Transcript KHAZAR UNIVERSITY INSTITUTIONAL REPOSITORY Tatyana Zaytseva December 17, 2008 Outline of Presentation  Introduction to Open Access and Institutional Repositories  Institutional Repositories Development  DSpace Implementation at Khazar University.

KHAZAR UNIVERSITY
INSTITUTIONAL
REPOSITORY
Tatyana Zaytseva
December 17, 2008
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Outline of Presentation
 Introduction to Open Access and
Institutional Repositories
 Institutional Repositories
Development
 DSpace Implementation at Khazar
University
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Definition of Open Access
In using the term 'open access‘, we mean
the free availability of peer-reviewed literature on
the public internet, permitting any user to
Read,
Download,
Copy,
Distribute,
Print,
Search, or Link to the full texts of the articles
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Driving Force Behind Open
Access – Dissatisfaction at all
Levels
 Authors: their work is not seen by all their
peers – do not receive the recognition they
desire
 Readers: cannot view all research
literature they need – less effective
 Libraries: cannot satisfy information
needs of their users
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The Open Access Movement
 BOAI, February 2002
 Berlin Declaration, October 2003, May 2004
& February 2005
 Welcome Trust, October 2003
 Scottish Declaration on Open Access, 2004
 European University Association (EUA)
unanimously adopted the recommendations
of its Working Group on Open Access, 2008
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Support of the Open Access
by Countries
 UK Parliamentary Inquiry: Science and Technology Committee,
2004
– all UK higher education institutions establish institutional repositories
 U.S. Appropriations Committee, 2004
– Proposal to mandate all research funded by National Institute
of Health be made available through PubMed Central (OA) 6 months
after publication in peer-reviewed journal.
 Canada, 2003
– CARL, the Canadian Association of Research Libraries, launched
an Institutional Repository Project in 2003.
– SSHRC introduced compulsory self-archiving, 2004
 Australia, 2004
– Australian Research Information Infrastructure Committee (ARIIC) Open
access Declaration, 2004
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Support of the Open Access
by Countries
Italy – 31 Italian Universities and 1 research centre)
gathered in Messina, Sicily, to sign the Berlin
Declaration on Open Access to Knowledge in
Sciences and Humanities, so called Messina
Declaration, 2004
Germany – In October 2003 the (Deutsche
Forschungsgemeinschaft -DFG signed the Berlin
Declaration on Open Access in the Sciences and
Humanities, an initiative that encourages the
promotion of Open Access
Sweden – The Swedish Research Council signed
the Berlin Declaration in 2005 and supports the
fundamental principle that publicly funded research
shall be open to all.
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Two Ways of the Open Access
•
Budapest Open Access Initiative
<http://www.soros.org/openaccess/index.shtml>
Recommends 2 Strategies:
1. Open Access Journals ("gold"):
Publish your article in a suitable open-access
journal whenever one exists.
2. Self-archiving in Open Electronic Archives
("green"):
Otherwise, publish your article in a suitable
toll-access journal and also self-archive it.
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What is an Institutional
Repository (IR)?
“A digital collection capturing and preserving the intellectual
output of a single or multi-university community.”
Raym Crow.
<http://www.arl.org/sparc/IR/ir.html>
“A university-based institutional repository is a set of
services that a university offers to the members of its
community for the management and dissemination of
digital materials created by the institution and its
community members.”
Clifford Lynch. Essential infrastructure for scholarship in the digital age
ARL, no. 226 (February2003): 1-7.
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Institutional Repositories’
Contributions to Open Access
 Scholarly communication
 Supporting education through learning
materials
 Electronic publishing
 Managing digital collections of research
outputs on university networks
 Housing and preserving digital collections
 Enhancing university’s prestige by
collecting and making easily accessible it’s
research output
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Benefits of Institutional Repositories
to Various Stakeholders
For the researcher:
 Increased visibility of research output and
consequently the department and the institution
 Potentially increased impact of publications as
an author at the institution
 Provides the possibility to standardize
institutional records e.g. academic's CVs and
published papers
 Allows the creation of personalized publications
lists
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Benefits of Institutional Repositories
to Various Stakeholders
For the institution:
 Increases visibility and prestige of an institution
Repository content is readily searchable both
locally and globally
 A repository that contains high quality content
could be used as a 'shop window' or marketing
tool to entice staff, students and funding
 A repository can store other types of content that
is not necessarily published, sometimes known as
'grey literature'
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Benefits of Institutional Repositories
to Various Stakeholders
For the global community:
 Assists research collaboration through
facilitating free exchange of scholarly information
(this is enabled through the use of metadata
harvesters of OAI-compliant institutional
repositories)
 Aids in the public understanding of research
endeavours and activities.
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The Power of Open Access –
Institutional Repositories
 For 72% of papers published in the
Astrophysical Journal free versions of the
paper are available in repositories (mainly
through ArXiv)
 These 72% of papers are, on average,
cited twice as often as the remaining 28%
that do not have free versions available in
repositories.
Data «Greg Schwarz»
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World-Wide Deployment
Proportion of Repositories by Countries
26%
33%
USA
United Kingdom
Germany
Japan
Australia
Netherlands
11%
3%
3%
4%
Canada
Italy
5%
5%
10%
61 Others
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Proportion of Repositories
by the Former Soviet Union
Countries
3% 3%
3%
3%
5%
Azerbaijan
Georgia
5%
5%
50%
Khazakhstan
Moldova
Estonia
Kyrgyzstan
Lithuania
23%
Ukraine
Russia
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First Institutional
Repository in Azerbaijan
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Registry of Open Access
Repositories (ROAR)
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Why have an IR at Khazar
University?
 To help the international Open Access efforts.
“The mission of disseminating knowledge is only half
complete if it is not widely and readily available to society.”
(Adapted from the Berlin Declaration)
<http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html
 To create a permanent record of the scholarly
output of Khazar University
- No access to some scholarly works published by our
own faculty
- Collections of working papers, technical reports,
research reports flowing around
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Why Did We Choose DSpace?
Background
 KU LIC started IR software evaluation in late December
2007.
 Some products were evaluated: Eprints, Fedora and
DSpace.
 Decided to use DSpace in mid-June 2008.
Top Reasons to use DSpace
 Largest community of users and developers worldwide
 DSpace was developed.
 It has a well defined data model:
Community + Collection + Item + Metadata + Bundle +
Bitstream
 Well organized web-interface
 Metadata in Dublin core format
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Where is DSpace available?
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Where is DSpace available?
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Khazar University
Institutional Repository
http://dspace.khazar.org
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Communities and Collections

•

Academic Support
Academic Policy, Rules and Procedure
Assembly of Science and Art
Conference Items
Khazar University Catalog 2008-2009
Research Publications
Library Information Center
Instructional Materials
Presentations

Periodicals
Azerbaijan Archeology
Journal of Azerbaijani Studies
Khazar Journal of Mathematics
Khazar View

Schools
Architecture, Engineering and Applied Science
Economics and Management
Education
Humanities and Social Sciences
Medicine, Dentistry and Public Health
Türk Dunyası İgtisadi İdari Bilimler Fakültesi
“Dunya” School
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Collection Type and Size
Communities
4
Collections
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Book chapters
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Conference papers
1
Journal articles
395
Presentations
2
Thesis
2
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Browsing by Subject,
Issue Data and Author
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Relation between IR and
eCatalog
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Self-archiving
Self-archiving serves two main
purposes:
 Allows authors to disseminate their
research articles for free over the
internet
 Helps to ensure the preservation of
those articles in a rapidly evolving
electronic environment.
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Self-archiving
 To self-archive is to deposit a digital
document in a publicly accessible website
 Depositing involves a simple web interface
where the depositer copy/pastes in the
“metadata” (date, author-name, title, journalname, etc.) and then attaches the full-text
document
 Self-archiving takes only about 10 minutes
 DSpace also allows for documents to be
selfarchived in bulk, rather than just one by
one
 Many funding bodies mandate self-archiving
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Self-archiving
Author writes manuscript
Submission to journal
pre-print
Peer review
Author revisions
Submission of final version
Article is published
self-archiving
post-print
Published
version
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Self-archiving - DSpace
 Register to:
http://dspace.khazar.org
 Choose a collection you want to
submit to, e.g. Academic Support
 Send us an email and ask for
registration rights.
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Challenges
Library continue to:
 Provide support for university research
self-archiving
 Promote IR
 Educate users and faculty about the IR
 Showcase the IR
 Find champions and partners among
faculty
 Seek institutional mandate and support
 Harvest documents
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Thank you for your attention!
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