Transcript Slide 1

HQ United States Air Force Academy
Integrity - Service - Excellence
OPRs
PRFs &
Feedback
For Directors
Lt Col Shannon Yenchesky
Advisory Panel Member
Overview
Evaluations – AF Form 707
 Feedback – AF Form 724
 PRF – AF Form 709
 Resources
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Evaluations
Single most important document in an ALO’s career
 Expectation for LODs:
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Well-written
On time
No redundant errors
Evaluations
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Your friendly RR Admin is busier than LAX!
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600+ OPRs per year
250+ PRFs per year
150+ decorations per year
Do the Math…
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11.5 OPRs per week
2.4 OPRs per work day
Integrity - Service - Excellence
4/26
OPR
AF Form 707
Evaluations
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How often do you write an OPR?
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Annually or
CRO with more than 120 days supervision
 Note: ALO needs at least 12 points for OPR
Use OPR tracker
on ALOWeb
Integrity - Service - Excellence
6/26
Evaluations
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Are LODs the rater?
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Who writes the OPR?
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Depends on LOD’s rank compared to the ratee’s
Ultimate responsibility lies on the LOD
Must the ALO walk on water?
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Each report must be the best representation of that person.
Evaluations
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How do you fill out Section III, Performance Factors?
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Select “Meets,” “Does Not Meet,” or “Exempt”
 Meets: score of 75 or greater
 Does Not Meet: score <75 or failure of any one category
 Exempt: Exempt from ALL four components of the test
Evaluations
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Can LODs highlight great fitness test scores?
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NO! Individual fitness scores are not allowed
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Exception: if they do not meet standards when OPR closes out.
Comments can mention score, behavior, and FIT program
progress
Evaluations
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When must the LOD submit the OPR?
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Where do you send the OPR?
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No later than 60 days prior to close out
Send to RREA.Admin @usafa.edu and cc your RD
Include OPR checklist
Who reviews the OPR?
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Generic OPRs screened by Lt Col Clementz
and signed by Col B
Stratified OPRs will be reviewed by Col B
Evaluations
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How do I sign the OPRs?
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Can I digitally sign for the member in Section VIII?
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Use your CAC to digitally sign section IV
Yes! Except try to get member to do it…
Digital Signature exceptions
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Use “pen and ink” signatures and dates:
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Referral reports
 At least one evaluator does not have access to CAC or access
to CAC enabled computer
 Correction directed or approved by Evaluation Reports
Appeals Board or Board for Correction of Military Records after
evaluators have retired or separated
Evaluations
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Ratee Acknowledgment
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Three options:
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Ratee signs evaluation
 Ratee unable to sign
 Ratee refuses to sign
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Digital signature locks entire form
Evaluations
Ratee Acknowledgment
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Rater will conduct face-to-face feedback before ratee signs
Evaluation serves as follow-on feedback
Ratee’s signature acknowledges:
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Feedback was conducted in conjunction with the evaluation
close out
 Identifying information on the form is accurate
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Ratee can address significant discrepancies and
administrative errors
Rater does not have to make requested changes
NOTE: The date of the feedback session conducted in conjunction
with the closeout of the evaluation is not to be used as the date
feedback was last accomplished for the feedback block
(OPR section IV)
Evaluations
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What is a referral report?
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When a member does not meet standards.
Note: The OPR process changes to allow the ratee an
opportunity to explain their side of the story. Contact your RD
as soon as you recognize the need for a referral OPR!
What are some examples of situations that require a
referral report?
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Ratee has an expired fitness test when OPR closes out
Ratee’s fitness score is 74 or less* when OPR closes out
Ratee is marked “does not meet standards” on any one
section IX
*or failure of any one category
Evaluations
OPR Best Practices
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Fill up the white space! Include #s, hrs, %s, miles etc.
# appointees
# qual candidates
% qual diverse cand
SS selects
miles traveled
Congressional events
Academy Days
# diversity, athletes
HSSP 4060s, recipients
Term “Recruit” no longer used
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Preferred: Outreach, Mentor, Advisor
Evaluations
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Formulas of success:
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Number of qualified candidates (Year over year or YOY—to
include identified, offers, and accepts)
Number of qualified diversity candidates (YOY—to include
identified, offers, and accepts)
Summer Seminar candidates (YOY—offers and accepts)
Summer Seminar diversity (YOY—offers and accepts)
Compare both against unit numbers (YOY) and regional numbers
(YOY)
Include individual ALO gains and unit gains (for high performing
ALOs)
Evaluations
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Examples:
-- #1 in REGION X with a 71% increase in Summer Seminar
acceptance rate in the last five years
-- #1 (tie) in REGION X in appointment offers to qualified
candidates (19 total, 24% annual increase)
-- Outreach success! 400% increase in the "accept rate" of
diversity candidates during the last five years
Evaluations
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Stratification is important
Can group by rank/primary duty/area, etc
 Keep it in the top 3-5%; no more top x% in the nation
unless a national award winner
 Comment in OPR checklist for need/absence for
stratification
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Examples:
- Region III ALO of the Yr, #1/139; dedicated professional;
always prepared; gets the job done--groom for Director
- My #1/3 Dep Directors--the absolute best! Outstanding
motivator, leader, mentor & program expert--Director next
Evaluations
Best Practices(continued)
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Include a push statement…if deserving
 If individual has no desire for promotion, let RD know
“no intention of completing PME, no expectation of
promotion or increased responsibility”
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Feedback date: ensure it falls within the reporting period
Points: use reporting feature in ALOWeb
Job description: bullets match checklist
DLOD assignments: Let your RD know when you swap out
DLODs so duty titles can be updated
(Technique) Schedule Fit Test 6 mo from OPR closeout
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Fit test expires after 365 days -- Not 12 months!
Evaluations
Common Errors:
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AFSC is 95A0 not 9fAO.
Rater Signature Blk: should be the 9001st
# of ALOs in Job Description = # of ALOs in Blk IV or V
Using obsolete version: should use 20080618 version
2012 is a leap year! 366 days supervision
New Chief of ALO Program:
Chad W. Clementz, Lt Col, USAF
Chief, Liaison and Outreach Division
8281
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USE THE CHECKLIST!
Performance Feedback
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Accomplished on Form 724
Required
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Within 60 days of start of supervision period
Mid course – half way between start of supervision and
projected OPR closeout
Face to face in conjunction with OPR
Can’t be reviewed by anyone but rater and ratee
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Can’t be introduced into personnel actions unless initiated
by ratee, or ratee claims feedback was not accomplished /
inadequate
AF Form 724
Front
Back
AF Form 724
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Forms can still be either handwritten or typed
 No digital signature capability
 Supervisor required to give specific indication of
performance
Example
AF Form
724
PRF
Edison, Thomas A
AF Form 709
AF Form 709
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PRF
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Cumulative history of one’s career
Documented history from OPRs
Stress those things which make the rater stand-out:
 “…first to upgrade”
 “…youngest evaluator in the wing”
 Local and AF-wide awards/distinctions
 Recent ALO local/national awards
Emphasize leadership roles
Include ordinal comment (“top X%” or “my #X of XX ALO’s”)
Due to RRA 120 days prior to board
Area rack-n-stacks will help RR with rank ordering
START TODAY! Only last two or three bullets will be ALO
related—most of the book is already written
Resources
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Resources
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AFI 36-2406 Officer and Enlisted Evaluation Systems
ALOWEB
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Toolboxes-OPR/DECS/PRF
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ALO Writing Guide (2011)
OPR Checklist (28 Mar 2012)
Link to Forms and Viewer
Toolboxes-OPR Tracking Tool
Activity Log (Fitness Status)
Questions?