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Florida International University HR Liaisons Meeting July 16, 2009 Agenda Virgin HealthMiles Program PantherTemp Services Update Payroll Update •Panther IDs •Timesaver Sign-off •HR Submission Deadlines •Direct Deposit PEP Update Announcements Virgin HealthMiles Program VHM Rewards Pilot Program Enhances fitness & overall wellness •Get active! •Get rewards! •Get a pedometer! •Get results! Shed pounds, lower blood pressure, stress relief •Healthier = better moral, more energy and overall feeling of well being Earn up to $300/year: Achieve 38,000 healthmiles*/year Employee Cost: $5/month: you pay $60/yr and earn $300/yr * By tracking your daily activity, taking your measurements, completing a fitness assessment and more, you’ll earn reward points, or "HealthMiles" VHM Rewards Experience Other VHM employers results 30% inactive to active participants 21% hyper or hypertensive lowered their blood pressure 14 % high body fat went into healthy range 9% overweight/obese dropped into healthier BMI category 90% use their pedometer daily VHM Program HealthMiles tracker A bit lazy this weekend… I need to step it up! VHM Activity Tracking Health Miles tracker VHM Rewards $pend! VHM QUESTIONS? Benefits Announcements “Understanding Your Benefits” Workshops • BBC 8/11 • MMC 8/10 – 8/14 New Faculty Orientation: 8/19 • Benefits Enrollment Labs 8/20 & 8/21 Benefits “Open Enrollment”: 9/14 – 10/9 Benefits Fairs: •MMC10/1 •BBC 10/2 PantherTemp Services Updates PantherTemp Services Update Federal Work Study (FWS) 2009-2010 Program Upcoming Training Sessions Student FICA Exemption IRS “12/20 RULE” Student Sign-On Packet (Packet must include copy of current class schedule) Student Online Orientation (Available on HR website under Temporary Employment) Payroll Updates Panther IDs Panther ID Creation Process Update New employees entered into EV4 will have a Panther ID generated prior to their effective date of employment This process will allow departments to request email accounts and systems access for the new employee prior to their start date TimeSaver Sign-off Timecards Not Signed-Off 1200 967 1000 800 600 400 200 0 669 587 540 481 352 248 421 597 392 TC Count HR Submission Deadlines 2009 Deadlines PAY PERIOD DATES PP NEW HIRE/ CHANGE FORM/SIGN-ON SUBMISSION DEADLINE by 5:00pm EMPLOYEE TIME/LEAVE ENTRY DEADLINE BY 5:00PM TIME APPROVER SIGNOFF DEADLINE BY 2:00PM PAY DAY 07/10/09 07/23/09 2 07/15/09 07/22/09 07/23/09 07/31/09‡ 07/24/09 08/06/09 3 07/30/09 08/06/09 08/07/09 08/14/09 08/07/09 08/20/09 4 08/13/09 08/20/09 08/21/09 08/28/09 08/21/09 09/03/09 5 08/26/09^ 09/02/09^ 09/03/09^ 09/11/09 09/04/09 09/17/09 6 09/10/09 09/17/09 09/18/09 09/25/09 09/18/09 10/01/09 7 09/24/09 10/01/09 10/02/09 10/09/09 10/02/09 10/15/09 8 10/08/09 10/15/09 10/16/09 10/23/09 10/16/09 10/29/09 9 10/22/09 10/29/09 10/30/09 11/06/09 10/30/09 11/12/09 10 11/05/09 11/12/09 11/13/09 11/20/09 11/13/09 11/26/09 11 11/17/09** 11/24/09** 11/25/09** 12/04/09 11/27/09 12/10/09 12 12/03/09 12/10/09 12/11/09 12/18/09 12/11/09 12/24/09 13 12/11/09 ∆ 12/17/09 ∆ 12/18/09 ∆ 12/31/09 ∆ 12/25/09 01/07/10 14 12/23/09 01/07/10 01/08/10 01/15/10 ^ Deadlines revised due to Labor Day Holiday. ** Deadlines revised due to Thanksgiving Holiday. ∆ Deadlines and Pay Day revised due to Christmas and New Year's Day Holiday. ‡ Physical Paychecks will be distributed after 2:00 pm on Thursday. Deadlines revised to accommodate 4/10 Summer Schedule. Direct Deposit Physical Checks 180 166 160 147 140 123 120 129 133 124 100 100 90 80 60 40 20 0 73 63 52 77 110 108 96 Physical Checks No Pay in 3 Months Number of EE's 300 250 200 150 100 50 0 Number of EE's Number of EE's 1,600 1,400 1,200 1,000 800 600 400 200 0 Number of EE's Temp Student Assist CWS Performance Excellence Process (PEP) Performance Excellence Process Updates Training Sessions – New Dates July 22nd 9:00am-10:15am (Manager) 11:00am-12:15pm(Employee) 2:00pm-3:15pm (Manager) July 28th 9:00am-10:15am (Employee) 11:00am-12:15pm(Manager) 2:00pm-3:15pm (Employee) Employee Distribution List PEP Required Field Announcements Announcements Shirlyon McWhorter - Director, Equal Opportunity Programs Kate Kominars - Director, Office of Employee Assistance August HR Liaison Meeting rescheduled to Friday, August 14th QUESTIONS?