Transcript MEMBERSHIP SELECTION PROCESS (MSP) OVERVIEW

MEMBERSHIP SELECTION
PROCESS (MSP) OVERVIEW
By Kendall D. Franklin
Tenth District MSP Chairman
April, 2007
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Agenda
1.
2.
3.
4.
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6.
7.
Introduction
MSP Process Flow Chart Overview
Membership Requirements
MSP Initiation Fees
Key Forms / Documents
Application For Membership
Key Points / Summary
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Introduction
• MSP is the only process through which new
members are initiated into the fraternity.
• Key Roles:
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District Representative
District MSP Chairman
State Representative
Chapter Basileus
• Code of Conduct / Zero Tolerance For Hazing
– If you haze, then you WILL BE EXPELLED!
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Introduction
• MSP is divided into four (4) general phases
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Selection Phase
Application Phase
Education Phase
Initiation Phase
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MSP Process Flow
OMEGA PSI PHI FRATERNITY, INC.
MEMBERSHIP SELECTION PROCESS FLOW DIAGRAM
Selection Phase
Start of MSP
Application Phase
(6) MSP Chairman
Conducts Informational
(14) IHQ Authorizes
Education Phase &
Sends New Member
Material to DR or DR's
Designee
(20) DR or DR's
Designee Conducts
Initiation
(7) Candidates Submit
Applications,
Transcripts, & Money
Orders
(15) MSP Chairman
Conducts Education
Phase
(4 Weeks Maximum)
(21) DR or DR's
Designee Conducts
Post Initiation
Workshops
(1) Chapter Votes to
Conduct MSP &
Submits Form 1 To DR
(2) DR Approves Form
1 (Chapter May Now
Accept Nomination
Portfolios)
(16) MSP Chairman
Administers Written
Examination
(8) MSP Chairman
Submits MSP Package
to DR
(3) Chapter Submits
Form 105 Package to
DR For Approval
No
(17)
Candidate Fails
Exam Or Is Removed
From MSP?
(9) DR Approves
Candidates for MSP,
Assigns Unique ID #, &
Updates MSP
Calendar
(4)
DR Approves
Form 105
Package?
Initiation Phase
Education Phase
Yes
End of MSP
No
(10) DR Submits MSP
Package to IHQ; DR
Submits Funds to IHQ
Lock Box
Yes
(5) DR Notifies MSP
Chairman
(11) IHQ Reviews
Packages & Validates
Deposits From Lock
Box
(18) MSP Chairman
Notifies DR & IHQ
(19) IHQ Disburses
Refund to Candidate
(Refund issued within
30 days, less 10%
administrative fee)
(13) IHQ & DR
Resolve Issues
No
(12)
Are MSP
Packages
Accurate?
Yes
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Membership Requirements – General
To become a member of the Omega Psi Phi Fraternity,
Inc., prospective candidates must:
• Possess the qualities of Manhood, Scholarship,
Perseverance, and Uplift;
• Display qualities of leadership;
• Show evidence of school and/or community
involvement ;
• Request the college/university registrar’s office to
send an official transcript bearing the
college/university seal to the District Membership
Selection Chairman or State Representative;
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Membership Requirements – General (con’t)
• Participate in an official Informational Session
conducted by the District Membership Selection
Chairman or State Representative;
• Pay all dues, fees, and assessments on time;
• Submit a medical examination (taken within the last
90 days);
• Pass a records check, formal interview, and written
examination;
• Submit three letters of recommendation from the
community at large;
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Membership Requirements – Undergraduates
• Must have earned at least 36 semester credit hours
(or equivalent) of college credit;
• Must have a grade point average of at least 2.5 or
higher on a 4.0 scale (or equivalent on another
scale);
• Must be certified as a registered full-time student
working toward a baccalaureate degree;
• Must satisfy any and all other qualifications as may
be imposed by the college/university;
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Membership Requirements – Graduates
• Must have earned at least a bachelor’s degree
from an approved and accredited four-year
college/university;
• If candidate graduated from a
college/university where there was an active
Omega undergraduate chapter, then said
candidate must wait at least 4 years after
graduation before applying for membership.
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MSP Initiation Fees
Money Order #1: IHQ Fees/Dues/Assessments
Fees/Dues/Assessments
U-Grad
Dues for 3 Years
$195.00
Pin
$70.00
History Book
$40.00
Initiation Processing Fee
$415.00
WHBF
$100.00
Background Check
$25.00
IHQ Total
$845.00
Grad
$300.00
$70.00
$40.00
$415.00
$200.00
$25.00
$1,050.00
Money Order #2: Tenth District Fees/Dues/Assessments
Fees/Dues/Assessments
U-Grad
Grad
Dues for 3 Years
$45.00
$75.00
District Initiation Processing Fee
$50.00
$50.00
District Printing/Paperwork Fee
$50.00
$50.00
Tenth District Total
IHQ & District Totals
$145.00
$175.00
$990.00
$1,225.00
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MSP Initiation Fees
• Money orders or cashier’s checks are the ONLY
acceptable forms of payment.
• Initiation fees must be submitted along with
application.
• Money order #1 must be made payable to “OMEGA
PSI PHI FRATERNITY, INC.”
• Money order #2 must be made payable to “TENTH
DISTRICT”
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Key Forms / Documents
• Form 1 – Notice of Chapter Request
– Notifies DR that chapter wishes to conduct an
MSP.
– Approval of Form 1 only authorizes chapters
to select candidates and to compile a Form
105 Package.
– Form 1 approval DOES NOT CONSTITUTE
authorization to distribute applications, conduct
education phase, or conduct an initiation.
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Key Forms / Documents
• Form 105 Package – Request For MSP
– Formal request for an MSP for specific candidates.
– Key Form 105 Package documents are:
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Form 105 – Request for MSP
Form 1E – List of Approved Candidates
Attachment to Form 105 – Nationally Mandated Programs
Form 37 – Report of Chapter
Form 50 – Chapter Officers
Form 53 – Chapter Roster
Form 9A-1 – Nomination Portfolios (1 per candidate)
– Submit Form 105 Package to District MSP Chairman
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Key Forms / Documents
• Form 10 – Certification Of Men For Initiation
– MUST BE INCLUDED IN MSP PACKAGE!
CANDIDATES MUST SIGN PAGE 2!
– State Representative (or District MSP Chairman) should
have prospective candidates sign page 2 at the
Informational Session.
– If undergraduate candidates are involved, then page 1
must also be stamped/signed by the registrar’s office at
the university.
– If undergraduates are from more than one university, then
include one Form 10 per university.
– DO NOT COMPLETE INITIATION DATE FIELDS.
Leave blank for District MSP Chairman and DR to
complete.
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Key Forms / Documents
• Form 3 – Fraternity Pin Order Form
– MUST BE INCLUDED IN MSP PACKAGE!
CANDIDATES MUST SIGN PAGE 2!
– State Representative (or District MSP
Chairman) should have prospective candidates
sign page 2 at the Informational Session.
– One Form 3 can be used for all candidates
(graduate and undergraduate)
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Application For Membership
Refer to handout (limited copies available)
Application Notes:
• Passport Photographs
– MUST submit two (2) passport photographs.
– Photographs must clearly show candidate
wearing a suit jacket, collared dress shirt, and
tie.
– PRINT candidate’s full name and chapter name
on back of passport photographs.
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Application For Membership
Application Notes (con’t)
• Money Orders:
– Validate money order amounts
– Validate “Pay to the Order of…” name.
– Validate that candidate’s name is clearly
PRINTED on the front of each money order
(use memo section or remitter section).
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Application For Membership
Application Notes (con’t)
• Letters of Recommendation:
– Only professionally-written letters of
recommendation will be accepted!
– Letters of recommendation must be written in
standard business format.
– All letters of recommendation must be typed!
(no handwritten letters of recommendation!)
– Failure to adhere to these standards shall be
cause for rejecting the candidate.
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Application For Membership
Application Notes (con’t)
• Validate that candidates have signed and/or
notarized all necessary documents in the
application!
• Notary public stamps must appear on pages
7, 8, 11, 19, and 22 of the application.
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Key Points / Summary
• Only the DR, State Representative, or
District MSP Chairman are authorized to
conduct the Informational Session and the
initiation ceremony!
• Candidates must NOT use the old
application form!
• Education Phase can only begin after the
DR has received approval from the IHQ.
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