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The Challenge of Customizing an Institutional Repository: DSpaceUNM Christy Crowley SALALM Panel, Monday, April 30, 2007 The two major open access strategies Open access journals: Usually include peer review as in traditional journals. Various pricing models possible including author fees or subsidies. Institutional Repositories (IR’s): Often self-archived by author. May include preprints or postprints. Also disciplinary repositories like the physics ArXiv. Usually include metadata elements from Dublin Core or MODS. Institutional Repository What is a Digital Institutional Repository? “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.” Clifford A. Lynch, "Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age" ARL, no. 226 (February 2003): 1-7. Two views of the future of IR’s 1. Primarily designed as an alternative to highpriced publishers. Concentrates on scholarly publications such as postprints. 2. Designed to provide enhanced access to the intellectual output of an institution. Policies allow many kinds of digital objects including technical reports, working papers, and student research. DSpace DSpace is an open source product designed by MIT and Hewlett–Packard Labs. It can handle many kinds of digital items. It captures, distributes, indexes, and preserves digital items. It uses a web browser. It is organized in communities and collections. Authors can self submit and add their own metadata (must hold copyright). There can be review processes. DSpaceUNM DSpaceUNM launched in March 2005. Our assumption was that it would be easy to recruit professors to submit scholarly works such as journal articles. We had limited success. The reality was that it mostly appealed to groups that did not have a good archive solution. We developed very open policies and have had requests for lots of types of communities and collections. It has grown organically rather than through design. DSpace Structure Communities, subcommunities, and collections Create a community that is either an organizational unit or a research group. Can have a community administrator. Create a collection of like items. Find a collection administrator who will take care of authorizing submitters. Choose a review process. Decide on who can submit. Searching and Retrieval • • • • You can spend a lot of time organizing your collections and developing metadata fields. However, most access to repository items comes from search engines. Documents can have full text extracted and searched. Powerful retrieval software is being developed and enhanced. Concentrate on capturing the digital objects in a way that can be preserved. Customization Strategies Customization of metadata fields and displays. Enhanced user interfaces like Dspace’s Manakin. http://di.tamu.edu/projects/xmlui Adding social software features to repository like commenting or tagging. Add on services that work across repositories like the University of Minho’s web of communication. Connecting the repository to other web services. Some of our Communities and Collections https://repository.unm.edu Examples of Items in DSpaceUNM: Meetings (UNM Board of Regents) Whitepapers, opinion pieces, grant preparation work Local journal or other publication series: Himalayan Journal of Development and Democracy and Liberal Democracy Nepal Bulletin Association documents (American Indian Planning Association) Technical Reports Scanning Electron Microscope Images grant Current Development Projects Social software applications (commenting and community tagging) Promoting IRs and Harvesting for a Latin American Portal - LAKH Experimenting with Electronic Theses and Dissertations Separate system for our Manuscript and Archival collections (ContentDM) Example of a social software application Identified need to facilitate international scholarly collaboration in identifying structures found in cave photos. Organize Scanning Electron Microscopy collection Determine descriptive metadata needs. Utilize commenting and marking function in dspace to provide venue Explore using community software (drupal) in conjunction with repository. Suggested Descriptive Elements coverage/depth identifier/sample_id identifier/image_id relation/related_mineralogy relation/related_xrd relation/related_geochemistry relation/related_gene_seq relation/related_com_gene_fprint relation/related_images identifier/cave_type subject/morphology description/feature_size description/acq_data Decided instead to put everything in one description field and let searching and retrieval techniques help us. Commenting and Tagging Comments: Filament groups [Reply] [Mark] Commenter: Brian Freels-Stendel Date: 28-Apr-2007 17:31:56 I have seen this same formation in caves in Flatlandia at a depth of 14 meters. Experimenting with Electronic Theses and Dissertations Surveyed best practices and software options. Chose dspace to leverage our current institutional repository Decided on collection structure and metadata. Began pilot project Spring 2007. ETD Office of Graduate Studies (OGS) Doctoral Dissertations and Theses Electrical and Computer Engineering Computer Science Philosophy Master's Theses and Papers Electrical and Computer Engineering Computer Science Philosophy Customized Descriptive Metadata for ETD project Title Author Advisor Committee Members Granting Department Keywords Date Accepted Degree Level Graduation Date Degree Title Abstract Decided to use these fields because they were well defined by other ETD collections. Current UNM Challenge Our Institutional Repository will always be a work in progress. To maximize its value UNM needs: A project to digitize and post UNM scholarly and creative work Policies and incentives To work with interoperability and preservation standards