Transcript Slide 1
HQ United States Air Force Academy
Integrity - Service - Excellence
OPRs
PRFs &
Feedback
For Directors
Lt Col Shannon Yenchesky
Advisory Panel Member
Overview
Evaluations – AF Form 707
Feedback – AF Form 724
PRF – AF Form 709
Resources
Evaluations
Single most important document in an ALO’s career
Expectation for LODs:
Well-written
On time
No redundant errors
Evaluations
Your friendly RR Admin is busier than LAX!
600+ OPRs per year
250+ PRFs per year
150+ decorations per year
Do the Math…
11.5 OPRs per week
2.4 OPRs per work day
Integrity - Service - Excellence
4/26
OPR
AF Form 707
Evaluations
How often do you write an OPR?
Annually or
CRO with more than 120 days supervision
Note: ALO needs at least 12 points for OPR
Use OPR tracker
on ALOWeb
Integrity - Service - Excellence
6/26
Evaluations
Are LODs the rater?
Who writes the OPR?
Depends on LOD’s rank compared to the ratee’s
Ultimate responsibility lies on the LOD
Must the ALO walk on water?
Each report must be the best representation of that person.
Evaluations
How do you fill out Section III, Performance Factors?
Select “Meets,” “Does Not Meet,” or “Exempt”
Meets: score of 75 or greater
Does Not Meet: score <75 or failure of any one category
Exempt: Exempt from ALL four components of the test
Evaluations
Can LODs highlight great fitness test scores?
NO! Individual fitness scores are not allowed
Exception: if they do not meet standards when OPR closes out.
Comments can mention score, behavior, and FIT program
progress
Evaluations
When must the LOD submit the OPR?
Where do you send the OPR?
No later than 60 days prior to close out
Send to RREA.Admin @usafa.edu and cc your RD
Include OPR checklist
Who reviews the OPR?
Generic OPRs screened by Lt Col Clementz
and signed by Col B
Stratified OPRs will be reviewed by Col B
Evaluations
How do I sign the OPRs?
Can I digitally sign for the member in Section VIII?
Use your CAC to digitally sign section IV
Yes! Except try to get member to do it…
Digital Signature exceptions
Use “pen and ink” signatures and dates:
Referral reports
At least one evaluator does not have access to CAC or access
to CAC enabled computer
Correction directed or approved by Evaluation Reports
Appeals Board or Board for Correction of Military Records after
evaluators have retired or separated
Evaluations
Ratee Acknowledgment
Three options:
Ratee signs evaluation
Ratee unable to sign
Ratee refuses to sign
Digital signature locks entire form
Evaluations
Ratee Acknowledgment
Rater will conduct face-to-face feedback before ratee signs
Evaluation serves as follow-on feedback
Ratee’s signature acknowledges:
Feedback was conducted in conjunction with the evaluation
close out
Identifying information on the form is accurate
Ratee can address significant discrepancies and
administrative errors
Rater does not have to make requested changes
NOTE: The date of the feedback session conducted in conjunction
with the closeout of the evaluation is not to be used as the date
feedback was last accomplished for the feedback block
(OPR section IV)
Evaluations
What is a referral report?
When a member does not meet standards.
Note: The OPR process changes to allow the ratee an
opportunity to explain their side of the story. Contact your RD
as soon as you recognize the need for a referral OPR!
What are some examples of situations that require a
referral report?
Ratee has an expired fitness test when OPR closes out
Ratee’s fitness score is 74 or less* when OPR closes out
Ratee is marked “does not meet standards” on any one
section IX
*or failure of any one category
Evaluations
OPR Best Practices
Fill up the white space! Include #s, hrs, %s, miles etc.
# appointees
# qual candidates
% qual diverse cand
SS selects
miles traveled
Congressional events
Academy Days
# diversity, athletes
HSSP 4060s, recipients
Term “Recruit” no longer used
Preferred: Outreach, Mentor, Advisor
Evaluations
Formulas of success:
Number of qualified candidates (Year over year or YOY—to
include identified, offers, and accepts)
Number of qualified diversity candidates (YOY—to include
identified, offers, and accepts)
Summer Seminar candidates (YOY—offers and accepts)
Summer Seminar diversity (YOY—offers and accepts)
Compare both against unit numbers (YOY) and regional numbers
(YOY)
Include individual ALO gains and unit gains (for high performing
ALOs)
Evaluations
Examples:
-- #1 in REGION X with a 71% increase in Summer Seminar
acceptance rate in the last five years
-- #1 (tie) in REGION X in appointment offers to qualified
candidates (19 total, 24% annual increase)
-- Outreach success! 400% increase in the "accept rate" of
diversity candidates during the last five years
Evaluations
Stratification is important
Can group by rank/primary duty/area, etc
Keep it in the top 3-5%; no more top x% in the nation
unless a national award winner
Comment in OPR checklist for need/absence for
stratification
Examples:
- Region III ALO of the Yr, #1/139; dedicated professional;
always prepared; gets the job done--groom for Director
- My #1/3 Dep Directors--the absolute best! Outstanding
motivator, leader, mentor & program expert--Director next
Evaluations
Best Practices(continued)
Include a push statement…if deserving
If individual has no desire for promotion, let RD know
“no intention of completing PME, no expectation of
promotion or increased responsibility”
Feedback date: ensure it falls within the reporting period
Points: use reporting feature in ALOWeb
Job description: bullets match checklist
DLOD assignments: Let your RD know when you swap out
DLODs so duty titles can be updated
(Technique) Schedule Fit Test 6 mo from OPR closeout
Fit test expires after 365 days -- Not 12 months!
Evaluations
Common Errors:
AFSC is 95A0 not 9fAO.
Rater Signature Blk: should be the 9001st
# of ALOs in Job Description = # of ALOs in Blk IV or V
Using obsolete version: should use 20080618 version
2012 is a leap year! 366 days supervision
New Chief of ALO Program:
Chad W. Clementz, Lt Col, USAF
Chief, Liaison and Outreach Division
8281
USE THE CHECKLIST!
Performance Feedback
Accomplished on Form 724
Required
Within 60 days of start of supervision period
Mid course – half way between start of supervision and
projected OPR closeout
Face to face in conjunction with OPR
Can’t be reviewed by anyone but rater and ratee
Can’t be introduced into personnel actions unless initiated
by ratee, or ratee claims feedback was not accomplished /
inadequate
AF Form 724
Front
Back
AF Form 724
Forms can still be either handwritten or typed
No digital signature capability
Supervisor required to give specific indication of
performance
Example
AF Form
724
PRF
Edison, Thomas A
AF Form 709
AF Form 709
PRF
Cumulative history of one’s career
Documented history from OPRs
Stress those things which make the rater stand-out:
“…first to upgrade”
“…youngest evaluator in the wing”
Local and AF-wide awards/distinctions
Recent ALO local/national awards
Emphasize leadership roles
Include ordinal comment (“top X%” or “my #X of XX ALO’s”)
Due to RRA 120 days prior to board
Area rack-n-stacks will help RR with rank ordering
START TODAY! Only last two or three bullets will be ALO
related—most of the book is already written
Resources
Resources
AFI 36-2406 Officer and Enlisted Evaluation Systems
ALOWEB
Toolboxes-OPR/DECS/PRF
ALO Writing Guide (2011)
OPR Checklist (28 Mar 2012)
Link to Forms and Viewer
Toolboxes-OPR Tracking Tool
Activity Log (Fitness Status)
Questions?