14. Other Support Services
Try to leave this
space empty.
Tips:
• Use the Weekly Hours
Tally form.
• Hours don’t have to
total the number of
hours you work per
week.
Now what?
Monthly
Reports
Teresa
Guerrero
• Due the
5th of
every
month
• Submit
via
email
Summary of Changes
• The headings are different.
• Report hours for the time you spend
engaging families that apply to the 14
headings.
• Send reports to Teresa Guerrero by the 5th of
the following month.
WHY ARE THESE DOCUMENTS
IMPORTANT?
2015-2016 Onsite Monitoring
2015-2016
2014-2015
Documentation
Will be a review of
last year’s
documents
FAQs
What about accounting for all my time?
Only record the number of hours you spend on Family Engagement
on the 14 headings on the monthly report form.
What should I do with this report?
By the 5th of the following month you need to email the monthly
report to Teresa Guerrero, keeping a copy for your records.
What if there are very few hours on my report?
Review your job description with site administrator to be sure your
work aligns to meeting school goals as outlined in your SIP.
More FAQs
How do I account for my work which doesn’t fit into the 13 headings?
By using your Outlook calendar you can document your workday to
be viewed by your principal. Record any non-family engagement
responsibilities under “Other Support.”
Who do I turn to with my questions about the monthly report?
Contact Teresa Guerrero for clarifications.
How do I contact Teresa Guerrero?
Use her email for best response. [email protected]
Congratulations! You finished the training!
We look forward to receiving your monthly reports as evidence of all the
good work you do for TUSD families!