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Purpose: Hurricane Exercise Overview Texas 2008 Hurricane Exercise (HUREX 08) Agencies Involved SPONSOR: Governor’s Division of Emergency Management (GDEM) DELIVERY: Texas Engineering Extension Service (TEEX) National Emergency Response & Rescue Training Center (NERRTC) Topics Covered Purpose Participating Jurisdictions Exercise Intent & Objectives Exercise Concept & Timeline Focus areas Exercise Components Response Nodes Milestones & Calendar Responsibilities Possible Participants Planning Meeting preparation Points of Contact Purpose To inform participants of the concept and intent for HUREX To ensure that participants clearly understand the elements of HUREX in which they will participate To obtain initial jurisdictional input regarding their participation in HUREX Participating Jurisdictions Evacuation Areas Valley Coastal Bend/Matagorda Houston-Galveston Lake Sabine Participating Jurisdictions Sheltering Jurisdictions San Antonio (ARCC) Austin Dallas Fort Worth Tyler * Longview * Texarkana * Combine as one hub Huntsville Waco Laredo Lufkin Nacogdoches Shelby County Participating Jurisdictions Other jurisdictions as desired and coordinated with GDEM Sherman HansfordOchiltreeLipscomb Dallam Hartley Moore Oldham Potter Deaf Smith Jurisdictions Roberts Hemphill Hutchinson Carson Gray Wheeler RandallArmstrong Donley Collingsworth Parmer Castro Swisher Briscoe Childress Hall Hardeman Bailey Lamb Hale Floyd Motley Loving Winkler El Paso Hudspeth Ward Culberson Lynn Garza King Knox Baylor Archer Young Kent Stonewall Haskell Throckmorton Dawson Borden Scurry Martin Howard Mitchell Fisher Clay Montague Crane Upton Pecos Terrell Presidio Brewster Denton Wise Lamar Collin Hunt Hopkins Rains Rockwall Parker Tarrant Dallas Kaufman Van Zandt Hood Johnson Ellis Erath Somervell Red River Titus Bowie Navarro Cass Camp Upshur Marion Harrison Smith Rusk Panola LufkinNacogdoches Comanche Shelby Bosque AndersonCherokee RunnelsColeman Brown Nacogdoches Freestone Hamilton McLennan Limestone San Mills Augustine Reagan Tom Coryell Houston Concho Leon Sabine Irion Green Falls Angelina McCulloch San Lampasas Trinity Saba Bell Jasper Robertson Madison Newton Schleicher Menard Polk Burnet Milam Tyler Walker Mason Llano Crockett Brazos Williamson San Grimes Jacinto Sutton Burleson Kimble Hardin Blanco Montgomery Travis Lee Gillespie Washington Orange Liberty Bastrop Hays Kerr Jefferson Waller Edwards Val Kendall Austin Harris Chambers Real Verde Caldwell Fayette Comal Bandera Colorado Guadalupe Fort Bend Gonzales Bexar Galveston Lavaca Kinney Uvalde Medina Wharton Wilson Brazoria Waco Huntsville Conroe San Antonio Sheltering Tyler-Longview Gregg Henderson Hill Austin Jeff Davis Grayson Fannin Delta Jack Palo Shackelford Jones Stephens Pinto Nolan Taylor CallahanEastland Cooke Glasscock Coke Ector Midland Sterling Reeves Texarkana Wichita Morris Andrews Wilbarger Franklin Gaines Foard Dallas & Ft Worth Cochran Hockley Lubbock Crosby Dickens Yoakum Terry Cottle Maverick Frio Dimmit La Salle Karnes Goliad McMullen Live Oak Bee Webb Jim Nueces Duval Wells Kleberg Laredo Zapata Jim Hogg Brooks Starr Jackson Matagorda Victoria Calhoun Refugio Aransas San Patricio Matagorda Coastal Bend Kenedy Willacy Hidalgo Cameron Chambers Hou-Gal DeWitt Atascosa Zavala Lake Sabine Valley Exercise Intent To improve the ability of the State of Texas to respond to catastrophic hurricanes along the Gulf Coast. Focus on special needs evacuation Facilitate coordination between evacuating and sheltering jurisdictions Validate the State’s 120-Hour Hurricane Response Matrix Incorporate lessons learned from past hurricanes, recent experience with Dean, Felix & Humberto Hurricane Exercise Program Objectives Enhance capability to respond to a catastrophic hurricane. Coordinate with the local jurisdictions and State Operations Center through the shelter hubs to manage shelters in accordance with priorities established in State and local plans and procedures. Manage evacuation in accordance with State and local traffic management plans to ensure desired outcomes. HUREX Objectives Objective 1: Gain Situational Awareness Event assessment Establish ICS structure Immediate protective measures Other immediate threats and vulnerabilities Objective 2: Coordinate Response Communications interoperability Effective command and control Mutual aid agreements Response asset visibility and time frames Inform the public and media HUREX Objectives Objective 3: Request Assistance Regional Response Plans Mutual Aid Agreements State & Federal resources via the MACS & DDC Validate the role of ARCC in hurricane response Private and charitable organizations Private Sector- fuel, food, water Objective 4: Evacuation Special Needs Evacuation hubs Traffic Management / Contraflow Fuel / comfort stations Alternative transportation means Medical support Search & Rescue HUREX Objectives Objective 5: Sheltering Special Needs Reception Center (s) Companion animals Hub concept Spontaneous shelters Non-Hub sheltering locations Objective 6: Continuity of Government Restoration of Services Security Re-entry Exercise Concept Focus on “Decision Window” H-120 to H-48 Decisions made here set the stage for success in “execution window” “Execution Window” H-72 to H-36 Actions here determine success 90 % of exercise will be in H-72 to H-36 10 % in H-36 to H-Hour Focus on Special Needs ID Care during Evac Evac Shelter H-Hour = Arrival of 39 mph winds on the coast Timeline and Keys to Success in Special Needs Evacuation H–120 H–72 H–48 H–36 H Hour Decision Window Execution Window Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast Focus Periods 90 % pre-Contraflow; 10 % post-Contraflow H–72 H–48 H–36 H Hour 90 % Pre-Contraflow 10 % Post Contra-flow Contraflow Begins (+/-) H-Hour = Arrival of 39 mph winds on the coast Focus Areas An issue, capability or required action that you may choose to emphasize or demonstrate during HUREX 2008. May be exercised either as a full scale element or in the functional portion of the exercise. The following slides list several Focus Areas identified by GDEM during past HUREXs from which you may choose as you shape your own exercise. Evacuation Focus Areas Identify evacuation hub location for each region Identify sources of evacuation vehicles Verify database of special needs within jurisdiction Identify who needs an ambulance and who can go by bus Convert school buses to litters for Special Needs Cat. IV Identify sources of medical personnel and equipment for SN Category IV buses Evacuation Focus Areas Use a tracking system to tag all evacuees Identify sources of food & water for the evacuation hub Obtain volunteers to act as special needs evacuees Refine traffic management plan & contra-flow procedures Identify fuel sources and sources of resupply Use of media to inform the public Evacuation Focus Areas Identify comfort stations Patient accountability (HIPAA, EMTALA) Consider multiple taskings of resources (ambulances) Identify resource shortfalls Use of private sector Use of school resources Sheltering Focus Areas Identify & establish Reception Centers Identify and open shelter(s) Identify and open special needs shelter(s) Identify staff for each shelter Identify points of delivery for state provided resources Consider multiple tasking of resources Sheltering Focus Areas Include Texas Hospital Association to assist in shelter operations Identify volunteers to act as incoming evacuees Establish & maintain evacuee accountability Identify & establish companion animal sheltering Consider use of school resources Identify resource shortfalls Sheltering Focus Areas Use of media to inform the public and arriving evacuees Other focus areas of your choosing Exercise Components Regional Orientation Planning Meeting (s) Workshop with integrated TTX Rehearsal of Concept (ROC) Drill Hurricane Exercise (HUREX) Exercise Components The following slides describe the concept for the various exercise components in more detail. Your questions and comments are welcome. Described in reverse sequence… most complex to least complex Description of Exercise Components Functional/Full Scale Exercise Four separate exercises; one in each evac area Shelter areas participate with associated evac area 2 day exercise; half day AAR Full scale elements encouraged From home location No “state-wide” exercise SOC play in regional exercises by “response cell” Description of Exercise Components Rehearsal of Concept (ROC) Drill Two sessions at EOTC (Texas A&M Fire School) South: Valley & Coastal Bend/Matagorda North: Houston-Galveston & Lake Sabine Focus on elected & senior appointed officials State funded 45 participants, 3:1 ratio; evac to sheltering Three days (start noon Day 1, end noon Day 3) Instructional periods and… walk through approaching storm, discuss actions along the timeline Description of Exercise Components Rehearsal of Concept (ROC) Drill State-level Drill State/Federal/Private Sector Include Alamo Regional Command Center (ARCC) Held in Austin Description of Exercise Components Workshop with Tabletop Exercise Held in each evac area Include shelter area participants State funded Key planners/decision makers only State agency presentations Opportunity for coordination between evacuation & shelter jurisdictions Description of Exercise Components Planning Meeting Held in each evac area Include shelter area participants State funded Key planners/decision makers only Separate planning meetings in shelter areas as needed Opportunity for jurisdictions to “shape” their exercise “Customized” to the region Include challenges identified previously Only a select audience is needed Planners Decision makers Description of Exercise Components Orientation Meeting Held in each evac and shelter area Familiarize regional participants with HUREX Exercise Component Review Regional Orientation Planning Meeting Workshop/TTX ROC Drill Functional/Full Scale Exercise (X 4) In conjunction with associated shelter hub Include full scale events as desired Reasons for this Approach Provides more focus on local issues More opportunity to “work the details” More opportunity for planning & coordination between evacuation and shelter areas More opportunity for plan refinement and improvement Planning begins earlier and allows for more input from jurisdictions Possible Response Nodes State Operations Center DDC DDC MACC EOC DDC * EOC Evac Hub or Reception Ctr EOC Milestones Orientation Today Planning Meeting (15 Jan 08) Workshop/TTX (26 Feb 08) ROC Drill (15-17 April 08) Full Scale/Functional Exercise (29 Apr-1 May 08) Orientation Texarkana Orientation Waco Orientation Orientation Tyler/Smith Co, Longview/Gregg Co LRG Valley, Laredo & San Antonio HLS CONFERENCE Orientation Hou/Gal Austin & Huntsville Orientation DFW, Lake Sabine Nacogdoches, Lufkin & Shelby Orientation Coastal Bend Matagorda Planning Hou/Gal Planning LRG Valley Planning Planning Coastal Bend Lake Sabine Matagorda WS/TTX LRG Valley WS/TTX WS/TTX Coastal Bend Lake Sabine Matagorda WS/TTX Houston/ Galveston ROC Drill: State/Federal/Private Sector ROC Drill: Coastal Bend/Matagorda & LRG Valley ROC Drill: Houston/Galveston & Lake Sabine HUREX 08: Houston/Galveston HUREX 08: Coastal Bend/Matagorda HUREX 08: LRG Valley TEXAS HURRICANE CONFERENCE-Galveston HUREX 08: Lake Sabine Responsibilities Evacuation Areas Single POC Location of full scale event (evac hub) Coordinate participation Agencies, jurisdictions Facility Planning meeting, WS/TTX, ECC & AAR Communications Documents EOP SOPs Planning Information Maps (as required) Mutual aid agreements Identify ROC Drill Participants Responsibilities Sheltering Jurisdictions Single POC Location of full scale event (reception center) Coordinate participation Agencies, jurisdictions Facility Planning meeting, ECC, AAR Communications Documents EOP SOPs Planning Information Maps (as required) Mutual aid agreements Identify ROC Drill Participants Responsibilities Multi-Agency Coordination Center (MACC) At discretion of the region Confirm during Planning Meeting Responsibilities Disaster District Committee Coordinate State Agency participation Provide facility Communication Documents SOPs Message & report forms Mutual aid agreements Responsibilities State Operations Center SOC play during regional exercises will be replicated by a response cell. Responsibilities NERRTC Self-sustaining Observer/Controllers Equipment Documents Scenario package After Action Report Possible Participants Public Health Schools Hospitals Media Private sector Railroads Nursing Homes Ambulance service Jails, prisons Law enforcement Fire service Emergency management Amateur radio Federal agencies ICE Border Patrol TxDOT Ports Airports Local military Preparation for Planning Meeting Identify single POC for region Identify regional exercise team Identify regional exercise objectives Location of Planning Meeting Jurisdictions participating & level of participation Selection of specific Focus Areas Location of WS/TTX Concept for full scale element MACC & DDC participation? Points of Contact DPS/Governor’s Division of Emergency Management (GDEM) Jack Colley (Chief) (512) 424-2443 [email protected] Gary Weeks (Supervisor Terrorism Preparedness) (512) 424-5347 [email protected] National Emergency Response & Rescue Training Center (Texas A&M) Roger Sheridan (979) 458-7775 (979) 220-7652 [email protected] & Jim Sachtleben (979)458-6853 [email protected] (979) 324-2281 (cell) Hurricane Exercise Orientation