Transcript Prospective Student Web Site Review

Student Support Team:
Microsoft Word Formatting - TOC and Pagination
Presenter:
Sr. Student Support Coordinator
Part One
Creating a Table of Contents
Table of Contents (TOC)
Tips and Tricks
 Create your table of contents after you have completed your
KAM/Thesis/Dissertation
 Create your headings so that they match each other and they are in
line with APA Style – Microsoft has templates, but they are not APA
Style
 BEST PRACTICE: Make a copy of your paper before you
practice creating a TOC
 Once you have created your TOC, if you make updates in your
paper, right click on the TOC and select update field: update entire
table
Table of Contents (TOC)
Heading Levels in APA Style
Table of Contents will reflect three APA style headings:
Chapter Titles: Title case, Centered [Title Heading/Level 0]
(KAMs: Breadth, Depth, & Application headings are L0)
Major Headings: Centered, Bold, Title Case, [Level 1]
Subheadings Flush Left, Bold, Title Case[Level 2]
 Indented, bold, paragraph heading ending with period [Level 3]: Used in
papers, not necessary for the TOC
Table of Contents (TOC)
Creating the APA Styles
Each style (3) will need to be created in Microsoft Word. To create a
new style:
• Go to HOME TAB: STYLES: STYLES ARROW : NEW
STYLE (icon is located at the bottom of the list) .***
• For Name choose APA Level 0, 1, or 2 (each TOC will require
new style names)
• For Style Type choose Paragraph.
• Based On: Normal
• Style for Following Paragraph: Normal
• Click on Format and select the appropriate font style, case,
and alignment for your heading (e.g., Title case, centered, or
italics etc.).
Check Add to Template and Automatically Update. Click OK
Table of Contents (TOC)
Tagging the Headings
Next, apply each style to the appropriate headings created in your
document:
•
Highlight each heading individually and choose the appropriate
heading (L0, L1, or L2) style from menu bar
•
Example: Highlight “Breadth” and select APA Level 0. Highlight
“References” and select APA Level 0.
Table of Contents (TOC)
Creating the TOC
Finally, create your Table of Contents:
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•
•
•
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Place your cursor on the page where the TOC will be located.
From the Word menu bar select REFERENCE TAB: TABLE OF
CONTENTS: INSERT TABLE OF CONTENTS***
The TOC defaults to “Headings 1-3”
Click the “Options” button
Delete the numbers next to Headings 1-3
Type “1” in the box next to L0, “2” in the box next to L1, and “3”
in the box next to L2
Click “OK” then “OK” again from the next screen
Modifying APA Level Headings
 Click on HOME TAB: STYLES: STYLES ARROW
: a new
window will open on the right***
 Point your mouse over the heading level that you would like to
modify (ex. L5)
 Click on the drop down-arrow that appears to the right of L5
 Click on Modify
 Make the necessary modifications
 Select Automatically Update and then OK
Part Two
Pagination in three easy steps.
Pagination
KAM Tips – APA Style
 Title Page(s) [no page numbers]
 Table of Contents [lower case roman numerals, beginning with “ii”]
 Research Paper/Essay [regular numbering, beginning with “1”]
 References [pagination continues from Research Paper/Essay]
 We recommend you set up page numbering after the title page,
table of contents, and essay portion have been written in one,
continuous document.
Pagination
Step One – Section Breaks
Step 1 - Inserting Section Breaks:
 Place the cursor at the end of the last line of the first
section
 From the Insert menu, Break: Next Page***
 Repeat steps 1 & 2 for each section
 Save
Pagination
Step Two – Unlinking Section
Step 2 – Unlinking the Sections:
 Double click on the top or bottom of your page to display
the Header and Footer if toolbar does not appear go to
DESIGN tab: NAVIGATION section*
 un-press LINK TO PREVIOUS
 Repeat for each section header
 Save
Pagination
Step Three – Numbering
Step 3 – Numbering Pages
 Click into the header of the first section that should be
numbered
 From the header and footer toolbar, click Page
Number
 Next, click Format Page Number
 Choose the number format
 Select the appropriate number at which to begin
numbering
 Position and align numbers as desired
 Repeat steps 1-7 for every numbered section
 Save
Questions?
Contact the Student Support Team:
7 days a week/ 24 hours a day
Email – [email protected]
Phone- 1.800.WALDENU
Chat – Available via the PSP