Transcript No Slide Title

FLITE
2005-2006
Annual Report
Richard M. Cochran, Dean
April 20, 2006
This Year’s Report
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FLITE People
FLITE Kudos
FLITE Services & Statistics
FLITE 2005/06 Initiatives
FLITE Unit Action Plan for 2006/2007
Questions and Comments
Our Mission Statement
FLITE promotes and advances Ferris State
University’s present and future teaching,
learning, research and informational inquiry by
providing high quality collections, services and
instruction.
FLITE People
 Arrivals
 Departures
 New Assignments/Promotions
FLITE People - Arrivals
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Julia Buryk [PS]
Kent Kachaterian [MP]
Mellissa Manzagol [MP]
Deborah McGowan (May ’06) [PS]
Kristen Motz (May ’06) [PS]
Sue Reynolds (p/t) [PS]
Alison Scott (Jun ’06) [PS]
FLITE People - Departures
• Ray Dickinson (Jun ‘06)
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Carrie Forbes
Anne Kelly
Sue Nonhof
Eileen Powell
Jessica Rush
FLITE Kudos – Tenure/Promotions
 Paul Kammerdiner (tenure)
 Yuri Konovalov (tenure and promotion to Assoc. Professor)
 David Scott (tenure and promotion to Assoc. Professor)
FLITE Kudos – New Assignments/Promotions
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Joan Boroff - Secretary 2
Brenda Cook - Accounts Clerk 3
Kelly Dever – Lib. Asst. 2 (Interlibrary Loan Clerk) (f/t)
Jeff Gabalis – Digital Media Specialist (f/t)
David Scott - Access Services Librarian
Helen Sobers - Lib. Asst. 3 (Access Services/Reserves Clerk)
Shirley Sundell - Lib. Asst. 2 (Access Services Clerk)
Joe Weber - Assistant Dean for Public Services
Lingfei Xu - Lib. Asst. 3 (Lead Circulation Clerk)
and numerous pay grade increases following CT audits
FLITE Kudos – Employee Recognition
 Maureen Watson – Faculty Merit Award
 Laurie Wernette and Lingfei Xu – Ferris
Employee Leadership Development Program
 Carrie Forbes, Anne Kelly, Jessica Rush,
Paul Kammerdiner, Kathy Bearden - $3,000
Ferris Foundation Grant to develop minitutorials using Camtasia software
FLITE Kudos – Employee Recognition
 Fran Rosen - Named to Michigan Library
Consortium's Reference, Resource Sharing &
Collections Member Forum
 Richard Cochran – Elected to Executive Board
of the Michigan Academic Library Council
(MALC)
FLITE Kudos – Years of Service
To be Recognized at the Annual Service Awards Celebration, April 25, 2006
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Yuri Konovalov – 5 years
David Scott – 5 years
Rick Bearden – 15 years
Diane Scrues – 30 years
Chris Jacobs – 40 years
(On what her longevity was attributed to):
“Red meat and gin.” -- Julia Child
FLITE Kudos – FLITE at ALA
FLITE Kudos - FLITE
FLITE Services and Statistics
FLITE Services and Statistics
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Visitors in the Building
Use of Study Rooms
Use of Extended Hours Area
Use of Seminar Rooms/Instructional Studios
Use of Collections
 Conventional
 Electronic
 “Business” Statistics
Mar-06
Nov-05
Jul-05
Mar-05
Nov-04
Jul-04
Mar-04
Nov-03
Jul-03
Mar-03
Nov-02
Jul-02
Mar-02
Nov-01
Jul-01
Visitors in the Building
90,000
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
Jan-06
Oct-05
Jul-05
Apr-05
Jan-05
Oct-04
Jul-04
Apr-04
Jan-04
Oct-03
Jul-03
Apr-03
Jan-03
Oct-02
Jul-02
Apr-02
Jan-02
Oct-01
Jul-01
Use of Study Rooms (checkouts)
4000
3500
3000
2500
2000
1500
1000
500
0
Mar-06
Sep-05
Mar-05
Sep-04
Mar-04
Sep-03
Mar-03
Sep-02
Mar-02
Sep-01
Mar-01
Use of Extended Hours Area
500
400
300
200
100
0
Jan-06
Oct-05
Jul-05
Apr-05
Jan-05
Oct-04
Jul-04
Apr-04
Jan-04
Oct-03
Jul-03
Apr-03
Jan-03
Oct-02
Jul-02
Apr-02
Jan-02
Seminar Room/Instructional Studio Usage
1200
1000
800
600
400
200
0
* Books and reserve items
Jan-06
Oct-05
Jul-05
Apr-05
Jan-05
Oct-04
Jul-04
Apr-04
Jan-04
Oct-03
Jul-03
Apr-03
Jan-03
Oct-02
Jul-02
Apr-02
Jan-02
Oct-01
Jul-01
Use of Collections – Conventional*
5000
4500
4000
3500
3000
2500
2000
1500
1000
500
0
Use of Collections – Electronic*
600,000
FY 99
500,000
FY 00
400,000
FY 01
FY 02
300,000
FY 03
FY 04
partial
200,000
100,000
0
Yearly Totals -- Database Hits
* Online databases
FY 05
FY 06
New Online Resources
 Newsbank Access World Newspapers (hundreds of full text
newspapers, US and international)
 PsycARTICLES -- full-text articles from American Pscyhological
Association and other journals
 Online access to all the Springer & Kluwer periodical titles
 Subscriptions to the electronic editions of virtually all the Blackwell
titles (more than 700)
 JSTOR Biological Sciences collection
 Electronic access to a group of important health science journals
relevant to pharmacy, nursing & optometry from Ovid
 Medium/heavy duty truck: ASE test prep set.
New High-End Reference Works Acquired
 Africana : The Encyclopedia of the African and African American
Experience / 5 volumes
 Literacy : Major Themes in Education / 4 volumes
 Encyclopedia of Forensic and Legal Medicine / 4 volumes
 Encyclopedia of Distance Learning / 4 volumes
 Encyclopedia of Disability / 5 volumes
 Encyclopedia of Philosophy / 10 volumes
 Special Educational Needs and Inclusive Education : Major
Themes in Education / 4 volumes
 Water Encyclopedia / 5 volumes
FLITE “Business” Statistics
Reference Questions – Monthly
Reference Questions – Monthly by Year
1600
1400
1200
1000
2001/02
2002/03
800
2003/04
2004/05
2005/06
600
400
200
0
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
Chat Reference Statistics
175
150
Number of Transactions
125
2003
100
2004
2005
75
50
25
0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Library Instruction Sessions by Semester
400
350
Number of Sessions
300
250
200
150
100
50
0
2000
2001
2002
Fall
Winter
2003
Summer
2004
Total
2005
Interlibrary Loan Transactions
5,000
Number of Transactions
4,000
3,000
Lending
Borrowing
2,000
1,000
1997-98
1998-99
1999-2000
2000-01
2001-02
2002/03
2003/04
2004/05
Acquisitions Expenditures Summary
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
1999-2000
2000-01
2001-02
2002-03
Fiscal Year
2003-04
2004-05
2005-06
projected
Acquisitions Expenditures by Format
$800,000
$600,000
$400,000
$200,000
$0
FY99
FY05
FY06
$186,206
21%
$288,899
28%
$240,000
21%
Electronic $103,574
12%
$362,111
35%
$550,000
48%
$590,000
67%
$393,934
38%
$360,000
31%
Books
Serials
Books
Electronic
Serials
Books Added to Collection
6500
5500
No. of Titles
4500
3500
2500
1500
500
-500
FY98
FY99
FY00
FY01
Titles Purchased
FY02
FY03
Donations Added
FY04
FY05
Cataloging & Collection Size
 16,053 Titles Cataloged in FY05
 346,089 Total Volumes (Books & Bound
Journals) in Collection on July 1, 2005
 1,220 Current Periodical Subscriptions
(Print & Microform)
 12,585 Full-text Periodical Titles Available
Online (as of 2/15/2006)
Media Production Accomplishments - 1
 Developed and implemented Work Order database to produce
customer invoices and monthly administrative reports (digital file
of sample report)
 Distributed Media Production brochure and made seven “Media
Production On the Road” visits to colleges
 Shot approximately 1,000 hours of classroom activities
 Supported 235 hours of Distance Learning Room class activities
 Created new graphic identity for Cable Channel 21 and Cable
Channel 22
 Kicked off the Academic Access series with seven programs and
30 hours of broadcast time
 Enhanced capabilities in scanning, including large-format film,
color slides and filmstrips
 Improved physical instructional space in Distance Learning room
Media Production Accomplishments - 2
 Connected Distance Learning room using an Internet
Protocol address to test future programming
capabilities with a university in Turkey
 Designed and produced materials for the Jim Crow
Museum exhibits and fundraising activities as well as
for the rededication of Williams Auditorium
 Provided video support for the Spaghetti Bridge
Contest, the Jack Hanna presentation, and the FSU
Hall of Fame banquet
Media Production Accomplishments - 3
Progress on FLITE 2005/06 Initiatives
FLITE 2005/06 Initiatives – Learning-Centered University
 Launched or substantially enhanced access to digital and
conventional library materials (MeLCat patron-initiated
interlibrary loan, state-wide courier delivery service, SFX full-text
database integration).
 Continued serials subscription conversion from microform to
digital.
 Expanded test group for e-Reserve program rollout.
 Offered application and tech-oriented professional development
sessions (FLITEC and InFLITE) to increase FLITE faculty and
staff competencies.
 Developed and deployed staff development activities tracking
database
FLITE 2005/06 Initiatives – Work Together
 Completed merger of Reference and Instruction and Circulation
Services departments to form a new Public Services
department.
 Concluded FLITE CTA position audits, resulting in rewritten CTA
job descriptions and upgrade of eleven positions, resolving
salary inequities between FLITE employees and those working
in other campus units.
 Continued internal policy, procedure, and work process
documentation effort; presently adding content to FLITE’s
intranet.
 Launched a substantial Media Production advertising effort to
promote services; completed a work order tracking program to
monitor outcomes.
 Provided ongoing training spaces in FLITE to support the
Banner Project.
FLITE 2005/06 Initiatives – Create an Engaged Campus
 Continued development of W.N. Ferris website to support FSUS
program.
 Installed software and hardware to create the Ferris Institutional
Repository (FIR) which will eventually provide perpetual storage
space for valuable digital materials created by and about the
University community.
 Concluded hosting agreements for the Michigan Health Science
Librarians Assn. archives and increased acquisition of local
history materials.
 Followed long-standing commitment to provide space for on and
off-campus organization meetings and conferences.
Unit Action Plan Submission 2006/2007
General
 In support of Grants and External Contracts Task Force, FLITE will
upgrade its single-user license for the digital Foundation Directory
to a campus-wide license. Investigate feasibility of hosting a
Foundation Center Cooperating Collection.
 Develop plans to maintain integrity of FLITE’s electronic
functionality in light of IT support changes proposed by ATS and
TAC.
 Evaluate and plan for FLITE space utilization to address the
issues of
Shelving that was expected to last until 2016 is now 90% full
Repurposing space freed by FCTL and TAC departures to
support FLITE service expansion
Library Systems and Operations (LSO)
 Activate interdepartmental partnerships between LSO and Public
Services to promote the use of new books, including showcasing of
new titles, adding cover art and tables of contents to online catalog,
and reinstating a monthly New Books list on the library web site with
links to catalog records, cover art, etc.
 Evaluate means of enhancing access to print periodicals, including
shelving arrangements.
 Launch pilot project over the next year to provide access to 27,000
academic, electronic books from ebrary.
Media Production
 Continue Media Production’s support of classroom instruction by
promoting use and expansion of their customized services.
 Continue outreach through “Media Production On the Road” exhibit
to each of the colleges; continue to be proactive in soliciting and
guiding projects, and continue to present at prominent events such
as Faculty Week, New Faculty Orientation, and Topics in Teaching
sessions.
 Continue to help support student recruitment through the design,
production, and distribution of marketing materials.
Public Services
 Continue assessment efforts, particularly with regard to library
instruction and reference services.
 Expand existing training activities to include reference-related training
for library assistants and part-time staff.
 Create and/or review and revise FLITE copyright guidelines and
procedures to govern electronic reserves, traditional reserves,
interlibrary loan, etc.; these should be tied to the university’s
copyright policy.
 Implement ILLiad interlibrary loan software to increase efficiency,
reduce processing time, and gather data.
Special Collections
 In view of many upcoming faculty retirements, launch a directed
solicitation effort to encourage the donation of personal papers to the
Archives. Coordinate effort with colleges and the emeriti
association.
 Complete transition following retirement of Ray Dickinson and
assignment of Paul Kammerdiner as Government Documents
Librarian.
QUESTIONS AND COMMENTS
Thanks for coming!