Transcript 2010-11 First Interim - Western Placer Unified School District

Western Placer Unified School District
Board of Trustees
March 19, 2013
Second Interim - Certification
 The district’s Board of Trustees shall certify in writing whether
or not the district is able to meet its financial obligations for
the remainder of the fiscal year and, based on current
forecasts, for the two subsequent fiscal years.
 The certification shall be classified as positive, qualified, or
negative, pursuant to standards and criteria adopted by the
State Board of Education (EC §33127).
 The District is certifying Positive at Second Interim
National and State Economic
Conditions
 UCLA forecast (March 2013) reporting foundation for growth may have
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finally been poured – nationally.
California forecast – January revenues exceed forecast by $5.1 billion
(51%), February revenues below forecasts by $322 million (-8.1%) , but
year-to-date revenues remain strong
Voters (48%) are feeling State is moving in the right direction.
Governor Brown ‘s job approval rating at a high of 57%
Personal income in California expected to increase 1.4% in 2013 and 3.6%
in 2014
California unemployment rate expected to fall to 8.4% in 2014, one
percentage point higher than the forecast for the U.S. rate.
2012-13 1st Interim vs. 2nd Interim
Revenue
R evenue Limit Sources
Federal R evenue
State R evenue
Local R evenue
Total Revenue
Expenditures
Certificated Salaries
Classified Salaries
Benefits
Books and Supplies
Other Services & Oper. Exp
Capital Outlay
Other Outgo 7xxx
Transfer of Indirect 73xx
U nidentified Budget Cuts
Total Expenditures
Deficit/Surplus
Transfers In
Transfers out
Contributions to R estricted
Net increase (decrease) in Fund Balance
Beginning Balance
Ending Fund Balance
less: Deferred Maintenance R eserve
Gen Fund Ending Bal w/out Reserves
Components of Ending Fund Balance
R evolving Fund
Prepaid Expenditures
U nrestricted Designations
R estricted Designations
Economic U ncertainty @ 3%
Economic U ncertainty surplus/(shortfall)
Deferred Maintenance R eserve
Basic Aid R eserve
Total Ending Fund Balance
First Interim
Second Interim
2012-13
Combined
2012-13
Combined
33,669,430
2,104,401
5,582,228
3,521,877
44,877,936
33,453,358
2,707,982
5,839,163
3,414,272
45,414,775
(216,072)
603,581
256,935
(107,605)
536,839
23,027,808
6,277,614
10,173,642
3,248,731
4,105,366
13,515
1,797,360
(102,386)
48,541,650
(3,663,714)
17,400
(23,360)
(3,669,674)
9,376,689
5,707,015
(2,000,000)
3,707,015
22,912,539
6,294,299
10,120,674
3,861,724
4,288,283
34,958
1,797,360
(102,386)
49,207,451
(3,792,676)
17,400
(23,360)
(3,798,636)
9,376,689
5,578,053
(1,963,000)
3,615,053
(115,269)
5
16,685
6
(52,968)
7
612,993
8
182,917
9
21,443 10
-
7.64%
7.35%
2,000
112,370
1,456,950
2,135,695
2,000,000
-
2,000
139,255
1,476,924
1,996,874
1,963,000
-
5,707,015
5,578,053
$
Variance
665,801
(128,962)
(128,962)
(128,962)
37,000
(91,962)
1
2
3
4
Major Revenue Changes to Fund Balance Since First
Interim Budget
Budgeted Deficit Spending at First Interim
Revenues
Revenue Limit - Increase in in-lieu transfer to charter schools
Federal Revenue
Increased Title I allocation
Increased AB602 revenues
Increased Title III allocation
Increased Medi-Cal billing revenues
Total Federal Revenue changes
State Revenue
Increased EIA allocation
Local Revenue
MAA revenues received in 11-12; paid back to State
Actual 11-12 Charter school oversight funds less than accrued
Increased AB602 revenues
After School Program fees (budgeted when received)
Miscellaneous
Total Local Revenue changes
Total Change in Revenues
($3,670,000)
(216,000)
1
603,000
2
257,000
3
(107,000)
4
525,000
17,000
4,000
57,000
(88,000)
(52,000)
15,000
12,000
6,000
$537,000
Major Expenditure Changes to Fund Balance Since First
Interim Budget
Expenditures
Certificated Salaries
Transfer of coaching stipends to classified
(29,000)
Reduce nurse budget; transfer to NPA budget
(38,000)
Updated postion control staffing
(28,000)
Decrease in projected substitute needs due to long-term leaves
(20,000)
Total Certificated
Classified Salaries
Confidential position vacant for 6 months
(23,000)
Transfer of coaching stipends from certificated
29,000
Net increase in substitute costs
4,000
Title I ISP
7,000
Total Classified
Benefit changes - From staffing changes and PERS reduction restoration
(115,000)
5
17,000
(53,000)
6
7
Continued on next slide
Major Expenditure Changes to Fund Balance Since First
Interim Budget
Books and Supplies
Increased Title I and EIA revenues
After School Program fees (budgeted when revenues received)
Increase in Medi-Cal billing budget
Increase in restricted Mental Health supply budget
Reduction for unspent budgets
Reduction in MAA budgets due to amount owed to State
Total Books & Supplies
Services & Other Operating Expenditures
Deferred maintenance expenditures
Increase in legal fees
Nonpublic agencies/schools
Increased Title I and EIA revenues
Medi-Cal Billing expenditures
Utilities
Reduction for unspent budgets
Total Services and Other Operating Costs
Capital Outlay - Purchase of scissor lift
Total Change in Expenditures
Total Change in Budgeted FB
Budgeted Deficit Spending at Second Interim
676,000
12,000
12,000
9,000
(51,000)
(45,000)
613,000
8
183,000
21,000
9
10
37,000
20,000
100,000
11,000
12,000
35,000
(32,000)
$666,000
($129,000)
($3,799,000)
2012-13 1st Interim vs. 2nd Interim
Contributions to Restricted Programs
2012-13 First Interim Report vs. Second Interim Report
Program
Resource
First
Interim
Second
Interim
Change
Comments
Special Ed-Basic Grant
(PL94-142)
3310
*
$671,589
$642,028
($29,561)
Spec Ed Pre-School
3315
*
$38,253
$44,225
$5,972
.09 FTE teacher increase
Spec Ed Pre-School
3320
*
$0
$6,723
$6,723
.11 FTE teacher increase
Safe and Drug-Free
3710
$9
$9
$0
Special Education
6500
* $1,616,653
$1,667,854
$51,201
Transportation
7230
$82,754
$44,288
($38,466)
Special Ed Transportation
7240
$846,238
$882,254
$36,016
Transfers of expenditure budgets from
Resource 7230
Maintenance
8150
$988,651
$980,468
($8,183)
Reduction of budgets for unspent funds
$4,244,147
$4,267,849
$23,702
* $1,404,928
$1,404,928
$0
$4,577,661
$4,648,012
$70,351
Total Contribution to Restricted Programs
PCOE Special Education
Program Billback
Total Special Ed Contribution
0000
*
$17k increase in revenues, reduce budget
for vacant special ed aide position
$29k increase in revenues, $19k reduction
of budgets for unspent funds, $100k
increase in NPA/NPS budgets
Transfers of expenditure budgets to
Resource 7240
2012-13 Budget Reductions
$5.75 million in budget reductions
•$3.25 million on-going
•$2.5 million one-time
2012-13 One-Time Budget Reductions
Wetland Reserve
Deferred Maint. Funds
Computer Replacements
Furlough Days
750,000
50,000
150,000
1,208,456
Teacher Lottery Funds
160,000
Class Size Overages
137,000
Teacher Column pay
67,500
2,522,956
Multiple Year Projections (MYP)
2013-14 & 2014-15
 2013-14 Budget Reductions –$4.4 million ($5.3M cuts less $842,000 Net Revenue increases)
 $1.32 million in budget reductions approved by Board ($1.3 One-Time, $288,000 On-Going)
 $2.0 million use of Fund balance Reserves – On-Time
 $781,000 Reduction in force – certificated staffing – On-Going
 $111,000 Contract, Management & Confidential - 6 Furlough Days – One-Time
 $215,000 remaining to reduce
 2014-15 Budget Reductions Needed – $2.9 million
 If all on-going reductions in 2013-14 continue
MYP -Budget Assumptions - Revenue
12/13
12/13
12/13 First
Second
13/14
14/15
Adopted
Interim
Interim
Projection
Projection
REVENUE
Enrollment
6,588
6,593
6,593
6,626
6,692
ADA Yield
95.5%
95.5%
95.5%
95.7%
96.0%
ADA
6,292
6,296
6,296
6,341
6,425
% Increase Enrollment
# Increase Enrollment
Prior Year RL
COLA %
0.0%
0.1%
$6,491.07
3.24%
0.1%
0.5%
1.0%
5
5
33
66
$6,491.07
$6,491.07
$6,703.07
$6,814.07
-
3.24%
3.24%
1.65%
2.20% SSC Dartboard
COLA
$212.00
$212.00
$212.00
$111.00
$150.00 SSC Dartboard
Deficit %
-22.272%
-22.272%
-22.272%
-22.272%
-22.272% SSC Dartboard
(1,498.88)
(1,498.88)
(1,498.88)
(1,523.70)
Deficit Applied
Add'l RL adjustment
Funded RL per ADA
Est. Revenue Limit
Basic Aid/Charter School
Property Tax change
Est. Property Taxes
Federal Revenue
Categorical COLA
Lottery Unrestricted/ADA
Lottery Restricted/ADA
(414.19)
(1,557.24)
26.81
26.81
27.25
27.85
4,790.00
5,231.00
5,231.00
5,317.62
5,434.68
30,136,491
32,936,038
32,936,038
33,719,313
34,915,310
1,011,231
0.00%
31,331,089
-
-
1.00%
31,644,400
-
1.00%
31,960,844
-
1.00%
31,644,400
0%
0%
0%
0%
0.00%
0.00%
0.00%
0.00%
1.00%
31,960,844
0%
0.00% SSC Dartboard
118.00
124.00
124.25
124.25
124.25 SSC Dartboard
23.75
30.00
30.00
30.00
30.00 SSC Dartboard
MYP Budget Assumptions - Expenditures
12/13
12/13
12/13 First
Second
13/14
14/15
Adopted
Interim
Interim
Projection
Projection
0 FTE
0 FTE
0 FTE
0 FTE
0 FTE
EXPENDITURES
Certificated New Hires
Estimated Retirements
0 FTE
0 FTE
0 FTE
0 FTE
0 FTE
Reductions in Staffing
(21.2) FTE
(21.2) FTE
(21.2) FTE
(13.00) FTE
0.0FTE
Brd Approved March 2013
Kindergarten
25:1
25:1
25:1
25:1
25:1
Increase in 13/14 & 14/15
1-3
28:1
28:1
28:1
28:1
28:1
may be necessary and will
4-5
31:1
31:1
31:1
31:1
31:1
be determined through the
6-8
26:1
26:1
26:1
26:1
26:1
budget process
9-12
29:1
29:1
29:1
29:1
29:1
Staffing Ratios:
Certificated Step/Column
1.50%
1.5%
1.5%
2.50%
2.50%
Classified new Hires
0.0 FTE
0.0 FTE
0.0 FTE
0.0 FTE
0.0 FTE
Estimated Retirements
0.0 FTE
0.0 FTE
0.0 FTE
0.0 FTE
0.0 FTE
Reductions in Staffing
(11.75) FTE
(11.75) FTE
(11.75) FTE
0.0 FTE
0.0 FTE
Classified Step/Column
0.00%
1.00%
1.00%
1.00%
1.00%
2.5%
2.5%
2.5%
2.6%
5.0%
Health Benefits
2013 Preliminary Rates - 3/13
Governors 13-14 Proposal &
Budget Reductions
(5,670,000)
(5,670,000)
(5,670,000)
(214,646)
(2,900,000) Board Approved Reductions
Site Allocations:
Elementary
37.60
37.60
37.60
31.96
31.96 Board Approved
Middle School
46.80
46.80
46.80
39.78
39.78 Budget Reduction of 15%
High School
67.00
67.00
67.00
56.95
56.95 for Site Allocations
SLIG K-6
17.43
17.43
17.43
17.43
17.43 Brd Approved Add'l Transfer
SLIG 7-8
6.36
6.36
6.36
6.36
165,000
165,000
165,000
165,000
165,000
500.00
500.00
MAA
Lottery per teacher
-
-
-
6.36 In 13-14 - Alloc To Be Adj.
Multiple Year Projections
Revenue
Revenue Limit Sources
Federal Revenue
State Revenue
Local Revenue
Total Revenue
Expenditures
Certificated Salaries
Classified Salaries
Benefits
Books and Supplies
Other Services & Oper. Exp
Capital Outlay
Other Outgo 7xxx
Transfer of Indirect 73xx
U nidentified Budget Cuts
Total Expenditures
Deficit/Surplus
Transfers In
Transfers out
Net increase (decrease) in Fund
Balance
Beginning Balance
Ending Fund Balance
less: Deferred Maintenance Reserve
Gen Fund Ending Bal w/out Reserves
First Interim
Second Interim
Projection
Projection
2012-13
Combined
2012-13
Combined
2013-14
Combined
2014-15
Combined
33,669,430
2,104,401
5,582,228
3,521,877
44,877,936
33,453,358
2,707,982
5,839,163
3,414,272
45,414,775
34,469,533
2,564,587
5,958,927
3,454,137
46,447,184
35,669,236
2,564,587
6,000,314
3,454,137
47,688,274
23,027,808
6,277,614
10,173,642
3,248,731
4,105,366
13,515
1,797,360
(102,386)
48,541,650
(3,663,714)
17,400
(23,360)
22,912,539
6,294,299
10,120,674
3,861,724
4,288,283
34,958
1,797,360
(102,386)
49,207,451
(3,792,676)
17,400
(23,360)
23,640,000
6,570,000
10,390,000
2,470,000
3,950,000
10,000
1,800,000
(100,000)
(214,646)
48,515,354
(2,068,170)
20,000
(20,000)
24,330,000
6,670,000
10,680,000
2,480,000
3,950,000
10,000
1,800,000
(100,000)
(2,900,000)
46,920,000
768,274
20,000
(770,000)
(3,669,674)
9,376,689
5,707,015
(2,000,000)
3,707,015
(3,798,636)
9,376,689
5,578,053
(1,963,000)
3,615,053
(2,068,170)
5,578,053
3,509,883
(1,963,000)
1,546,883
18,274
3,509,883
3,528,157
(1,963,000)
1,565,157
7.64%
7.35%
3.19%
3.34%
Positive Certification – Adequate reserves and cash
On-going
budget cuts
necessary to
achieve a
balanced
budget
(Revenues =
Expenses)
DM Reserve
used to assist
with negative
cash flow due
to state
deferrals
Maintains a 3%
general fund
reserve for 13-14
and 14-15; As of
Second Interim
12-13 reserve
meets Board
policy for
minimum reserve
of 5%
Components of Fund Balance
Deficit Spending
in 2012-13 &
2013-14.
Balanced in
2014-15 due to
projected State
COLA.
Economic
Uncertainty
Surplus used to
support future
year’s budget
deficits - BUT it
is One-Time
Net increase (decrease) in Fund
Balance
Beginning Balance
Ending Fund Balance
less: Deferred Maintenance Reserve
Gen Fund Ending Bal w/out Reserves
Components of Ending Fund Balance
Revolving Fund
Prepaid Expenditures
Unrestricted Designations
Restricted Designations
Economic Uncertainty @ 3%
Economic Uncertainty surplus/(shortfall)
Deferred Maintenance Reserve
Basic Aid Reserve
Total Ending Fund Balance
First Interim
Second Interim
Projection
Projection
2012-13
Combined
2012-13
Combined
2013-14
Combined
2014-15
Combined
(3,669,674)
9,376,689
5,707,015
(2,000,000)
3,707,015
(3,798,636)
9,376,689
5,578,053
(1,963,000)
3,615,053
(2,068,170)
5,578,053
3,509,883
(1,963,000)
1,546,883
18,274
3,509,883
3,528,157
(1,963,000)
1,565,157
7.64%
7.35%
3.19%
3.34%
2,000
112,370
1,456,950
2,135,695
2,000,000
-
2,000
139,255
1,476,924
1,996,874
1,963,000
-
2,000
2,000
623
1,456,061
88,200
1,963,000
-
3,378
1,430,700
129,079
1,963,000
-
5,707,015
5,578,053
3,509,883
3,528,157
Enrollment Trends
We have projected an enrollment increase of 33 students for the 2013-14 year and
an increase of 66 students in fiscal year 2014-15.
Cash Flow 2012-2013, 2013-2014 and 2014-2015
(without TRANS financing support in 2013-14 and 2014-15)
Cash Flow Comparison
20,000,000
17,500,000
15,000,000
12,500,000
10,000,000
Ending Cash Balance
7,500,000
5,000,000
2012-13
2,500,000
2013-14
0
2014-15
(2,500,000)
(5,000,000)
(7,500,000)
(10,000,000)
(12,500,000)
(15,000,000)
(17,500,000)
Month
June 2012
Next Steps
 Deficit spending is budgeted for the current and two
subsequent years.
 The District is attempting to bring forward budget reductions
that are on-going to address the year-to-year structural deficit.
 Any one-time budget reductions will continue to necessitate
annual budget reductions in future years.
 While the projections show that the district will be able to
meet its financial obligations for the current and subsequent
two years, the district must align spending with revenue to
beyond the minimum 3% reserve for Economic Uncertainties
to a Board policy of 5% reserve to maintain a healthy financial
status.
Next Steps
Education Code requires that the district revise its budget
at First Interim, Second Interim and at year end.
Changes that the Board should expect before 2013-14
Budget Adoption In June include:
 Multi-year projections updated to reflect Governor’s 2013-14 May
Revision
 Update COLA and deficit assumptions for 2013-14 and future years
 Update on Federal, State and local funding notifications
 Recalculation of Revenue limit for final P-2 ADA reporting
 Updated projected ending Fund Balance Reserves based on year end
projections and actuals spent to date
 Recommendations for remaining 2013-14 budget reductions.
QUESTIONS & COMMENTS